REGULAR MEETING OF THE MISHAWAKA

BOARD OF PUBLIC WORKS AND SAFETY/UTILITY BOARD

October 26, 2010

 

 

The regular meeting of the board of Public Works and Safety/Utility Board was called to order by President Gary West at 10:01 a.m.  All members were present.  Mr. Prince moved to dispense with the reading of the minutes of October 19, 2010, and accept them as circulated.  Mr. Watson seconded; motion carried.

 

Bid Openings:

Bids were opened for one (1) Three Wheel Mechanical Street Sweeper and are summarized below:

 

VENDOR

Brown Equipment Co., Inc., Ft. Wayne, IN

MODEL:  Allianz Sweeper Co. Model 3000                      $159,900.00

TRADE IN: 2003 Johnston Three Wheel Sweeper             -$ 25,000.00

BASE BID MINUS TRADE-IN                                        $134,900.00

DELIVERY:  90-120 Days

DISCOUNT:  0%

 

Mr. West said this bid would be taken under advisement for review and consideration by Central Services.

 

Bids were opened for one (1) “Dump Truck, underbody snow plow and front hitch for snow plow” and are summarized below:

 

VENDOR

Hill Truck Sales, Inc., South Bend, IN

MODEL:  2011 Freightliner Model M2-106V           $127,087.00

TRADE IN:  1993 Ford Dump Truck                              -     3,250.00

BASE BID MINUS TRADE-IN                                        $123,837.00

DELIVERY:  150 Days

DISCOUNT:  40%

 

Selking International Trucks, South Bend, IN

MODEL:  2011 International Model 7400    

(Equipment by W.A. Jones Equipment Co.)                    $122,975.74

TRADE IN:  1993 Ford Dump Truck                              -     5,800.00

BASE BID MINUS TRADE-IN                                        $117,175.74

DELIVERY:  150-180 Days

DISCOUNT:  21%

 

Selking International Trucks, South Bend, IN

MODEL:  2011 International Model 7400

(Equipment by Lindco Equipment Co.)                           $123,596.74

TRADE IN:  1993 Ford Dump Truck                              -     5,800.00

BASE BID MINUS TRADE-IN                                        $117,796.74

DELIVERY:  150-180 Days

DISCOUNT:  21%

 

Mr. West thanked the bidders and said bids would be taken under advisement for review and consideration by Central Services.

 

Bids were opened for one (1) High Cube 14’ Van with Closed Circuit Video Pipeline Inspection Equipment and are summarized below:

 

VENDOR

Brown Equipment Co., Inc., Ft. Wayne, IN

MODEL:  Cues Mainline Inspection System/FORD E-450    $242,900.00

OPTION:  5-Year Lease Payment                                 $  52,164.00 per year

OPTION:  7-Year Lease Payment                                 $  38,948.00 per year

DELIVERY:  60-75 Days

DISCOUNT:  0%

 

Jack Doheney Supplies, Inc., Lawrence, IN

MODEL:   Ford E450 2011, IBAK Camera System            $312,500.00

OPTION:  5-Year Lease Payment                                 $  51,665.52 per year

OPTION:  7-Year Lease Payment                                 $  42,454.23 per year

DELIVERY:  90-120 Days

DISCOUNT:  0%

 

Jack Doheney Supplies, Inc., Lawrence, IN

MODEL:  Ford E450 2011, Aries Camera System             $220,000.00

OPTION:  5-Year Lease Payment                                 $  35,800.55 per year

OPTION:  7-year Lease Payment                                 $  29,887.78 per year

DELIVERY:  120-150 Days

DISCOUNT:  0%

 

Mr. West thanked the bidders and said bids would be taken under advisement for review and consideration by Sewer Maintenance Department.   

 

Mayor’s Comments:

There were no comments from Mayor Wood.

 

Department Head Reports:

Community Development Director Lory Timmer requested the Board’s approval to award the contract for the demolition and removal of 114 W. Mishawaka Avenue to Torok Excavating, the lowest responsive and responsible quoter, for the base amount of $10,488.00 and Alternates #1 and #2 for $19,600.00 for a total not-to-exceed amount of $30,088.00.  Mr. Prince moved to approve.  Mr. Watson seconded; motion carried.

 

Mrs. Timmer presented a Professional Service Agreement with Masonry Contractors, Inc. for paint and masonry samples at 402 Lincolnway West for the lump sum amount of $4,770.00.  Mr. Prince moved to approve as presented.  Mr. Watson seconded; motion carried.

