REGULAR MEETING OF THE MISHAWAKA

BOARD OF PUBLIC WORKS AND SAFETY/UTILITY BOARD

January 17, 2012

 

 

The regular meeting of the Board of Public Works and Safety/Utility Board was called to order by President Gary West at 10:01 a.m.  All members were present.  Mr. Prince moved to dispense with the reading of the minutes of the minutes of January 10, 2012, and accept them as circulated.  Mr. Watson seconded; motion carried.

 

Bid Openings:

There were no bid openings.

 

Mayor’s Comments:

Mayor Wood was not available.  Mr. West announced there would be a brief staff meeting following today’s Board meeting.

 

Department Head Reports:

Building Commissioner Brock Hundt presented the Building Department statistics for the month of December, 2011.  He said one permit was issued for a new single-family home bringing the total for 2011 to 22, the same as 2010.  Permits were also issued for the Mishawaka River Center Apartments (402 LWW) and an addition to Granger Community Church.  Total estimated construction costs for 2011 were almost $45 million compared to nearly $43 million last year.

 

City Planner Ken Prince requested the Board approve a contract with Specialty Systems of South Bend for lead based paint abatement at Mishawaka River Center Apartments, 402 LWW, in the amount of $63,250.00.  Mr. Watson seconded; motion carried.

 

Engineering Director Gary West requested the Board award the contract for CIPP Sewer Rehabilitation at Various Locations (bids opened December 6, 2011) to Insituform Technologies, the lowest most responsive, responsible bidder, in the amount of $160,633.50 and moved for its approval.  Mr. Watson seconded; motion carried.

 

Mr. West presented an Escrow Release Letter Agreement with Selge Construction Co., Inc. for Milburn Area Improvements, Division “F”, whereby Selge agrees to pay the City $9,296.72 from their escrow account due to an overpayment, and moved for its approval.  Mr. Prince seconded; motion carried.

 

Mr. West presented a Professional Service Agreement with DLZ for engineering and design services for Safe Routes to School at Battell Elementary School, for the not-to-exceed amount of $42,400.00, and moved for its approval.  Mr. Watson seconded; motion carried.

 

Mr. West requested the Board approve a Maintenance Bond for River Crossing No. 2 Expansion with Carson & Roberts Site Construction and Engineering, Inc., and moved for its approval.  Mr. Prince seconded; motion carried.

 

Mr. West presented Supplement No. 1 with Lawson-Fisher Associates for Long Term Control Plan planning and preliminary design for an increase of $144,000.00 for a new not-to-exceed amount of $311,500.00, and moved for its approval.  Mr. Watson seconded; motion carried.

 

Mr. West presented Change Order No. 3 Final from HRP Construction, Inc. for Milburn Area Improvements, Divisions “B” and “D”, for an increase of $160,728.24 for a final contract amount of $3,171,501.04, and moved for its approval.  Mr. Prince seconded; motion carried.

Mr. West presented Supplement No. 1 with DLZ for right-of-way acquisition services for three additional parcels for Main Street Improvements Phase VI, for an increase of $29,385.00 for a new not-to-exceed amount of $88,155.00, and moved for its approval.  Mr. Watson seconded; motion carried.

 

Mr. West presented Change Order No. 2 with Rieth-Riley Construction for Dragoon Trail Guardrail Improvements for an increase of $2,200.00 for a modified contract amount of $490,637.00 and moved for its approval.  Mr. Prince seconded; motion carried.

 

Approval of Claims:

Mr. Prince moved to approve fifteen (15) Claim Dockets for Utilities and Civil City as submitted by City Controller Yvonne Milligan for a total amount of $11,324,408.92.  Mr. Watson seconded; motion carried.

 

Approval of SRF Pay Applications:

Mr. Watson moved to approve SRF - Disbursement Request #58 from HRP Construction for Juday Creek Forcemain Rehab in the amount of $448,629.00.  Mr. Prince seconded; motion carried.

 

New Business:

A request for a WAOR Super Bowl Tailgating Competition on January 28, 2012, from 1:00 to 4:00 p.m. at Heritage Square was taken under advisement.

 

Mr. West said requests for renewal of Secondhand Store Licenses have been received from the businesses listed below:

 

Disc Replay, 5916 Grape Road, Mishawaka

Michiana Used Music & Media, 4615 Grape Road, Mishawaka

 

Mr. West moved to approve the renewals as presented.  Mr. Watson seconded; motion carried.

 

Old Business:

Mr. Prince moved to approve the Secondhand Store License renewal for Mowers & More, 1215 E. Jefferson Blvd.  Mr. Watson seconded; motion carried.

 

Unfinished Business:

There being no additional business brought before the Board, the meeting was adjourned at 10:27 a.m.

 

Gary West - President of the Board of

Public Works and Safety/Utility Board

         

Kari Myers - Clerk of the Board of

Public Works and Safety/Utility Board

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