REGULAR MEETING OF THE MISHAWAKA
BOARD OF PUBLIC WORKS AND SAFETY/UTILITY BOARD
December 11, 2012

 

The regular meeting of the Board of Public Works and Safety/Utility Board was called to order by President Gary West at 10:00 a.m. All members were present. Mr. Prince moved to dispense with the reading of the minutes of December 4, 2012, and accept them as circulated. Mr. Watson seconded; motion carried.

Bid Opening:
One bid was opened for a four wheel drive articulating, oscillating, multi-purpose tractor for the Street Department is and summarized below:

BIDDER:  Riggs Outdoor Power, Mishawaka, IN  
MODEL: 2012 Steiner 440 Unit Price $     32,954.00 
DELIVERY: 25 days    
DISCOUNT: 20%    

Mr. West said this bid would be forwarded to the Street Department for their review and consideration.

Mayor’s Comments:
Mayor Wood thanked everyone involved with Winter Fest. He said everyone had a great time; it was a nice crowd, and was well received.

Mayor Wood announced a staff meeting would follow today’s Board meeting.

Department Head Reports:
Mishawaka Utilities General Manager Jim Schrader presented Utility Board Resolution 2012-02 for approving the budget for the financial needs of the Mishawaka Utilities for the calendar year 2013 and requested the Board’s approval. Based on Mr. Schrader’s recommendation, Mr. Prince moved for the approval of Utility Board Resolution 2012-02. Mr. Watson seconded; motion carried.

Mr. Schrader presented Utility Board Resolution 2012-03 for approving and confirming the schedule of compensation for certain employees of the Mishawaka Utilities for 2013. Mr. Watson moved to approve Utility Board Resolution 2012-03 based on Mr. Schrader’s recommendation. Mr. Prince seconded; motion carried.

Mr. Schrader also presented Utility Board Resolution 2012-04 for approving and confirming the schedule of compensation for certain employees of the Mishawaka Utilities and the Sewer Maintenance Department for 2013 and requested the Board’s approval. Based on Mr. Schrader’s recommendation, Mr. Prince moved for the approval of Utility Board Resolution 2012-04. Mr. Watson seconded; motion carried.

Community Development Director Dave Thomas requested the Board award the contract for demolition and removal of 502 W. 6th Street and 407 S. West Street to Grade-Rite Excavating, the lowest most responsive and responsible quoter, for the amount of $27,720.00. Mr. Watson moved to approve as presented. Mr. Prince seconded; motion carried.

Mr. Thomas presented a Professional Service Agreement with ACM Engineering and Environmental Services for lead paint sampling and removal at Mishawaka Main Junior High Apartments, 402 LWW, for the not-to-exceed amount of $6,300.00. Mr. Prince moved to approve as presented. Mr. Watson seconded; motion carried.

Engineering Director Gary West presented Resolution 2012-14 Authorizing the use of Eminent Domain for the acquisition of property Laura Malling and David Mahank at the northwest corner of Harrison and Blackberry Roads as needed for the Twelfth Street Improvement Project (road right-of-way and storm drainage basin), and moved for its approval. Mr. Prince seconded; motion carried.

Mr. West presented Change Order No. 1 from Inland Waters Pollution Control for CIPP sewer rehabilitation at various locations for an increase of $58,609.10 for a new contract amount of $246,617.10, and moved for its approval. Mr. Watson seconded; motion carried.

Mr. West presented Change Order No. 1 Final from Rieth-Riley Construction Co. for Mishawaka Avenue Streetscape Project for an increase of $86,951.46 for a final contract amount of $473,108.45, and moved for its approval. Mr. Prince seconded; motion carried.

Mr. West presented a Joint Agreement with St. Joseph County and INDOT for Unofficial Detour Reimbursement, and moved for its approval. Mr. Watson seconded; motion carried.

Mr. West presented a Deed of Dedication for a corner cut of alley right-of-way from Heath O’Donnell at 1922 W. 6th Street, and moved for its approval. Mr. Prince seconded; motion carried.

Approval of Claims:
Mr. Watson moved to approve eighteen (18) Claim Dockets for Utilities and Civil City as submitted by City Controller Yvonne Milligan for a total amount of $3,625,762.60. Mr. Prince seconded; motion carried.

Approval of SRF Pay Applications:
Mr. Prince moved to approve SRF – Disbursement Request #71 from Lawson-Fisher Associates for engineering services for Juday Creek Lift Station Rehab in the amount of $1,539.00; and SRF – Disbursement #72 from Lawson-Fisher Associates for West Street Area Sewer Separation Study – Southern Area SRF in the amount of $39,752.00. Mr. Watson seconded; motion carried.

Public Hearing:
Mr. West opened the public hearing for a Transient Merchants License submitted by Action Sportswear to sell Notre Dame t-shirts, hats, flags, and other memorabilia at the following locations: 1002 W. McKinley, NEC Lincolnway and Byrkit, and 3602 N. Grape.

Michelle Waugh appeared on behalf of Action Sportswear. She said they would only be selling official licensed ND merchandise. They would be outdoors at the proposed locations in 10’ x 10’ kiosks.

Mr. West asked if they had permission to sell licensed merchandise. Ms. Waugh said they received their merchandise from Adiddas and Nike.

Mr. Prince asked how long they would be selling the merchandise. Ms. Waugh said probably thru January 17.

Mr. West closed the Public Hearing.

Mr. Watson moved to approve the Transient Merchants License for Action Sportswear to sell Notre Dame Memorabilia at three locations. Mr. Prince seconded; and asked Ms. Waugh to provide site plans where the kiosks would be set up on the properties. Motion carried.

New Business:
Mr. West said a request for renewal of Secondhand Store License has been received from Nunemaker’s Coin Shop, 2516 Lincolnway West, Mishawaka. Mr. Prince moved to approve the renewal as presented. Mr. Watson seconded; motion carried.

Mr. West presented a request for Notice of Recognition of Encroachment submitted by Corey Cressy for a 10” x 49” monument sign to be located in the island at Trinity Place and Fir Road, and moved for its approval. Mr. Prince seconded; motion carried.

Unfinished Business:
There being no additional business brought before the Board, the meeting was adjourned at 10:35 a.m.

Gary West - President of the Board of
Public Works and Safety/Utility Board

Kari Myers - Clerk of the Board of
Public Works and Safety/Utility Board
 

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