REGULAR MEETING OF THE MISHAWAKA
BOARD OF PUBLIC WORKS AND SAFETY/UTILITY BOARD
April 24, 2012
 
 
The regular meeting of the Board of Public Works and Safety/Utility Board was called to order by President Gary West at 10:01 a.m. All members were present. Mr. Prince moved to dispense with the reading of the minutes of April 17, 2012, and accept them as circulated. Mr. Watson seconded; motion carried.
 
Quote/Bid Openings:
Quotes were opened for the demolition and removal of 909 Grand Boulevard and are summarized below:
 
 
COMPANY

 
BASE BID

TIME TO COMPLETE
John Boettcher Sewer & Excavating

$4,972.00

-
Indiana Earth

$5,830.00

30 days
R & R Excavating

$6,030.00

30 days
Grade-Rite Excavating

$6,250.00

30 days
Ritschard Bros.

$5,933.00

30 days
Torok Excavating

$5,927.00

-
 
Mr. West indicated these quotes will be taken under advisement for review and consideration by the Department of Community Development.
 
Bids were opened for Bennington Drive Utility and Street Extension and are summarized below:
 
BIDDER

BASE BID

ALTERNATE #1

TOTAL BID
John Boettcher Sewer & Excavating

$661,720.05

$67,081.00

$728,801.05
C & E Excavating, Inc.

$752,317.90

$66,390.00

$818,707.90
HRP Construction

$791,962.59

$66,700.00

$858,662.59
Selge Construction, Inc.

$786,611.87

$68,970.00

$855,581.87
Walsh and Kelly

$804,497.13

$74,470.00

$878,967.13
Rieth-Riley Construction Co.

$807,000.00

$69,700.00

$876,700.00
Ritschard Bros., Inc.

$929,803.68

$83,000.00

$1,012,803.68
 
Mr. West indicated these bids will be taken under advisement for review and consideration by the City’s consultant.
 
Mayor’s Comments:
Mayor Wood was not available. Mr. West announced a brief staff meeting would follow today’s Board meeting.
 
Department Head Report:
Fire Chief Dale Freeman reported Probationary Firefighter Shawn Goeller had successfully completed his one year probationary period and recommended he be promoted to First Class Firefighter effective April 19, 2012. Mr. Watson moved that the Board promote Firefighter Goeller to First Class Firefighter effective April 19, 2012. Mr. Prince seconded; motion carried.
 
Mishawaka Utilities Water Division Manager Bruno Trimboli requested the Board approve a Professional Service Agreement with DLZ for plats and acquisition services for one water line easement (north of new Fire Station #4) for a not-to-exceed amount of $7,630.00. Mr. Watson moved to approve as presented. Mr. Prince seconded; motion carried.
 
Community Development Director Dave Thomas requested the Board award the demolition of 513 E. Battell Street to John Boettcher Sewer and Excavating, the lowest most responsive and responsible quoter, for the base bid of $8,285.00 plus the alternate of $66.00/ton (removal of contaminated soil if necessary). Mr. Prince moved to approve as presented. Mr. Watson seconded; motion carried.
 
City Planner Ken Prince requested the Board approve the contract to TecServ for removal of one underground storage tank at 513 E. Broadway for the not-to-exceed amount of $1,856.60, and moved for its approval. Mr. Watson seconded; motion carried.
 
Mr. Prince requested the Board approve the contract to Specialty Systems of South Bend for lead and asbestos abatement in various locations at 402 LWW for the not-to-exceed amount of $2,870.00, and moved for its approval. Mr. Watson seconded; motion carried.
 
Street Commissioner Mike Watson requested the Board award the bid for one (1) four door six cylinder mid-size sedan to Jordan Motors for the base price of $24,479.00 less $3,100.00 for two trade-ins for a total award of $21,379.00, and moved for its approval. Mr. Prince seconded; motion carried.
 
Engineering Director Gary West presented Supplement No. 2 from First Group Engineering for Third Street Design Services (Cedar to Merrifield) for an increase of $70,000.00 for a new not-to-exceed amount of $196,000.00, and moved for its approval. Mr. Prince seconded; motion carried.
 
Mr. West requested the Board approve plans and authorize the receipt of bids for First Street Area Improvements to be opened May 15, 2012, and moved for its approval. Mr. Watson seconded; motion carried.
 
Approval of Claims:
There were no claims to approve.
 
Approval of SRF Pay Applications:
Mr. Watson moved to approve SRF - Disbursement Request #63 from Lawson-Fisher Associates for engineering services for Juday Creek Forcemain Rehab in the amount of $963.00. Mr. Prince seconded; motion carried
 
Public Hearing:
Mr. West opened the public hearing for a secondhand store license submitted by Cashland Financial Services, Inc. located at 702 S. Ironwood Drive. Carrie Fuzey appeared to speak on behalf of the request. She said they currently only sell used DVD’s at their store.
 
Mr. West indicated the application stated that small electronics, jewelry, and video games would also be sold. Ms. Fuzey said that may possibly happen in the future, but for now it will only be DVD’s.
 
Mr. West asked where they obtained the DVD’s. Ms. Fuzey said they are purchased at other stores in the region and sold at their store.
 
Mr. West closed the public hearing.
 
Mr. Watson moved to approve the second hand store license for Cashland Financial Services, Inc. at 702 S. Ironwood Drive. Mr. Prince seconded; motion carried.
 
New Business:
There was no new business.
 
Unfinished Business:
There being no additional business brought before the Board, the meeting was adjourned at 10:30 a.m.
 
Gary West - President of the Board of
Public Works and Safety/Utility Board
         
Kari Myers - Clerk of the Board of
Public Works and Safety/Utility Board
 

 

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