REGULAR MEETING OF THE MISHAWAKA

BOARD OF PUBLIC WORKS AND SAFETY/UTILITY BOARD

September 13, 2011

 

 

The regular meeting of the Board of Public Works and Safety/Utility Board was called to order by President Gary West at 10:04 a.m.  All members were present.  Mr. Prince moved to dispense with the reading of the minutes of September 6, 2011, and accept them as circulated.  Mr. Watson seconded; motion carried.

 

Bid/Quote Openings:

Quotes were opened for Hill Street Sanitary Sewer Improvements and are summarized below:

 

                   QUOTER                                                         BID AMOUNT

                   R & R Excavating, Inc.                            $50,633.65

                   HRP Construction Inc.                             $44,800.00

                   John Boettcher Sewer & Excavating          $36,228.50

 

Mr. West said the quotes will be taken under advisement for review, evaluation, and recommendation by the City’s consultant.

 

Bids were opened for up to six (6) patrol cars for the Police Department and are summarized below:

 

VENDOR

Fletcher Chrysler Products, Franklin, IN

MODEL:  2012 Dodge Charger Pursuit                 BASE               $  22,678.00

TOTAL  (base X 6)                                                                           $136,068.00

TRADE IN – 2004 Chevrolet Impala                                        -     1,300.00

TRADE IN – 2004 Chevrolet Impala                                        -     1,500.00

TRADE IN – 2004 Chevrolet Impala                                        -     1,200.00

BASE BID MINUS TRADE-INS                                                $132,068.00

Delivery:  Est. 120 days

Discount:  10%

 

Gates Automotive Group, Mishawaka, IN

MODEL:  2012 Chevrolet Impala Police Car BASE               $  20,495.00

TOTAL  (base X 6)                                                                           $122,970.00

TRADE IN – 2004 Chevrolet Impala                                        -     1,850.00

TRADE IN – 2004 Chevrolet Impala                                        -     2,150.00

TRADE IN – 2004 Chevrolet Impala                                        -     1,850.00

BASE BID MINUS TRADE-INS                                                $117,120.00

Delivery:  90-150 Days *Exact delivery date not guaranteed

Discount:  25%

 

Mr. West said the bids will be taken under advisement for review, evaluation, and recommendation by the Police Department.

 

Mayor’s Comments:

Mayor Wood thanked all departments involved in the 9/11 Remembrance Ceremony, especially the Fire and Police Departments.  He said community participation was good.

 

Mayor Wood announced a staff meeting would follow today’s Board meeting.

 

Department Head Reports:

Building Commissioner Brock Hundt presented the Building Department statistics for the month of August, 2011.  He indicated permits were issued for an estimated $1.2 million in construction costs in August and construction is down approximately $7.9 million from last year at this time.

 

Community Development Director Lory Timmer requested the Board authorize the receipt of bids for Mishawaka River Center Apartments from pre-qualified contractors to be opened Tuesday, October 4, 2011.  Mr. Prince moved to approve as presented.  Mr. Watson seconded; motion carried.

 

Engineering Director Gary West moved the Board execute the Maintenance Bond with Selge Construction for Milburn Boulevard Sewer Improvements, Division “E”.  Mr. Prince seconded; motion carried.

 

Mr. West on behalf of City Controller Yvonne Milligan presented Board Resolution 2011-10 documenting the City’s intent to reimburse certain preliminary expenditures from proceeds of fire station bonds, and moved for its approval.  Mr. Watson seconded; motion carried.

 

Approval of Claims:

Mr. Watson moved to approve five (5) Claim Dockets for Utilities and Civil City as submitted by City Controller Yvonne Milligan for a total amount of $367,395.52.  Mr. Prince seconded; motion carried.

 

Approval of SRF Payments:

There were no applications to approve

 

New Business:

A request was received to hold the “Tom and Bryan Ride” on September 18, 2011, starting at the FOP Lodge 12th Street heading east to Capital and south to the bypass, and returning several hours later via the same route.  They have requested law enforcement agencies block necessary intersections as the motorcycles travel through them.  Mr. Watson moved to approve as presented.  Mr. Prince seconded; motion carried.

 

Unfinished Business:

There being no additional business brought before the Board, the meeting was adjourned at 10:26 a.m.

 

Gary West – President of the Board of

Public Works and Safety/Utility Board

 

Kari Myers, Clerk of the Board of

Public Works and Safety/Utility Board

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