REGULAR MEETING OF THE MISHAWAKA
BOARD OF PUBLIC WORKS AND SAFETY/UTILITY BOARD
October 23, 2012

 

The regular meeting of the Board of Public Works and Safety/Utility Board was called to order by President Gary West at 10:00 a.m. All members were present. Mr. Prince moved to dispense with the reading of the minutes of October 16, 2012, and accept them as circulated.

Bid Openings:
Bids were opened for the Eberhart-Petro Golf Course Pedestrian Bridge Decking and are summarized below:

BIDDER BASE BID
Ancon Construction, Elkhart, IN $340,909.20
JCI Bridge Group, LaPorte, IN $184,640.00
LaPorte Construction, LaPorte, IN $184,683.58
Northern Indiana Construction Co., Mishawaka, IN $132,279.00

Mr. West said these bids would be taken under advisement for review and consideration by the City’s consultant.
One bid was opened for one (1) Single Axle Dump Truck w/Plows for the Street Department and is summarized below.

BIDDER:  Selking International, South Bend, IN  
MODEL: 2013 International 7400 BASE BID $     152,779.83 
TRADE IN:     $     (6,500.00)
    TOTAL $     146,279.83 
DELIVERY: 180 days    
DISCOUNT: 22%    

Mr. West said this bid would be taken under advisement for review and consideration by the Street Department.

Mayor’s Comments:
Mayor Wood announced a staff meeting would follow today’s Board meeting.

Department Head Reports:
Fire Chief Dale Freeman announced that Shawn Houser and Patrick O’Leary had successfully completed the written Firefighters Aptitude Examination, the Physical Agility Test administered by the Mishawaka Firefighter Pension Board as well as the medical and psychological testing required for becoming a member of the Mishawaka Fire Department. He also recommended that they be approved for probationary employment effective October 23, 2012. Mr. Watson moved that Shawn Houser and Patrick O’Leary be approved for probationary employment effective October 23, 2012. Mr. Prince seconded; motion carried.

Mayor Wood swore in Shawn Houser and Patrick O’Leary as Probationary Firefighters for the Mishawaka Fire Department effective October 23, 2012.

Chief Freeman requested the Board’s approval to promote Brandon Kucharski from his current rank of First Class Firefighter to the rank of Master Firefighter effective March 31, 2012. Mr. Prince moved to approve as presented. Mr. Watson seconded; motion carried.
Chief Freeman requested the Board’s approval to promote Douglas Victor from his current rank of First Class Firefighter to the rank of Master Firefighter effective August 19, 2011. Mr. Watson moved to approve as presented. Mr. Prince seconded; motion carried.

Chief Freeman requested the Board’s approval to promote Probationary Firefighter Shane Bean to the rank of First Class Firefighter effective October 4, 2012. Mr. Prince moved to approve as presented. Mr. Watson seconded; motion carried.

Community Development Director requested the Board award the contract for demolition and removal of 422 E. Grove Street to Torok Excavating, the lowest most responsive and responsible quoter, in the amount of $8,323.00. Mr. Watson moved to approve as presented. Mr. Prince seconded; motion carried.

Street Commissioner Mike Watson requested the Board award the bid for one (1) light duty truck w/snow plow to Selking International, South Bend, for the base bid of $78,441.55 less trade-in of $3,500.00 for a total award of $74,941.55, and moved for its approval. Mr. Prince seconded; motion carried.

Mr. Watson requested the Board award the bid for one (1) three-wheel mechanical sweeper to Brown Equipment, Ft. Wayne, for the base bid of $169,500.00 less trade-in of $33,000.00 for a total award of $136,500.00, and moved for its approval. Mr. Prince seconded; motion carried.

Engineering Director Gary West requested the Board approve the 2013 Radio System Service Agreement with Motorola for a total amount of $658,854.84, and moved for its approval. Mr. Watson seconded; motion carried.

Mr. West presented Board Resolution 2012-06 approving the transfer of Main Street Underpass real estate remnants to the Mishawaka Redevelopment Commission, and moved for its approval. Mr. Prince seconded; motion carried.

Mr. West presented PSA Supplemental Agreement No. 1 from Lawson-Fisher Associates for engineering services on River Crossing No. 2 Biofilter Facility for sub-consultant fees for an increase of $15,700.00 for a new not-to-exceed amount of $83,842.00, and moved for its approval. Mr. Prince seconded; motion carried.

Mr. West presented PSA Supplemental Agreement No. 1 from Lawson-Fisher Associates for construction services on Biofilter Facility for an increase of $20,900.00 for a new not-to-exceed amount of $70,700.00, and moved for its approval. Mr. Watson seconded; motion carried.

Mr. West presented Change Order No. 2 from C & E Excavating for First Street Improvements for an increase of $276,830.75 for a new contract amount of $1,871,040.45, and moved for its approval. Mr. Prince seconded; motion carried.

City Attorney John Gourley said regarding Resolution 2012-06 if the Board had put the property up for sale, they would have no control over what would happen with the property. By transferring the propertie to the Redevelopment Commission, they have more control over the end use of the properties.

Approval of Claims:
There were no claims to approve.

Approval of SRF Pay Applications:
There were no applications to approve.

Public Hearing:
A public hearing for a Transient Merchants License for Brown’s Tree Farms was held for the purpose of selling Christmas trees at the K-Mart Plaza located at 420 W. McKinley Avenue from November 21 through December 21, 2012. No one from Brown’s Tree Farms was present, and no one spoke against the license. Mr. West closed the Public Hearing. Mr. Prince moved that the Board approve the Transient Merchants License for Brown’s Tree Farms for the sale of Christmas trees from November 21 through December 21, 2012 at 420 W. McKinley Avenue. Mr. Watson seconded; motion carried.

New Business:
Mr. West set a hearing date for Tuesday, October 30, 2012, at 10:00 a.m. for a Transient Merchants License for T.C. Tree Farms for the sale of Christmas Trees at 4917 Grape Road.

A request for Waiver of Noise Ordinance was received from the residents at 3910 South Hampton Drive for a Halloween Party on Saturday, October 27, 2012, with DJ in the garage from 8:00 p.m. to midnight. Mr. Prince moved to approve the request subject to normal conditions of approval for public safety and that the music end at 11:00 p.m. Mr. Watson seconded; motion carried.

Open Items:
A review of Taxicab Company License Application for American Cab, 702 E. Mishawaka Avenue and determination of issuance of Certificate of Public Convenience continued under advisement.

Notice of Recognition of Encroachment for carport at 4146 Cottage Avenue.

Unfinished Business:
There being no additional business brought before the Board, the meeting was adjourned at 10:42 a.m.

Gary West - President of the Board of
Public Works and Safety/Utility Board

Kari Myers - Clerk of the Board of
Public Works and Safety/Utility Board
 

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