REGULAR MEETING OF THE MISHAWAKA

BOARD OF PUBLIC WORKS AND SAFETY/UTILITY BOARD

August 30, 2011

 

 

The regular meeting of the Board of Public Works and Safety/Utility Board was called to order by President Gary West at 10:03 a.m.  All members were present except Mr. Watson.  Mr. Prince moved to dispense with the reading of the minutes of August 23, 2011, and accept them as circulated.  Mr. West seconded; motion carried.

 

Quote Opening:

Quotes were opened for the demolition of 414 Lincolnway West and are summarized below:

 

COMPANY

BASE QUOTE

TIME TO COMPLETE

B & J Excavation

$21,000.00

30 days

Jackson Services

$10,900.00

30 days

Ritschard Bros.

$19,930.00

20 days

R & R Excavating

$16,350.00

Per spec

Indiana Earth Inc.

$15,100.00

-

Torok Excavating Inc.

$18,000.00

30 days

John Boettcher Sewer & Excavating

$24,440.00

30 days

 

Mr. West said the quotes will be taken under advisement for review, evaluation, and recommendation by the Community Development Department.

 

Mayor’s Comments:

Mayor Wood indicated a staff meeting would follow today’s Board meeting.

 

Department Head Reports:

Police Chief Ken Witkowski Cpl. Anthony Stachowiak and his K9 partner Max as recipients for “Officers of the Second Quarter.”  Chief Witkowski said Cpl Stachowiak and K9 Max assisted in the location of a suspect involved in an intimidation case involving a handgun near the Hickory Village Apartments on May 21, 2011.  The suspect was observed running into an apartment building, but was not seen exiting.  After checking the 1st, 2nd, and 3rd floor with no indication, K9 Max quickly snapped back at a closet door on the first floor and began to frantically scratch and bark at the door.  Cpl. Stachowiak made the police K9 announcement numerous times with no response.  Management brought a key and unlocked the door.  After giving the suspect numerous opportunities to exit the closet, K9 Max was sent into the closet and apprehended the suspect by biting him on the arm and pulled him out of the closet.  K9 Max was again needed to help control the suspect who continued to resist.  The suspect was found to have two warrants and a protective order against him.

 

Chief Witkowski said Max is the newest K9 to join the force (January 1, 2011) and since that time, he and Cpl. Stachowiak have proven to be a hard-working, focused and determined team.

 

Mishawaka Utilities General Manager Jim Schrader requested the Board declare one hundred thirteen (113) non-functioning transformers as salvage for disposal by Solomon Electric at a price of $5 per KVA for a total salvage value of $41,062.50.  Mr. Prince moved to approve as presented.  Mr. West seconded; motion carried.

 

Interim Park Superintendent Tom Klaer submitted a request to remove one tree and stump in the right of way at 221 E. 4th Street.  The tree has been analyzed and recommended for removal by the Park Department Landscaper.  Mr. West moved to approve as presented.  Mr. Prince seconded; motion carried.

 

 

Mr. Klaer submitted a request to remove one tree in an easement at 714 Prism Valley Drive.  The tree has been analyzed and recommended for removal by the Park Department Landscaper.  Mr. West moved to approve as presented.  Mr. Prince seconded; motion carried.

 

City Planner Ken Prince requested the Board award the contract for Rose Park Restroom Exterior Restoration to Brown & Brown, Wakarusa, the lowest most responsive and responsible quoter, for the base amount of $44,400.00 and Alternate No. 1 of $1,370.00 for a total of $45,770.00 and moved for its approval.  Mr. West seconded; motion carried.

 

Mr. Prince, on behalf of Community Development Directory, Lory Timmer, requested the Board award the installation of three (3) sets of concrete posts at 413 and 421 North Cedar Street to R & R Excavating in the amount of $3,626.70 and moved for its approval.  Mr. West seconded; motion carried.

 

Engineering Director Gary West presented Change Order No. 4 from Carson & Roberts for River Crossing 2 Expansion for an increase of $29,592.25 for the revised contract amount of $3,182,927.99 and moved for its approval.  Mr. Prince seconded; motion carried.

 

Mr. West presented Change Order No. 6 from HRP Construction for the Juday Creek Force Main Rehabilitation, Divisions A and B, for a decrease of $381,008.82 for the revised contract amount of $3,813,664.81 and moved for its approval.  Mr. Prince seconded; motion carried.

 

Mr. West presented a Professional Service Agreement with Lawson-Fisher Associates for design services for Main Street Improvements, Phases VI and VII Ardennes to Day Road, in the amount of $234,810.00 and moved for its approval.  Mr. Prince seconded; motion carried.

 

Mr. West requested the Board’s authorization to receive quotes for Hill Street Sewer Improvements to be opened on September 13, 2011, and moved for its approval.  Mr. Prince seconded; motion carried.

 

Approval of Claims:

Mr. Prince moved to approve twelve (12) Claim Dockets for Utilities and Civil City as submitted by City Controller Yvonne Milligan for a total amount of $5,924,050.84.  Mr. West seconded; motion carried.

 

Approval of SRF Pay Applications:

Mr. Prince moved to approve SRF - Disbursement Request #54 from Lawson-Fisher Associates for engineering services for Mishawaka Sewage Works in the amount of $3,853.00.  Mr. West seconded; motion carried.

 

New Business:

A request from Yakety-Yak Café to block Center Street between Fourth Street and the alley to the south for a “ND Tailgate Party” at 701 W. Fourth Street on Saturday, October 1, 2011 between the hours of 1:00 p.m. and 8:00 pm was reviewed by the Board.  Mr. West moved to approve this request subject to the standard conditions regarding public safety and noise control.  Mr. Prince seconded; motion carried.

 

Old Business:

A request from Family & Children’s Center for closure of Spring, Front, Mill, and Ironworks for a 5K run “Race to Zero” on Sunday, September 25, 2011, continued under advisement.

 

 

 

Unfinished Business:

There being no additional business brought before the Board, the meeting was adjourned at 10:37 a.m.

 

Gary West – President of the Board of

Public Works and Safety/Utility Board

 

Kari Myers, Clerk of the Board of

Public Works and Safety/Utility Board

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