REGULAR MEETING OF THE MISHAWAKA
BOARD OF PUBLIC WORKS AND SAFETY/UTILITY BOARD
August 7, 2012

 

The regular meeting of the Board of Public Works and Safety/Utility Board was called to order by President Gary West at 10:01 a.m. All members were present. Mr. Prince moved to dispense with the reading of the minutes of July 31, 2012, and accept them as circulated. Mr. Watson seconded; motion carried.

Bid Openings:
Bids were opened for Battell Street Storm Sewer and CSO Erosion Repair and are summarized below:

CONTRACTOR BASE BID
HRP Construction $865,400.00
Niblock Excavating $767,342.50
John Boettcher Sewer & Excavating $896,752.85
Selge Construction $793,522.00
C & E Excavating $763,765.00

Mr. West said the bids would be taken under advisement for review and consideration by the City’s consultant. He also indicated the Engineer’s estimate for the project was $839,547.00.

Bids were opened for Hospice Site Infrastructure and are summarized below:

CONTRACTOR BASE BID
Walsh & Kelly, Inc. $1,573,001.83
HRP Construction $1,669,800.00
Selge Construction $1,759,852.81
Rieth-Riley Construction $1,861,492.29
R & R Excavating $1,995,973.00
C & E Excavating $1,484,433.01

Mr. West said the bids would be taken under advisement for review and consideration by the City’s consultant. He also indicated the Engineer’s estimate for the project was $1,898,532.50.

Bids were opened for Merrifield Avenue Sidewalk and Curb Installation and are summarized below:

CONTRACTOR BASE BID ALTERNATE BID TOTAL BID
Selge Construction $244,352.10 $17,731.00 $262,083.10
C & E Excavating $189,114.50 $118,988.01 $308,102.51
Walsh & Kelly $182,116.25 $15,169.01 $197,285.26
Rieth-Riley Construction $202,211.25 $15,170.00 $217,381.25
HRP Construction $210,275.00 $15,469.00 $225,744.00

Mr. West said the bids would be taken under advisement for review and consideration by the City’s consultant. He also indicated the Engineer’s estimate for the project was $211,000.00.

Mayor’s Comments:
Mayor Wood announced a brief staff meeting would follow today’s Board meeting.

Department Head Reports:
Police Chief Ken Witkowski announced that recruit Samnoeun Nan has successfully completed all department testing and investigation, doctor’s physical examination and approval by the Police Pension Board. In addition, recruit Nan graduated from the Indiana Law Enforcement Academy in Plainfield, Indiana on August 3, 2012. Chief Witkowski recommended that he be sworn in as Probationary Patrol Officer effective August 7, 2012. Mr. Watson moved for the approval of Recruit Nan and he be sworn in as Probationary Patrol Officer effective August 7, 2012. Mr. Prince seconded; motion carried.

Mayor Wood swore in Samnoeun Nan as Probationary Patrol Officer, effective August 7, 2012.

Wastewater Division Manager Karl Kopec acknowledged the receipt of contract approval from Indiana Finance Authority for SRF Project No. WW093671 03 and award the bid for three (3) emergency generators at Carriage Lane, Winding Brook, and South Hampton Lift Stations to the lowest most responsible, responsive bidder Cummins Crosspoint in the amount of $47,510.00. Mr. Prince moved to approve as presented. Mr. Watson seconded; motion carried.

City Planner Ken Prince presented Change Order No. 1 Final from John Boettcher Sewer and Excavating for demolition of 513 E. Broadway for an increase of $2,376.00 for buried trash removal for a final contract amount of $10,661.00, and moved for its approval. Mr. Watson seconded; motion carried.

Mr. Prince presented Professional Service Agreement Supplement No. 2 from Lawson-Fisher Associates for field survey/topographic mapping of Hospice Center and Central Park for the lump sum amount of $7,500.00 and moved for its approval. Mr. Watson seconded; motion carried.

Mr. Prince presented a Professional Service Agreement with Lehman & Lehman for Central Park Land and Water Conservation Fund (LWCF) mitigation services for the not-to-exceed amount of $6,000.00, and moved for its approval. Mr. Watson seconded; motion carried.

Mr. Prince presented a Professional Service Agreement with Lehman & Lehman for design development of Central Park renovations for the not-to-exceed amount of $55,000.00, and moved for its approval. Mr. Watson seconded; motion carried.

Mr. Prince presented Resolution No. 2012-05 for Transfer of Title for Parcels “C” and “E” in Hospice Redevelopment Area from City of Mishawaka to Mishawaka Redevelopment Commission, and moved for its approval. Mr. Watson seconded; motion carried.

Engineering Director Gary West requested the Board approve plans and authorize the receipt of quotes for Bremen Highway Whitetopping- Dragoon Trail to Chandler Boulevard, to be opened August 21, 2012, and moved for its approval. Mr. Watson seconded; motion carried.

Mr. West presented Change Order No. 7 Final from HRP Construction for Juday Creek Forcemain Rehabilitation Division “A” and “B” for a decrease of $27,390.95 for a final contract amount of $3,786,273.86, and moved for its approval. Mr. Watson seconded; motion carried.

Mr. West also reminded everyone that next week’s Board meeting will be held on Wednesday, August 15, 2012.

Approval of Claims:
Mr. Prince moved to approve fourteen (14) Claim Dockets for Utilities and Civil City as submitted by City Controller Yvonne Milligan for a total amount of $5,732,433.59. Mr. Watson seconded; motion carried.

Approval of SRF Pay Applications:
There were no applications to approve.

New Business:
There was no new business.

Old Business:
Mr. Prince moved to approve the request from LIFE Suicide Prevention Center to close Fir Road, Day Road, and various streets in Winding Brook Park and along Holy Cross Parkway for 5K, 10K, and 1 mile walk/run on Saturday, November 10, 2012 from 8:30 a.m. to 9:00 a.m. subject to the approval of St. Joseph County Officials and our receipt of Certificate of Liability Insurance naming the City of Mishawaka as an additional insured. Mr. Watson seconded; motion carried.

Open Items:
A review of Taxicab Company License Application for American Cab, 702 E. Mishawaka Avenue and determination of issuance of Certificate of Public Convenience continued under advisement.

Unfinished Business:
There being no additional business brought before the Board, the meeting was adjourned at 10:38 a.m.

Gary West - President of the Board of
Public Works and Safety/Utility Board

Kari Myers - Clerk of the Board of
Public Works and Safety/Utility Board
 

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