REGULAR MEETING OF THE MISHAWAKA

BOARD OF PUBLIC WORKS AND SAFETY/UTILITY BOARD

September 27, 2011

 

 

The regular meeting of the Board of Public Works and Safety/Utility Board was called to order by President Gary West at 10:07 a.m.  All members were present.  Mr. Prince moved to dispense with the reading of the minutes of September 20, 2011, and accept them as circulated.  Mr. Watson seconded; motion carried.

 

Bid Openings:

Bids were opened for Battell Street Storm Sewer and CSO 016 Erosion Repair and are summarized below:

 

BIDDER                                                                      BASE QUOTE

                        Niblock Excavating Inc.                                     $385,824.00

                   HRP Construction Inc.                                       $594,210.00

                   C & E Excavating, Inc.                                      $464,309.00

                   John Boettcher Sewer & Excavating                    $444,000.00

 

Mr. West said the bids will be taken under consideration for review and consideration by the City’s consultant.  Mr. West said the engineer’s estimate for the project was $293,100.00.

 

A bid was opened for a new 4-wheel drive loader/backhoe for the Electric Division and is summarized below:

 

          VENDOR

          MacDonald Machinery Co., Inc., South Bend, IN

          MODEL:  Case 580SN 2011                      BASE BID:     $70,900.00

          TRADE IN – 1985 John Deere 510B                              -   8,000.00

          BASE BID MINUS TRADE IN                                        $62,900.00

          ALTERNATE #1                                                         $  2,600.00

          ALTERNATE #2                                                         $  1,750.00

          ALTERNATE #3                                                         Included

          ALTERNATE #4                                                         Included

          ALTERNATE #5                                                         Included

          Delivery:  In stock

 

Mr. West said the bid would be taken under advisement for review and consideration by Electric Department.         

 

Mayor’s Comments:

Mayor Wood announced a brief staff meeting would follow today’s Board meeting.

 

Department Head Reports:

Community Development Director Lory Timmer requested the Board authorize the receipt of bids for the demolition and removal of 917 Grand Boulevard to be opened Monday, October 10, 2011.  Mr. Prince moved to approve as presented.  Mr. Watson seconded; motion carried.

 

Engineering Director Gary West presented the Milestone Acceptance Certificate from Motorola for the P25 7.7 System Platform Upgrade and moved for its approval.  Mr. Watson seconded; motion carried.

 

Mr. West presented Change Order No. 2 Final from HRP Construction Inc. for Holy Cross Parkway Lift Station Forcemain, Ph IIE, for an increase of $209,065.59 for a final contract amount of $2,682,634.08 and moved for its approval.  Mr. Prince seconded; motion carried.

 

Mr. West presented Board Resolution 2011-11 establishing the intent of the City to enter into a construction contract with Casteel Construction, the lowest most responsive bidder, for Fire Station No. 4, for the total amount of $3,697,100.00 (base plus Alternates A-1, A-3, A-4, A-6, A-7, A-8, and A-9) upon receipt of proceeds of bonds, and moved for its approval.  Mr. Watson seconded; motion carried.

 

Approval of Claims:

There were no claims to approve.

 

Approval of SRF Payments:

There were no applications to approve.

 

Public Hearing:

Mr. West opened the Public Hearing for a Secondhand Store License submitted by TRS2 Enterprises, Inc. dba Clothes Mentor located at 5930 Grape Road.  Tracy Schrimsher appeared on behalf of the request.  She said she also owns Once Upon A Child and this store will be for women and will sell ladies clothes, purchase and accessories.  They hope to be open within six weeks. 

 

Mr. West closed the Public Hearing.

 

Mr. Prince moved to approve the Secondhand Store License for TRS2 Enterprises, Inc. dba Clothes Mentor at 5930 Grape Road.  Mr. Watson seconded; motion carried.

 

New Business:

Mr. West set the Board of Public Works and Safety meeting for Monday, October 10, 2011, at 10:00 a.m. due to the Board members attending an off-site seminar, and moved for its approval.  Mr. Watson seconded; motion carried.

 

Mr. West moved to approve Mishawaka High School “Homecoming Parade” on Friday, September 30, 2011, from 1:30 p.m. – 2:30 p.m.  He said the route would start on LWE at Gernhart and head west to Cedar Street, north to Mishawaka Avenue, and east on Mishawaka Avenue back to the high school.  Mr. Prince seconded; motion carried.

 

Mr. West moved to approve a request that was received from Twin Branch School to hold a run/walk on Saturday, October 8, 2011, at 9:00 a.m.  The proposed route will be through the adjoining neighborhoods using sidewalks and a Mishawaka Police Officer will be on hand.  Mr. Prince seconded; motion carried.

 

Unfinished Business:

There being no additional business brought before the Board, the meeting was adjourned at 10:35 a.m.

 

Gary West – President of the Board of

Public Works and Safety/Utility Board

 

Kari Myers, Clerk of the Board of

Public Works and Safety/Utility Board

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