REGULAR MEETING OF THE MISHAWAKA

BOARD OF PUBLIC WORKS AND SAFETY/UTILITY BOARD

October 10, 2011

 

 

The regular meeting of the Board of Public Works and Safety/Utility Board was called to order by President Gary West at 10:04 a.m.  All members were present.  Mr. Prince moved to dispense with the reading of the minutes of October 4, 2011, and accept them as circulated.  Mr. Watson seconded; motion carried.

 

Quote/Bid Openings:

Quotes were opened for the demolition and removal of 917 Grand Boulevard and are summarized below:

 

 

 

 

COMPANY

 

 

 

BASE QUOTE

 

DRIVE

APPROACH/INSTALL CURBING

 

 

 

TOTAL QUOTE

 

 

DAYS TO COMPLETE

R & R Excavating

$10,390.00

$250.00

$10,640.00

30 days

Indiana Earth

$14,380.00

$1,600.00

$15,980.00

35 days

Torok Demolition and Excavation

$6,749.00

N/A

$6,749.00

20 days

Jackson Services

$10,500.00

$2,000.00

$12,500.00

30 days

Ritschard Bros.

$12,323.00

No bid

$12,323.00

30 days

B & J Excavation

$11,574.00

$2,500.00

$14,074.00

30 days

 

Mr. West said the quotes will be taken under advisement for review, evaluation, and recommendation by the Community Development Department.

 

Mr. West said the bid date for Police Car Vehicle Accessories has been extended to October 18, 2011.

 

Mr. West indicated bids for the rehabilitation of Mishawaka River Center Apartments has been extended to October, 18, 2011, per the architect’s request.

 

Mayor’s Comments:

Mayor Wood was not available for today’s Board meeting.  Mr. West announced a brief staff meeting would follow today’s Board meeting.

 

Department Head Reports:

Assistant Park Superintendent Carmen Maes submitted a request to remove one tree and stump in the right of way at 120 S. Mason Street.  The tree has been analyzed and recommended for removal by the Park Department Landscaper.  Mr. Watson moved to approve as presented.  Mr. Prince seconded; motion carried.

 

Ms. Maes requested the Board authorize the receipt of bids for one 2011 or newer Rough Mower for Eberhart Petro Golf Course to be opened November 1, 2011.  Mr. West moved to approve as presented.  Mr. Watson seconded; motion carried.

 

Ms. Maes requested the Board authorize the receipt of bids for one 2011 or newer Heavy Duty Utility Cart to be opened November 1, 2011.  Mr. West moved to approve as presented.  Mr. Prince seconded; motion carried.

 

Electric Division Manager Tim Erickson requested the Board amend the award for the 4-wheel drive loader/backhoe awarded to MacDonald Machinery Co., on October 4, 2011.  Mr. Erickson indicated the alternates included in the bid were left off of the original award request.  The amended award would be an addition of $4,350.00 for new award amount of $67,250.00.  Mr. Prince moved to approve as presented.  Mr. Watson seconded; motion carried.

 

Mishawaka Utilities Water Division Manager Bruno Trimboli requested the Board authorize the receipt of bids for one tandem axle dump truck to be opened November 1, 2011.  Mr. Watson moved to approve as presented.  Mr. Prince seconded; motion carried.

 

Community Development Directory Lory Timmer requested that the date for opening bids for River Center Apartments be extended to October 18, 2011, per the architect’s request.  Mr. Prince moved to approve as presented.  Mr. Watson seconded; motion carried.

 

Street Commissioner Mike Watson requested the Board authorize the receipt of bids for one

4 X 4 pick up with front mounted snow plow for the Street Department to be opened November 1, 2011, and moved for its approval.  Mr. Prince seconded; motion carried.

 

Mr. Watson requested the Board authorize the receipt of bids for one skid steer loader w/16” cold planer for the Street Department to be opened November 1, 2011, and moved for its approval.  Mr. Prince seconded; motion carried.

 

Mr. Watson requested the Board authorize the receipt of bids for two light-duty dump trucks with front mounted snow plow for the Street Department to be opened November 1, 2011, and moved for its approval.  Mr. Prince seconded; motion carried.

 

Mr. Watson indicated leaf pick up will start next week.  Leaves will be picked up the day before regular trash pick up.

 

Engineering Director Gary West presented Change Order No. 2 Final from Walsh & Kelly, Inc. for Main Street Improvements, Phase IV, for an increase of $71,703.48 for a final contract amount of $2,873,159.30 and moved for its approval.  Mr. Watson seconded; motion carried.

 

Mr. West requested the Board approve the specifications for Lincolnway West lateral lining project and receipt of bids on November 1, 2011, and moved for its approval.  Mr. Prince seconded; motion carried.

 

Approval of Claims:

There were no claims to approve.

 

Approval of SRF Payments:

There were no applications to approve.

 

New Business:

A request was received to close Spring Street between Third and Fourth Streets on Friday, October 21, 2011 from 5:30 p.m. to 8:30 p.m. for a trick-n-treat event for Mishawaka Catholic School Home and School Association.  Mr. West moved to approve.  Mr. Watson seconded; motion carried.

 

Unfinished Business:

There being no additional business brought before the Board, the meeting was adjourned at 10:29 a.m.

 

Gary West – President of the Board of

Public Works and Safety/Utility Board

 

Kari Myers, Clerk of the Board of

Public Works and Safety/Utility Board

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