REGULAR MEETING OF THE MISHAWAKA

BOARD OF PUBLIC WORKS AND SAFETY/UTILITY BOARD

March 20, 2012

 

 

The regular meeting of the Board of Public Works and Safety/Utility Board was called to order by President Gary West at 10:02 a.m.  All members were present except Mr. Watson.  Mr. Prince moved to dispense with the reading of the minutes of March 13, 2012, and accept them as circulated.  Mr. West seconded; motion carried.

 

Bid Openings:

Bids were opened for three (3) 2012/13 one ton 4 wheel drive extended-cab utility trucks with heavy duty service body for the Water Division and are summarized below:

 

VENDOR

Uebelhor and Sons, Inc., Jasper, IN

MODEL:  2012 Chevy 3500 Ext Cab 4X4

    w/exceptions                                              BASE               $  39,616.00 with crane (1)

                                                                                    BASE               $  39,116.00 w/o crane (2)

TOTAL BASE FOR (3) VEHICLES                                                    $117,848.00

TRADE-IN (1)                                                                    -     4,000.00

TRADE-IN (2)                                                                    -     1,000.00

TRADE-IN (3)                                                                       -     4,000.00

TRADE-IN (4)                                                                    -     3,000.00

BASE BID MINUS TRADE-INS                                            $105,848.00

Alternate:  Fuel Option                                               BASE               $  39,435.00 with crane (1)

                                                                                                            $  38,935.00 w/o crane (2)

TOTAL BASE FUEL OPTION                                                                $117,305.00

TOTAL ALTERNATE BASE MINUS TRADE-INS                             $105,848.00

Delivery:  90 days

Discount:  10%

 

Lake Shore Fore, Burns Harbor, IN

MODEL:  2012 Ford F350 S/C 4X4                      BASE               $  39,877.00 with crane (1)

                                                                                    BASE               $  39,109.00 w/o crane (2)

TOTAL BASE FOR (3) VEHICLES                                                    $118,095.00

TRADE-IN (1)                                                                    -     3,000.00

TRADE-IN (2)                                                                    -     2,500.00

TRADE-IN (3)                                                                    -     3,000.00

TRADE-IN (4)                                                                    -     3,000.00

BASE BID MINUS TRADE-INS                                                        $106,595.00

Alternate:  Fuel Option                                                                       No Bid

Delivery:  12-14 weeks

Discount:  25%

 

Jordan Motors, Inc., Mishawaka, IN

MODEL:  2012 Ford F350 4X4 Extended Cab,

    Cab/Chasis                                                 BASE               $  36,400.00

TOTAL BASE FOR (3) VEHICLES                                                    $109,200.00

TRADE-IN (1)                                                                    -     1,800.00

TRADE-IN (2)                                                                    -        900.00

TRADE-IN (3)                                                                    -     1,500.00

TRADE-IN (4)                                                                    -     2,000.00

BASE BID MINUS TRADE-INS                                                        $103,000.00

Alternate:  Fuel Option                                                                   No Bid

Delivery:  175 days

Discount:  25%

 

Mr. West indicated these bids would be taken under advisement for review and consideration by the Water Division.

 

Mayor’s Comments:

Mayor Wood announced a staff meeting would follow today’s Board meeting.

 

Department Head Reports:

Fire Chief Dale Freeman requested that the Board accept the voluntary retirement of Jack Deal who has served the Mishawaka Fire Department for 32 years, effective March 23, 2012.  The Board extended their thanks and congratulations to Mr. Deal for his dedicated service to the community.  Mr. Prince moved for the Board’s approval to accept the voluntary retirement of Jack Deal effective March 23, 2012.  Mr. West seconded; motion carried.

 

Park Superintendent Terry Zeller submitted a request to trim one tree in the right of way at 912 S. Middleboro.  The tree has been analyzed and recommended for trimming by the Park Department Landscaper.  Mr. Prince moved to approve as presented.  Mr. West seconded; motion carried.

 

City Planner Ken Prince requested the Board award the contract for asbestos removal at

513 E. Broadway to Specialty Systems of South Bend for the not-to-exceed amount of $2,830.00, and moved for its approval.  Mr. West seconded; motion carried.

 

Engineering Director Gary West presented Supplemental Agreement No. 2 from DLZ for Hill and First Streets Topographic Mapping for an increase of $11,500.00 for a new not-to-exceed amount of $26,450.00, and moved for its approval.  Mr. Prince seconded; motion carried.

 

Mr. West presented a Professional Service Agreement with Lawson-Fisher Associates for Engineering Services for Milburn Boulevard CIPP Prequalification and Lateral CIPP Lining Projects for a lump sum amount of $99,100.00, and moved for its approval.  Mr. Prince seconded; motion carried.

 

Mr. West requested the Board approve plans for Safe Routes to School, Battell School, and moved for its approval.  Mr. Prince seconded; motion carried.

 

Approval of Claims:

Mr. Prince moved to approve sixteen (16) Claim Dockets for Utilities and Civil City as submitted by City Controller Yvonne Milligan for a total amount of $7,508,776.61.  Mr. West seconded; motion carried.

 

Approval of SRF Pay Applications:

Mr. Prince moved to approve SRF - Disbursement Request #62 from Lawson-Fisher Associates for engineering services for Juday Creek Forcemain Rehab in the amount of $3,586.00.  Mr. West seconded; motion carried

 

Old Business:

Mr. West requested the Board re-set the hearing for Police Officer Gregory Carr for April 3, 2012, at 11:00 a.m. in Room 106, due to notice not being provided to Officer Carr and his attorney, and moved for its approval.  Mr. Prince seconded; motion carried.

 

 

Unfinished Business:

There being no additional business brought before the Board, the meeting was adjourned at 10:30 a.m.

 

Gary West - President of the Board of

Public Works and Safety/Utility Board

         

Kari Myers - Clerk of the Board of

Public Works and Safety/Utility Board

 

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