 

Mrs. Timmer requested the Board’s approval to award the contract for removal of additional asbestos at 402 Lincolnway West to Specialty Systems of South Bend, Indiana, for a not-to-exceed amount of $38,145.00.  Mr. Watson moved to approve as presented.  Mr. Prince seconded; motion carried.

 

Street Commissioner Mike Watson presented a Professional Service Agreement with DLZ to collect soil samples during the removal of a used oil tank for the lump sum amount of $11,000.00 and moved for its approval.  Mr. Prince seconded; motion carried.

 

Engineering Director Gary West presented Change Order No. 6 Final from Rieth-Riley Construction for the Main Street Underpass Phase II for a decrease of $314,005.61 for a final contract amount of $13,393,759.55 and moved for its approval.  Mr. Watson seconded; motion carried.

 

Mr. West presented Change Order No. 4 from Michiana Contracting on contract ST 32848 for Large Overhead Street Signs for an increase of $336.00; Change Order No. 5 on ST 32848 for a decrease of $1,411.20 and moved for their approval.  Mr. Prince seconded; motion carried.

 

Mr. West presented Supplement No. 2 from Abonmarche Consultants for Lynn Street Improvements design for an increase of $1,390.00 for a new not-to-exceed contract amount of $61,020.00 and moved for its approval.  Mr. Watson seconded; motion carried.

 

Mr. West presented Supplement No. 1 from Abonmarche Consultants for North Main Street Improvements, Phase II Design for an increase of $20,900.00 for a new contract amount of $150,200.00 and moved for its approval. 

 

Mr. West presented a Professional Services Agreement with First Group Engineering for four (4) Safety Projects as follows:  1) Dragoon Trail and Logan Intersection Improvements; 2) Dragoon Trail Guardrail Russell-Spring Streets; 3) Dragoon Trail Delineator Russell-Clover; and 4) School Flasher (various locations) Modernization for a total not-to-exceed amount of $197,000.00 and moved for its approval.

 

Approval of Claims:

There were no claims to approve.

 

Approval of SRF Pay Applications:

There were no applications to approve.

 

Public Hearings:

A public hearing was held for a Transient Merchants License for Sammy’s Chuckwagon at the Family Video at 1315 Milburn Avenue to sell food from October 29, 2010 thru October 31, 2010.  Teresa Vasquez, 59340 Crumstown Highway, North Liberty was in attendance to answer questions.  Ms. Vasques said Family Video was going to be holding a small family festival and video sale had asked them to set up their concession trailer in the parking lot.  The hours would be approximately 8:00 a.m. to 11:00 p.m.

 

Mr. West closed the public hearing.  Mr. Prince advised Ms. Vasquez that no additional signs would be permitted, no push in the ground temporary signs.  Ms. Vasquez said she was not aware of that but would comply.  Mr. Prince moved for the Board’s approval of the Transient Merchants License for Sammy’s Chuckwagon to sell food from October 29, 2010 thru October 31 at 1315 Milburn Avenue.  Mr. Watson seconded; motion carried.

 

A public hearing for a Transient Merchants License for Brown’s Tree Farms was held for the purpose of selling Christmas trees at the K-Mart Plaza located at 420 W. McKinley Avenue from November 22 through December 22, 2010.  No one from Brown’s Tree Farms was present, and no one spoke against the license.  Mr. West closed the Public Hearing.  Mr. Watson moved that the Board approve the Transient Merchants License for Brown’s Tree Farms for the sale of Christmas trees from November 22 through December 22, 2010 at 420 W. McKinley Avenue for Brown’s Tree Farms.  Mr. Prince seconded; motion carried.

 

A public hearing for a Transient Merchants License for T. C. Tree Farms was held for the purpose of selling Christmas trees at 4917 Grape Road from November 19 through December 25, 2010.  No one from T.C. Tree Farms was present, and no one spoke against the license.  Mr. West closed the Public Hearing.  Mr. Prince moved to approve the Transient Merchants License for T. C. Tree Farms for the sale of Christmas trees at 4917 Grape Road from November 19 through December 25, 2010.  Mr. Watson seconded; motion carried.

 

New Business:

There was no new business.

 

Unfinished Business:

There being no additional business brought before the Board, the meeting was adjourned at 10:36 a.m.

 

Gary West – President of the Board of

Public Works and Safety/Utility Board

 

Kari Myers, Clerk of the Board of

Public Works and Safety/Utility Board

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