REGULAR MEETING OF THE MISHAWAKA

BOARD OF PUBLIC WORKS AND SAFETY/UTILITY BOARD

October 18, 2011

 

 

The regular meeting of the board of Public Works and Safety/Utility Board was called to order by President Gary West at 10:04 a.m.  All members were present.  Mr. Prince moved to dispense with the reading of the minutes of October 10, 2011, and accept them as circulated.  Mr. Watson seconded; motion carried.

 

Bid Openings:

Bids were opened for accessories for up to six (6) patrol cars and are summarized below:

 

 

Ray O’Herron Co., Inc.

Waymire Auto Parts

Delivery

21-30 days

Less than 30 days

Parts Discount

0%

20%

Items

Unit price/total

Unit price/total

Item #1

$1,259.00/$6,295.00

$849.00/$4,245.00

Item #2

$93.00/$93.00

$91.19/$91.19

Item #3

$188.00/$564.00

$97.06/$291.18

Item #4

$58.00/$348.00

$47.20/$283.20

Item #5

$168.50/$1,011.00

$151.40/$908.40

Item #6

$198.00/$1,188.00

$177.80/$1,066.80

Item #7

$34.50/$207.00

$30.00/$180.00

Item #8

$456.00/$2,736.00

$372.60/$2,235.60

Item #9

$241.00/$1,446.00

$214.55/$1,287.30

Item #10

Included w/rack

Included in Item #9

Item #11

$514.00/$2,570.00

$478.00/$2,390.00

Item #12

$355.00/$2,130.00

$329.54/$1,977.24

 

Mr. West thanked the bidders and indicated these quotes would be taken under advisement for review and recommendation by the Police Department.

 

Bids were opened for Mishawaka River Center Apartments and are summarized below:

 

GENERAL

CONTRACTOR

CASTEEL

CONSTRUCTION

 

GIBSON-LEWIS

MAJORITY

BUILDERS

 

ZIOLKOWSKI

Base bid amount

$7,670,000.00

$7,650,000.00

$7,480,000.00

$7,317,000.00

# of calendar days for total occupancy

 

305

 

310

 

365

 

300

Start of work after

“Notice to Proceed”

 

15 calendar days

 

5 calendar days

 

7 calendar days

 

7 calendar days

Alternate #1

-$1,600.00

$5,000.00

-$11,497.00

-$12,000.00

Alternate #2

$4,300.00

$4,000.00

-$7,233.00

$4,150.00

Alternate #3

-$16,000.00

$15,000.00

$1,900.00

$12,665.00

Alternate #4

-$23,000.00

-$13,000.00

-$14,300.00

-$9,000.00

Alternate #5

-$28,000.00

-$51,000.00

-$54,000.00

-$48,000.00

Alternate #6

-$2,900.00

$3,000.00

-$500.00

-$1,000.00

Alternate #7

No change

$20,000.00

-$1,000.00

-$2,500.00

Alternate #8

-$2,000.00

-$5,200.00

-$3,980.00

-$2,000.00

Alternate #9

$50,000.00

$57,000.00

$61,600.00

$48,130.00

 

Mr. West thanked the bidders and indicated these quotes would be taken under advisement for review and recommendation by the City’s consultant.

 

 

Mayor’s Comments:

Mayor Wood said they are proceeding with ground breaking at the new Fire Station #4 on October 24, 2011, at 11:00 a.m.

 

Mayor Wood said a staff meeting would follow today’s Board meeting.

 

Department Head Reports:

Fire Chief Dale Freeman requested that the Board accept the voluntary retirement of Randall E. Holdeman who has served the Mishawaka Fire Department for 20 years and 8 months, effective October 12, 2011.  The Board extended their thanks and congratulations to Mr. Holdeman for his dedicated service to the community.  Mr. Watson moved for the Board’s approval to accept the voluntary retirement of Randall Holdeman effective October 12, 2011.  Mr. Prince seconded; motion carried

 

Wastewater Division Manager Karl Kopec presented Professional Service Agreement Amendment No. 2 from Greeley & Hansen LLC for long term control plan support for an increase of $40,000.00 for a new not-to-exceed amount of $149,249.00.  Mr. Prince moved to approve as presented.  Mr. Watson seconded; motion carried.

 

Community Development Director Lory Timmer requested the Board’s approval to receive quotes for the demolition and removal of 2604 Milburn Boulevard to be opened November 1, 2011.  Mr. Watson moved to approve as presented.  Mr. Prince seconded; motion carried.

 

Mrs. Timmer requested the Board’s approval to award the contract for the removal of a fuel oil underground storage tank at 402 Lincolnway Way West to TecServ Environmental for the not-to-exceed amount of $12,400.00.  Mr. Watson moved to approve as presented.  Mr. Prince seconded; motion carried.

 

Mrs. Timmer requested the Board’s approval to award the contract for demolition and removal of 917 Grand Boulevard to Torok Excavating, the lowest most responsive and responsible quoter, for the base bid only amount of $6,749.00.  Mr. Prince moved to approve as presented.  Mr. Watson seconded; motion carried.

 

Engineering Director Gary West said the Motorola Service Agreement for calendar year 2012 was taken under advisement.

 

Mr. West presented Change Order No. 1 from INDOT to Rieth-Riley for Contract T-33433 Logan and Dragoon for an increase of $1,100.00 for a new contract amount of $488,437.00, and moved for its approval.  Mr. Watson seconded; motion carried.

 

Mr. West declared an emergency in order to obtain quotes for the repair of Lincolnway East sanitary sewer between Race and Union Streets to be opened November 1, 2011, and moved for its approval.  Mr. Prince seconded; motion carried.

 

Approval of Claims:

Mr. Prince moved to approve sixteen (16) Claim Dockets for Utilities and Civil City as submitted by City Controller Yvonne Milligan for a total amount of $10,236,552.97.  Mr. Watson seconded; motion carried.

 

Approval of SRF Pay Applications:

Mr. Watson moved to approve SRF - Disbursement Request #143 from Greeley & Hansen LLC for professional engineering services at WWTP in the amount of $20,006.00.  Mr. Prince seconded; motion carried.

 

Hearings:

Mr. West set a hearing date for Tuesday, October 25, 2011, at 10:00 a.m. for Transient Merchants Licenses for Brown’s Tree Farm for the sale of Christmas Trees at 120 W. McKinley; and for T.C. Tree Farms for the sale of Christmas Trees at 4917 Grape Road.

 

New Business:

A request for an Exception to the Noise Control Ordinance was received from residents at 1308 Bridgeton Drive to hold a Halloween party on October 29, 2011 from 6:00 p.m. to 10:00 p.m. with live band was taken under consideration.

 

A request was received from LaSalle School to close portions of Jackson, Delaware, and Hendricks Streets on Monday, October 24, 2011, from 9:00 to 9:30 a.m. to hold a school parade.  Mr. Prince moved to approve as presented.  Mr. Watson seconded; motion carried.

 

 

Unfinished Business:

There being no additional business brought before the Board, the meeting was adjourned at 10:46 a.m.

 

Gary West – President of the Board of

Public Works and Safety/Utility Board

 

Kari Myers, Clerk of the Board of

Public Works and Safety/Utility Board

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