REGULAR MEETING OF THE MISHAWAKA

BOARD OF PUBLIC WORKS AND SAFETY/UTILITY BOARD

July 13, 2010

 

 

The regular meeting of the Board of Public Works and Safety/Utility Board was called to order by President Gary West at 10:04 a.m.  All members were present.  Mr. Prince moved to dispense with the reading of the minutes of July 6, 2010, and accept them as circulated.  Mr. Watson seconded; motion carried.

 

Bid Openings:

Quotes were opened for asbestos removal at 407, 501, and 519 W. Sixth Street, 327 Milburn Court, and 513 S. Taylor and are summarized below:

 

COMPANY

407 W. 6th St.

519 W. 6th St.

327 Milburn Ct.

TecServ

$3,970.00

$625.00

$2,380.00

Specialty Systems

$5,470.00

$345.00

$2,180.00

 

Mr. West said the quotes will be taken under advisement for review, evaluation, and recommendation by the Community Development Department.

 

Mayor’s Comments:

Mayor Rea said a brief staff meeting would follow today’s Board meeting.

 

Department Head Reports:

Police Chief Ken Witkowski presented specifications and requested the Board’s approval to advertise to receive bids for accessories for up to twenty-two (22) patrol cars to be opened Tuesday, August 3, 2010.  Mr. Prince moved to approve the request to advertise for accessories for up to twenty-two (22) patrol cars to be opened August 3, 2010.  Mr. Watson seconded; motion carried.

 

Park Superintendent Mike Faulkner submitted a request to remove two trees in the right of way at 1002 E. Broadway Street, trim six (6) trees 3521 Grape Road, and plant one tree at 717 E. Fourth Street.  The trees to be removed have been analyzed and recommended for removal by the Park Department landscaper.  Mr. Watson moved for the Board’s approval to remove two trees and stumps at 1002 E. Broadway, trim six trees at 3521 Grape Road, and plant a tree at 717 E. Fourth Street.  Mr. Prince seconded; motion carried.

 

Community Development Director Lory Timmer presented a professional service agreement with ACM Engineering & Environmental for asbestos and air sampling management services at 402 LWW for a not-to-exceed amount of $14,000.00.  Mr. Watson moved to approve.  Mr. Prince seconded; motion carried.

 

City Planner Ken Prince presented PSA Supplement #2 with DLZ for an increase of $9,500.00 for construction phase services for a new not-to-exceed amount of $269,790.00 and moved for the Board’s approval.  Mr. Watson seconded; motion carried.

 

Mr. Prince presented Change Order #1 from Walsh Construction for additional work performed in connection with Merrifield Avenue bridge construction for an increase of $261,581.02 for a new contract amount of $5,716,406.87 and moved for its approval.  Mr. Watson seconded; motion carried.

 

Mr. Prince presented Amendment #1 to the Guaranteed Energy Savings Performance Contract with Energy Systems Group, LLC, and moved for its approval.  Mr. Watson seconded; motion carried.

 

Engineering Director Gary West indicated that following the Engineering Department’s review of bids on the 2010 Summer Street Paving Program, he recommended this project be awarded to Rieth-Riley Construction Co., Inc., the lowest responsive, responsible bidder based on the estimated quantities and moved for its approval.  Mr. Watson seconded; motion carried.  

 

Mr. West presented professional services agreement Supplement #1 with DLZ for additional water and sewer design services for the Cleveland and Fir Road Intersection Improvement Project for an increase of $11,400.00 for a new not-to-exceed amount of $536,425.00 and moved for its approval.  Mr. Prince seconded; motion carried.

 

Mr. West requested the Board’s acceptance of INDOT Contract ST-32846-A for various signal head replacements in the City and moved for its approval.  Mr. Watson seconded; motion carried.

 

Mr. West presented an Escrow Agreement with Lake City Bank and HRP Construction Inc. for Holy Cross Parkway Forcemain Lift Station, Phase IIE, and designate the City Controller as signatory, and moved for its approval.  Mr. Prince seconded; motion carried.

 

Mr. West presented Change Order #1 Final from C & E Excavating for demolition of 101 E. McKinley for a reduction of $4,659.50 for a final contract amount of $27,742.50 and moved for its approval.  Mr. Prince seconded; motion carried.

 

Approval of Claims:

Mr. Prince moved to approve seventeen (17) Claim Dockets for Utilities and Civil City as submitted by City Controller Yvonne Milligan for a total amount of $6,962,861.23.  Mr. Watson seconded; motion carried.

 

Approval of SRF Pay Applications:

Mr. Watson moved to approve SRF - Disbursement Request #32 from Mason Engineering and Construction Co., Inc. for the turbo blower in the amount of $158,400.00, and SRF – Disbursement Request #125 from Walsh Construction Company for WW Treatment Plant expansion in the amount of $216,005.00.  Mr. Prince seconded; motion carried

 

New Business:

A request from the Montessori Academy to hold their 12th Annual Fall Frolic on October 2, 2010 was taken under advisement.

 

Mr. West said a request for a Secondhand Store License has been received from Jack Guerra at 1215 E. Jefferson Boulevard.  A public hearing has been set for Tuesday, July 20, 2010, at 10:00 a.m.

 

Old Business:

A request received from Hope Ministries to hold a “Rally of Hope” ride at Jordan Automotive Group, 700 E. Jefferson Blvd., on August 8, 2010, was taken under advisement.

 

A request received from Golden Dome Cab, LLC, seeking a taxi cab license remains under advisement.

 

A request received from Squad’s 2nd Precinct to close West Sixth Street or West Street on Sunday, August 1, 2010, from 11:00 a.m. to 9:00 p.m. for a fundraiser to benefit Gulf Coast marine mammals remains under advisement.

 

Unfinished Business:

There being no additional business brought before the Board, the meeting was adjourned at

10:38 a.m.

 

Gary West – President of the Board of

Public Works and Safety/Utility Board

 

Kari Myers, Clerk of the Board of

Public Works and Safety/Utility Board

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