REGULAR MEETING OF THE MISHAWAKA

BOARD OF PUBLIC WORKS AND SAFETY/UTILITY BOARD

June 30, 2009

 

 

The regular meeting of the Board of Public Works and Safety/Utility Board was called to order by President Gary West at 10:04 a.m.  All members were present.  Mr. Prince moved to dispense with the reading of the minutes of June 23, 2009, and accept them as circulated.  Mr. Watson seconded; motion carried.

 

Bid Openings:

There were no bid openings.

 

Special Recognitions:

Police Chief Ken Witkowski presented “Lifesaving Awards” to Mishawaka Police Corporals Mike Dube and Steve Egendoerfer and Indiana State Trooper Matthew Makowski for their lifesaving efforts that took place on August 15, 2008 at the Candlewood Apartment Complex.  Chief Witkowski said these officers conducted themselves in the most proficient and skilled manner and acted without hesitation to save the lives of others with no regards for their own safety.  Because of their quick response to the situation they, no doubt, kept someone from becoming seriously injured or worse.

 

Mayor’s Comments:

Mayor Rea thanked everyone involved in making Summerfest a success, especially Mike Faulkner.  He said he had heard wonderful comments about the fireworks display and the Saturday night concert as well.

 

Mayor Rea also said a brief staff meeting would follow today’s Board meeting.

 

Department Head Reports:

City Clerk Debbie Ladyga-Block said due to City Hall offices being closed on July 3, the deadline for agenda items for Monday, July 6, Common Council meeting is noon on Wednesday, July 1.

 

Mishawaka Utilities Water Division Manager Bruno Trimboli presented a non-exclusive utility easement document with the Indiana Finance Authority for the State of Indiana.  The easement is located on the north side of the Indiana Toll Road and bounded on the west by Fir Road.  Mr. Prince moved to approve.  Mr. Watson seconded; motion carried.

 

City Controller Yvonne Milligan requested the Board approve the local government banking services agreement with Key Bank, effective 10/01/2009 to 09/30/2011 and designate the City Controller as signatory.  Mr. Watson moved to approve the local government banking services agreement with Key Bank and designate the City Controller as signatory.  Mr. Prince seconded; motion carried.

 

Director of Community Development Lory Timmer requested the Board’s approval to award the demolition and removal of the structure located at 1122 Lincolnway West to Indiana Earth, Inc. of Osceola, the lowest responsive and responsible quoter for the base amount of $19,060.00 and Alternate 2 (cost credit to allow owner to remove and retain pavers) -$5,200.00 for a not-to-exceed amount of $13,860.00.  Mr. Prince moved to award the demolition of 1122 Lincolnway West to Indiana Earth, Inc. for the not-to-exceed amount of $13,860.00.  Mr. Watson seconded; motion carried. 

 

Ms. Timmer also presented a Professional Services Agreement from Specialty Systems of South Bend, Inc. for asbestos abatement for the following properties associated with the North Main Street Improvements projects:

 

106 E. Lowell Ave.              $   645.00

1614 N. Main St.                 $2,460.00

1618 N. Main St.                 $1,895.00

1622 N. Main St.                $2,728.00

1712 N. Main St.                 $   675.00

1816 N. Main  St.                $1,330.00

2206 N. Main St.                $4,984.00

2123 N. Main St.                $3,175.00

 

Mr. West moved to approve the Professional Services Agreement from Specialty Systems of South Bend, Inc. for the lump sum amount of $17,892.00.  Mr. Watson seconded; motion carried.

 

Engineering Director Gary West indicated that the bids for the Holy Cross Parkway Lift Station Force Main Building – Phase IB had been reviewed and evaluated by Lawson-Fisher Associates, the City’s consultant, and it was their recommendation that this project be awarded to Bowen Engineering Corporation, the lowest responsive and responsible bidder for $1,105,000.00, and moved for the Board’s approval.  Mr. Prince seconded; motion carried.

 

Mr. West presented a three-year (01/01/2009 – 01/01/2011) Maintenance & Support Agreement with Motorola for computer aided dispatch system which includes our interface equipment, cruiser software, air mobile, and software and hardware associated with those components and moved for the Board’s approval.  Mr. Watson seconded; motion carried.

 

Mr. West requested the Board approve the sanitary sewer extension plans prepared by Abonmarche Consultants for Douglas Meadows PUD along the north side of Douglas Road across from WSBT, and moved for the Board’s approval.  Mr. Prince seconded; motion carried.

 

Mr. West presented Change Order No. 1 – Final from McIntyre Jones, Inc. for sidewalk replacement on Merrifield Avenue, Blair Hills Avenue, and Wood Lane.  The final change order is a decrease of $6,547.78 for a final contract amount of $124,652.22 and moved for the Board’s approval.  Mr. Watson seconded; motion carried.

 

Approval of Claims:

City Controller Yvonne Milligan requested payment approval of claims for Utilities and Civil City as listed below:

 

#900188                 $     3,923.56

#900189                 $  296,231.85

#900191                 $     2,400.00

#900192                 $  112,000.00

#900193                 $  233,301.54

#900194                 $  278,399.42

#900195                 $  155,807.26

#900196                 $2,572,795.39

#900197                 $      6,453.82

#900198                 $    12,202.21

#900200                 $    96,228.42

#900202                 $    87,791.91

#900203                 $  855,467.37

#900204                 $  130,264.71

#900205                 $        548.00

#900206                 $          79.27

 

NOTE ONLY:

#900187                 Park Docket

#900190                 Park Docket

#900199                 Park Docket

#900201                 Park Docket

 

Mr. Watson moved to approve the aforementioned claims.  Mr. Prince seconded; motion carried.

 

New Business:

A request was received to close Wenger Street from Mishawaka Avenue to Grove Street on July 4, 2009 from 4:00 p.m. to 11:00 p.m. for a neighborhood block party.  Mr. West moved to approve the request to close Wenger Street from Mishawaka Avenue to Grove Street July 4, 2009 from 4:00 p.m. to 10:00 p.m. for a neighborhood block party subject to the standard conditions regarding public safety and noise control.  Mr. Prince seconded; motion carried.

 

Old Business:

The request from the BK Club for a “Tailgate Party” on Sept. 12, 2009 11:00 a.m. – 7:00 p.m. was continued under advisement.

 

A request from St. Bavo’s Catholic Church for approval of an August (date to be determined) fundraising event was continued under advisement.

 

Public Comments:

Mr. West said City Hall and MU Offices and departments will be closed Friday, July 3, 2009, for the 4th of July holiday.  Trash pick up will not be affected.

 

Unfinished Business:

There being no additional business brought before the Board, the meeting was adjourned at 10:30 a.m.

 

Gary West – President of the Board of

Public Works and Safety/Utility Board

 

Kari Myers, Clerk of the Board of

Public Works and Safety/Utility Board