REGULAR MEETING OF THE MISHAWAKA

BOARD OF PUBLIC WORKS AND SAFETY/UTILITY BOARD

August 17, 2010

 

 

The regular meeting of the Board of Public Works and Safety/Utility Board was called to order by President Gary West at 10:05 a.m.  All members were present.  Mr. Watson moved to dispense with the reading of the minutes of August 10, 2010, and accept them as circulated.  Mr. Prince seconded; motion carried.

 

Bid Openings:

No bids were received for Accessories for up to 22 patrol cars.  Mr. West moved to authorize the Police Department to purchase the accessories on the open market.  Mr. Prince seconded; motion carried. 

 

Mayor’s Comments:

Mayor Rea reminded everyone that the Common Council meeting will be held tonight.  He also indicated a staff meeting would follow today’s Board meeting.

 

Department Head Reports:

Park Superintendent Mike Faulkner submitted a request to remove a tree and stump in the right of way at 2602 Hampton Road.  The tree has been analyzed and recommended for removal by the Park Department landscaper.  Mr. Watson moved to approve as presented.  Mr. Prince seconded; motion carried.

 

Community Development Director Lory Timmer requested the Board’s approval to receive quotes for the rehabilitation of 717 W. 7th Street to be opened August 31, 2010.  Mr. Prince moved to approve.  Mr. Watson seconded; motion carried.

 

Ms. Timmer requested the Board’s approval to receive quotes for the rehabilitation of 313 W. 8th Street to be opened August 31, 2010.  Mr. Watson moved to approve.  Mr. Prince seconded; motion carried.

 

Ms. Timmer presented Change Order No. 1 from Torok Excavating for the demolition of 513 S. Taylor Street for an additional $850.00 due to the removal of a cistern, for a new contract amount of $10,450.00.  Mr. Prince moved to approve.  Mr. Watson seconded.

 

Ms. Timmer requested the Board’s approval to award the contract for Lead Assessment at 717 W. 7th St., 718 W. 7th St., and 313 W. 8th St. to Greentree Environmental Services Inc. in the amount of $440.00 per structure for a total award of $1,320.00.  Mr. Prince moved to approve as presented.  Mr. Watson seconded; motion carried.

 

Ms. Timmer requested the Board’s approval to receive quotes for asbestos abatement at 718 W. 7th Street and 614-618 E. Battell Street to be opened August 24, 2010.  Mr. Watson moved to approve.  Mr. Prince seconded; motion carried.

 

City Planner Ken Prince presented a Professional Service Agreement for design services with Rundell Ernstberger for completion of Beutter Park Plaza for a lump sum amount of $5,500.00 and moved for its approval.  Mr. Watson seconded; motion carried.

 

Engineering Director Gary West presented Change Order. No. 1 from Rieth-Riley for Bremen Highway Resurfacing for an increase of $1,182.00 for a new contract amount of $143,693.06 and moved for its approval.  Mr. Watson seconded; motion carried.

 

Mr. West presented the Report of Contract Final Inspection and Recommendation for Acceptance of the Bremen Highway Resurfacing with Rieth-Riley and moved for its approval.  Mr. Prince seconded; motion carried.

 

Mr. West presented Supplemental Agreement No. 2 with First Group Engineering for Main Street Improvements between Edison and Day Road for a decrease of $6,100.00 for a new not-to-exceed amount of $63,665.00 and moved for its approval.  Mr. Watson seconded; motion carried.

 

Approval of Claims:

There were no claims to approve.

 

Approval of SRF Pay Applications:

There were no applications to approve.

 

New Business:

A request for approval of National Flag Celebration Parade on Front Street West to Spring into Beutter Park at 9:00 a.m. on September 18, 2010, was taken under advisement.

 

A request received from St. Joseph Parish to close Spring Street from 3rd Street and 4th Street for a Back-to-School Picnic to be held on Sunday, August 22, 2010, from 12:00 p.m. to 2:30 p.m. was considered by the Board.  Mr. Prince moved to approve.  Mr. Watson seconded; motion carried.

 

A request received from the Lincoln Park Neighborhood Watch Association to close Wells Street from 3rd Street to 4th Street for a neighborhood block party from 3:00 p.m. to 8:00 p.m. on Saturday, August 28, 2010 was considered by the Board.  The request did not include a request for waiver of the noise ordinance, therefore outside music will not be allowed.  Mr. Watson moved to approve subject to the standard conditions regarding public safety.  Mr. Prince seconded; motion carried.

 

Old Business:

A request to close the 500 block of Calhoun Street for a block party on Saturday, August 21, 2010 from 5:00 p.m. to 10:00 p.m. was considered by the Board.  Mr. West moved to approve closing Calhoun Street between Mishawaka Avenue and Vine Street only on August 21, 2010, from 5:00 p.m. to 10:00 p.m. subject to the standard conditions regarding public safety.  He also indicated the request did not include a waiver of the noise ordinance, therefore, outside music will not be allowed.  Mr. Watson seconded; motion carried.

 

Unfinished Business:

There being no additional business brought before the Board, the meeting was adjourned at

10:26 a.m.

 

Gary West – President of the Board of

Public Works and Safety/Utility Board

 

Kari Myers, Clerk of the Board of

Public Works and Safety/Utility Board

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