REGULAR MEETING OF THE MISHAWAKA
BOARD OF PUBLIC WORKS AND SAFETY/UTILITY BOARD
May 15, 2012
 
 
The regular meeting of the Board of Public Works and Safety/Utility Board was called to order by President Gary West at 10:01 a.m.   All members were present. Mr. Prince moved to dispense with the reading of the minutes of May 8, 2012, and accept them as circulated. Mr. Watson seconded; motion carried.
 
Bid/Quote Openings:
Bids were received for First Street Area Improvements and are summarized below: 
          
CONTRACTOR BID TOTAL
Woodruff & Sons, Inc. $1,854,127.10
Walsh & Kelly, Inc. $1,542,851.25
John Boettcher Sewer & Excavating $1,724,695.38
Rieth-Riley Construction Co., Inc. $1,658,770.00
Selge Construction Co., Inc. $1,676,725.04
Niblock Excavating Inc. $1,709,795.45
Phend & Brown, Inc. $1,703,630.23
C & E Excavating, Inc. $1,528,626.20
HRP Construction Inc. $1,574,900.00
Northern Construction Services, Corp. $2,085,381.10

Mr. West indicated these bids would be taken under consideration by the City’s consultant.

 
Quotes were opened for the demolition and removal of 913 Grand Boulevard and are summarized below:
 
CONTRACTOR

BASE BID

TIME TO COMPLETE
Torok Excavating Inc.

$4,200.00

20 days
R & R Excavating

$4,780.00

30 days
Jackson Services

$10,500.00

30 days
Ritschard Bros., Inc.

$4,560.00

30 days
John Boettcher Sewer & Excavating

$5,272.00

30 days
 
Mr. West indicated these quotes would be taken under consideration by the Department of Community Development.
 
Mayor’s Comments:
Mayor Wood was not available for today’s Board meeting. Mr. West indicated there would be no staff meeting.
 
Department Head Reports:
Police Chief Ken Witkowski requested the Board declare various outdated or broken items as surplus and destroy/or sell via PropertyRoom.com. Mr. Prince moved to approve as presented. Mr. Watson seconded; motion carried.
 
Chief Witkowski indicated the Mishawaka Police Department has received notice of eligibility through the Department of Justice Grant for $18,568.00. Chief Witkowski said these funds will be used to purchase up to four (4) Law Enforcement Digital Camera Kits; evidence collection supplies, eleven (11) additional E-Ticket units; and pepper-ball crowd control system. Mr. Prince moved to acknowledge and approve the application for the funds. Mr. Watson seconded; motion carried.
 
Park Superintendent Terry Zeller submitted a request to remove one tree in the right of way at 601 E. Third Street. The tree has been analyzed and recommended for removal by the Park Department Landscaper. Mr. Watson moved to approve as presented. Mr. Prince seconded; motion carried.
 
Community Development Director Dave Thomas requested the Board authorize the receipt of quotes for the demolition and removal of houses located at 1004 and 1008 Prospect Drive to be opened on May 22, 2012. Mr. Watson moved to approve as presented. Mr. Prince seconded; motion carried.
 
City Planner Ken Prince requested the Board approve the contract to Specialty Systems of South Bend for asbestos abatement at 402 LWW for the not-to-exceed amount of $1,530.00, and moved for its approval. Mr. Watson seconded; motion carried.
 
Street Commissioner Mike Watson requested the Board award the sale of two (2) infrared asphalt recycler machines and one trailer to Asphalt Restoration Service, South Bend, the sole bidder, for the amount of $6,500.00, and moved for its approval. Mr. Prince seconded; motion carried.
 
Engineering Director Gary West presented a Professional Service Agreement with Danch, Harner & Associates for design of a small on-street parking area for Battell Center at the northwest corner of Broadway and Marion Streets for the not-to-exceed amount of $6,140.00, and moved for its approval. Mr. Watson seconded; motion carried.
 
Mr. West presented Change Order #1 from BLD Services, LLC, for Lincoln Way West lateral lining for an increase of $179,960.00 for a new contract amount of $734,285.00, and moved for its approval.
 
Mr. West requested the Board approve a purchase agreement with School City of Mishawaka for a 1.2 acre parcel on Harrison Road for the extension of Bennington Drive in the amount of $28,400.00 and designate Corporation Counsel John Gourley as signatory for the City, and moved for its approval. Mr. Prince seconded; motion carried.
 
Approval of Claims:
Mr. Prince moved to approve nineteen (19) Claim Dockets for Utilities and Civil City as submitted by City Controller Yvonne Milligan for a total amount of $4,686,942.47. Mr. Watson seconded; motion carried.
 
Approval of SRF Pay Applications:
There were no applications to approve.
 
New Business:
A request for an Exception to the Noise Control Ordinance was received from residents at 327 Victoria Street to host a three member acoustical band on June 2, 2012 from 8:00 p.m. to 10:30 p.m. was taken under advisement.
 
A request from the Montessori Academy at Edison Lakes to hold their Annual Fall Frolic on September 29, 2012 was taken under advisement.
 
Public Hearing:
Mr. West opened the public hearing for a secondhand store license submitted by Amany Barakat located at 1018 W. Jefferson Blvd. Amany Barakat appeared to speak on behalf of the request. 
 
Mr. West asked how she would acquire products. Ms. Barakat said she would be buying low-priced items from department stores, antique stores, individuals, and sell at affordable prices. She said she wants it to be a classy re-sale shop and will feature hand made jewelry and clothing designs.
 
Mr. West asked what the store will be called. Ms. Barakat said “Amany’s Unique Boutique.”
 
Mr. West closed the public hearing.
 
Mr. Prince moved to approve the second hand store license for Amany’s Unique Boutique at 1018 W. Jefferson Blvd. Mr. Watson seconded; motion carried.
 
Unfinished Business:
There being no additional business brought before the Board, the meeting was adjourned at 10:35 a.m.
 
Gary West - President of the Board of
Public Works and Safety/Utility Board
         
Kari Myers - Clerk of the Board of
Public Works and Safety/Utility Board
 
 

 

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