REGULAR MEETING OF THE MISHAWAKA

BOARD OF PUBLIC WORKS AND SAFETY/UTILITY BOARD

February 8, 2011

 

 

The regular meeting of the Board of Public Works and Safety/Utility Board was called to order by President Gary West at 10:02 a.m.  All members were present.  Mr. Prince moved to dispense with the reading of the minutes of February 1, 2011, and accept them as circulated.  Mr. Watson seconded; motion carried.

 

Bid Openings:

Bids were opened for one (1) One Ton Extended Cab Truck with Service Body for the Electric Department and are summarized below:

 

VENDOR

Jordan Motors, Inc., Mishawaka, IN

MODEL:  2011 Ford F350 Cab/Chassis

      Supercab 4 X 2 Dual Rear Wheels                BASE            $36,270.00

TRADE IN – 2000 CHEVROLET TRUCK:                                     -$  2,000.00

TRADE IN – 1999 CHEVROLET VAN:                              -$     800.00

BASE BID MINUS TRADE-INS                                                $33,470.00

OPTIONAL ALTERNATES:

FUEL OPTION:                                       Not Available

BODY MATERIAL – FIBERGLASS                         $  2,387.00 ADD

ENGINE – 6.0L TURBO DIESEL                           $  6,520.00 ADD

DRIVETRAIN – SELECTABLE 4WD                        $  2,520.00 ADD

SUSPENSION – HEAVY DUTY PLOW-READY $  7,240.00 (with Boss XT Plow/Rubber

                                                                                                           Deflector) or

                                                                   $  7,780.00 (Pro Plus Plow/Rubber

                                                                                                            Deflector)

DELIVERY:     90-100 Days

DISCOUNT:    25%

 

Goshen Motors, Goshen, IN

MODEL:  2011 GMC Extended Cab/Utility Body      BASE            $37,667.45

TRADE IN – 2000 CHEVROLET TRUCK:                                    -$  2,050.00

TRADE IN – 1999 CHEVROLET VAN:                              -$  1,550.00

BASE BID MINUS TRADE-INS                                                $34,067.45

OPTIONAL ALTERNATES:

FUEL OPTION:                                       Not Available

BODY MATERIAL – FIBERGLASS                         $  2,387.00 ADD

ENGINE – 6.0L TURBO DIESEL (6.6L)                  $  7,150.00 ADD

DRIVETRAIN – SELECTABLE 4WD                        $  2,690.00 ADD

SUSPENSION – HEAVY DUTY PLOW-READY $     285.00 ADD

DELIVERY:     70-84 Days

DISCOUNT:    30%

 

Mr. West said these bids will be taken under advisement for review and consideration by the Electric Department

 

Mayor’s Comments:

The Mayor was not available for today’s Board meeting.

 

 

Department Head Reports:

Community Development Director Lory Timmer requested the Board award the contract for asbestos abatement at 611-613 E. Third Street to Specialty Systems of South Bend, Inc. for a total not-to-exceed amount of $1,425.00.  Mr. Prince moved to approve as presented.  Mr. Watson seconded; motion carried.

 

Mrs. Timmer presented Change Order No. 1 from Torok Excavating for additional work at 422 S. Wells Street for an increase of $2,250.00 for a new contract amount of $32,225.00.  Mr. Watson moved to approve as presented.  Mr. Prince seconded; motion carried.

 

Building Commissioner Brock Hundt presented the Building Department statistics for the month of January, 2011.

 

Street Commissioner Mike Watson presented a Professional Service Agreement with DLZ for testing and inspection services for the characterization of soils from removal of leaking underground storage tank at Central Services facility for a not-to-exceed amount of $35,000.00 and moved for its approval.  Mr. Prince seconded; motion carried.

 

Engineering Director Gary West said the City received a $245,000.00 grant for sidewalk construction of safe routes on Main and Sixteenth Streets at Emmons School.  Infrastructure improvements include:  sidewalk improvements, crosswalks, signs, ADA compliant curb ramps, and improve site distances at intersections.  Mr. West presented a contract with INDOT and moved for its approval.  Mr. Watson seconded; motion carried.

 

Mr. West indicated the City’s consultants (DLZ) have reviewed the prequalification packages submitted for Cured in Place Pipe (CIPP) lining projects and they recommend that the following contractors be prequalified for the specified type of CIPP work as noted:

 

CIPP Sewer Lining Prequalified Contractors:

Inland Waters Pollution Control, Inc.

Utility Services Authority, LLC

Insituform Technologies, Inc.

Kenny Construction Company

Reynolds Inliner, LLC

 

CIPP Sewer Lateral Lining Prequalified Contractors:

Performance Pipelining, Inc.

BLD Services, LLC

Young’s Environmental Cleanup, Inc.

Reynolds Inliner, LLC

 

Mr. West moved to accept their recommendation.  Mr. Prince seconded; motion carried.

 

Mr. West presented Change Order No. 3 Final from C & E Excavating for Milburn Area Sewer Improvements, Division “H” for a decrease of $93,708.80 for a final contract amount of $2,458,180.54 and moved for its approval.  Mr. Watson seconded; motion carried.

 

Mr. West presented Change Order No. 3 from Selge Construction for Milburn Area Sewer Improvements, Division “F” for an increase of $4,203.90 for a new contract amount of $2,992,601.71 and moved for its approval.  Mr. Prince seconded; motion carried.

 

Mr. West presented PSA Amendment No. 1 from Forum Architects for preparation of bid documents for carpet replacement for an increase of $1,800.00 for a new contract amount of $4,740.00 and moved for its approval.  Mr. Watson seconded; motion carried.

Approval of Claims:

Mr. Watson moved to approve fourteen (14) Claim Dockets for Utilities and Civil City as submitted by City Controller Yvonne Milligan for a total amount of $5,437,440.42.  Mr. Prince seconded; motion carried.

 

Approval of SRF Pay Applications:

There were no applications to approve.

 

New Business:

A request to use the Mishawaka Riverwalk for the Sunburst Marathon, scheduled for Saturday, June 4, 2011, was taken under advisement.

 

Open Items:

Mr. West indicated the hearing date for Grievances 10-01 and 10-02 filed by Teamsters Local 364 on behalf of Patricia Duck and Stacy Madison has been rescheduled to February 22, 2011 at 11:00 a.m. in Room 106.

 

Unfinished Business:

There being no additional business brought before the Board, the meeting was adjourned at 10:23 a.m.

 

Gary West – President of the Board of

Public Works and Safety/Utility Board

 

Kari Myers, Clerk of the Board of

Public Works and Safety/Utility Board

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