REGULAR MEETING OF THE MISHAWAKA

BOARD OF PUBLIC WORKS AND SAFETY/UTILITY BOARD

November 10, 2011

 

 

The regular meeting of the Board of Public Works and Safety/Utility Board was called to order by President Gary West at 10:04 a.m.  All members were present.  Mr. Prince moved to dispense with the reading of the minutes of November 1, 2011, and accept them as circulated.  Mr. West seconded; motion carried.

 

Bid Opening:

There were no bid openings.

 

Mayor’s Comments:

Mayor Wood announced there would be a staff meeting following today’s Board meeting.

 

Department Head Reports:

Park Superintendent Terry Zeller requested the Board award the bid for one (1) rough mower to Burris Equipment Co., the lowest most responsive, responsible quoter, for the base bid of $53,334.00 minus $10,000.00 for trade in, for a total award amount of $43,334.00.  Mr. Watson moved to approve as presented.  Mr. Prince seconded; motion carried.

 

Mr. Zeller requested the Board award the bid for one (1) heavy duty utility cart to Burris Equipment Co., the lowest most responsive, responsible quoter, for the base bid of $23,438.00 minus $2,500.00 for trade in, for a total award of $20,938.00.  Mr. Prince moved to approve as presented.  Mr. Watson seconded; motion carried.

 

City Planner Ken Prince presented a Professional Service Agreement with Wightman-Petrie for site development services for the Hospice Campus for a not-to-exceed amount of $12,500.00 and moved for its approval.  Mr. Watson seconded; motion carried.

 

Mr. Prince requested the Board award the contract for demolition and removal of 2604 Milburn Boulevard to Grade-Rite Excavating, the lowest most responsive, responsible quoter, for the base bid of $12,650.00, and moved for its approval.  Mr. Watson seconded; motion carried.

 

Mr. Prince presented a Professional Service Agreement with Fisher Land Surveying for ALTA/ACSM Land Title Survey for River Center for the not-to-exceed amount of $3,400.00, and moved for its approval.  Mr. Watson seconded; motion carried.

 

Mr. Prince requested the Board award the contract for Phase I Environmental Site Assessment of 402 LWW to TecServ Environmental for a not-to-exceed amount of $2,500.00, and moved for its approval.  Mr. Watson seconded; motion carried.

 

Mr. Prince requested the Board award the contract for asbestos removal at 410 W. Ninth Street to Specialty Systems of South Bend for the not-to-exceed amount of $1,425.00, and moved for its approval.  Mr. Watson seconded; motion carried.

 

Mr. Prince requested the Board award the contract for asbestos removal at 2604 Milburn Boulevard to Specialty Systems of South Bend for the not-to-exceed amount of $2,225.00, and moved for its approval.  Mr. Watson seconded; motion carried.

 

Street Commissioner Mike Watson requested the Board authorize the receipt of bids for one (1) Patch Box for the Street Department to be opened on November 29, 2011, and moved for its approval.  Mr. Prince seconded; motion carried.

 

Mr. Watson requested the Board award the bid for one (1) light duty dump truck with plow to Selking International, the lowest most responsive, responsible quoter, for the base bid of $74,746.70 less $1,350.00 for two (2) trade ins, for a total award of $73,396.70, and moved for its approval.  Mr. Prince seconded; motion carried.

 

Mr. Watson requested the Board award the bid for one (1) 4X4 ¾ ton pick-up with plow to Gates Chevrolet, the lowest most responsive, responsible quoter, for the base bid of $27,413.00 less $350.00 trade in, for a total award of $27,063.00, and moved for its approval.  Mr. Prince seconded; motion carried.

 

Mr. Watson requested the Board award the bid for one (1) skid loader to MacDonald Machinery Co., the lowest most responsive, responsible quoter, for the base bid of $31,953.00, plus $11,000.00 for 16” cold planer, less trade in of $6,000.00, for a total award of $37,053.00, and moved for its approval.  Mr. Prince seconded; motion carried.

 

Engineering Director Gary West requested the Board award the contract for Mishawaka Fire Station No. 4 to Casteel Construction, the lowest most responsive, responsible bidder, for the base amount of $3,515,000.00 plus Alternates A-1 ($26,300.00), A-3 ($84,800.00), A-4 ($8,400.00), A-6 ($12,500.00), A-7 ($7,700.00), A-8 ($35,100.00), and A-9 ($7,300.00) for a total not-to-exceed amount of $3,697,100.00, and moved for its approval.  Mr. Watson seconded; motion carried.

 

Mr. West presented Supplement No. 2 with DLZ for construction project management of Mishawaka Fire Station No. 4 for an increase of $289,000.00 for a new not-to-exceed amount of $600,250.00, and moved for its approval.  Mr. Prince seconded; motion carried.

 

Mr. West requested the Board award the contract for Lincolnway emergency sewer rehab and repair to John Boettcher Sewer & Excavating, the lowest most responsive, responsible quoter for $138,831.00 and moved for its approval.  Mr. Watson seconded; motion carried.

 

Mr. West presented a Professional Service Agreement with Lawson-Fisher Associates for professional services for design of odor control system at River Crossing No. 2 for the not-to-exceed amount of $68,142.00 and moved for its approval.  Mr. Prince seconded; motion carried.

 

Approval of Claims:

There were no claims to approve.

 

Approval of SRF Payments:

There were no applications to approve.

 

New Business:

There was no new business.

 

Unfinished Business:

There being no additional business brought before the Board, the meeting was adjourned at 10:25 a.m.

 

Gary West – President of the Board of

Public Works and Safety/Utility Board

 

Kari Myers, Clerk of the Board of

Public Works and Safety/Utility Board

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