REGULAR MEETING OF THE MISHAWAKA
BOARD OF PUBLIC WORKS AND SAFETY/UTILITY BOARD
February 12, 2013

 

The regular meeting of the Board of Public Works and Safety/Utility Board was called to order by President Gary West at 10:00 a.m. All members were present. Mr. Prince moved to dispense with the reading of the minutes of February 5, 2013, and accept them as circulated. Mr. Watson seconded; motion carried.

Bid Opening:
Bids were opened for up to nine (9) Police squad cars and are summarized below:

VENDOR    
Arnell Chevrolet, Inc., Burns Harbor, IN    
Model:  2013 Chevrolet Impala Police Sedan BASE $20,243.00
TOTAL (Base X 9)   $182,187.00
TRADE IN (1) – 2004 Ford Taurus   -2,337.00
TRADE IN (2) – 2005 Chevrolet Impala   -2,937.00
TRADE IN (3) – 2005 Chevrolet Impala   -2,837.00
TRADE IN (4) – 2005 Chevrolet Impala   -2,937.00
TRADE IN (5) – 2007 Chevrolet Impala   -4,137.00
TRADE IN (6) – 2007 Chevrolet Impala   -4,137.00
BASE BID MINUTES TRADE INS   $162,865.00
ALTERNATE:  No bid    
Delivery:  75 to 100 days    
Discount:  10%    
   
Jordan Motors, Inc., Mishawaka, IN    
Model:  2013 Ford Police Interceptor w/FWD BASE $22,619.00
TOTAL (Base X 9)   $203,571.00
TRADE IN (1) – 2004 Ford Taurus   -3,000.00
TRADE IN (2) – 2005 Chevrolet Impala   -2,800.00
TRADE IN (3) – 2005 Chevrolet Impala   -2,800.00
TRADE IN (4) – 2005 Chevrolet Impala   -2,800.00
TRADE IN (5) – 2007 Chevrolet Impala   -3,100.00
TRADE IN (6) – 2007 Chevrolet Impala   -3,100.00
BASE BID MINUTES TRADE INS   $185,971.00
ALTERNATE:      
Model:  2013 Ford Police Interceptor w/AWD   $23,619.00
TOTAL (BASE x 8)   $188,952.00
Delivery:  80 to 100 days    
Discount:  25%    
   
Gates Automotive Group, Mishawaka, IN    
Model:  2013 Chevrolet Impala Police Cars BASE $20,020.66
TOTAL (BASE X 9)   $180,185.94
TRADE IN (1) – 2004 Ford Taurus   -2,500.00
TRADE IN (2) – 2005 Chevrolet Impala   -2,400.00
TRADE IN (3) – 2005 Chevrolet Impala   -2,400.00
TRADE IN (4) – 2005 Chevrolet Impala   -2,400.00
TRADE IN (5) – 2007 Chevrolet Impala   -4,000.00
TRADE IN (6) – 2007 Chevrolet Impala   -4,000.00
BASE BID MINUTES TRADE INS   $162,485.94
ALTERNATE:  No bid    
Delivery:  90-150 days    
Discount:  25%    
   
Kelley Chevrolet, LLC, Ft. Wayne, IN    
Model:  2013 Chevrolet Impala 9CI Police BASE $20,175.00
TOTAL (BASE X 9)   $181,575.00
TRADE IN (1) – 2004 Ford Taurus   -2,000.00
TRADE IN (2) – 2005 Chevrolet Impala   -2,300.00
TRADE IN (3) – 2005 Chevrolet Impala   -2,300.00
TRADE IN (4) – 2005 Chevrolet Impala   -2,400.00
TRADE IN (5) – 2007 Chevrolet Impala   -3,800.00
TRADE IN (6) – 2007 Chevrolet Impala   -3,800.00
BASE BID MINUTES TRADE INS   $164,975.00
ALTERNATE:  No bid    
Delivery:  90 days    
Discount:  25%    

Mr. West indicated these bids would be taken under advisement for review by the Police Department.

Bids were opened for Riverwalk Improvements and Extension and are summarized below:

BIDDER BASE BID ALTERNATE #1 ALTERNATE #2
JCI Bridge Group, LaPorte, IN $1,355,030.42 $170,000.00 $119,000.00
Ziolkowski Construction, South Bend $1,150,272.00 $119,920.00 $235,600.00
Rieth-Riley Const., South Bend $1,331,207.90 $127,500.00 $115,000.00
Northern Indiana Construction Co., Mishawaka $1,333,000.00 $80,325.00 $109,000.00
Selge Construction Co., Niles, MI $1,105,544.12 $118,575.00 $109,000.00

Mr. West indicated these bids would be taken under advisement for review by the City’s Consultant.

Bids were opened for one (1) 4-wheel drive loader backhoe with asphalt/concrete breaker attachment for the Sewer Maintenance Department and are summarized below:

VENDOR    
RPM Machinery, South Bend    
MODEL:  2013 Case 580SN Loader/Backhoe BASE $87,485.00
TRADE IN - 1993 John Deere   (11,000.00)
TOTAL (base minus trade in)   $76,485.00
Delivery:  90 days    
Discount 0%    
     
MacAllister Machinery, Indianapolis, IN    
MODEL:  2012 Caterpillar 430F BASE $96,467.00
TRADE IN – 1993 John Deere   (10,000.00)
TOTAL (base minus trade in)   $86,467.00
Delivery:  60 days    
Discount:  0%    

Mr. West indicated these bids would be taken under advisement for review by the Sewer Maintenance Department.

Mayor’s Comments:
Mayor Wood commended the Fire Department for doing an outstanding job containing the fire at the RMG Foundry building this weekend. He also thanked the Police Department for keeping onlookers out of the way and surrounding townships for providing support.

Mayor Wood announced a staff meeting would follow today’s Board meeting.

Department Head Reports:
Mishawaka Utilities General Manager Jim Schrader requested the Board approve a Declaration of Support of Proposed Adjustment of Water Rates and Charges, which will be forwarded to the Common Council upon approval. Mr. Watson moved to approve. Mr. Prince seconded and requested a copy of H. J. Umbaugh & Associates June 14, 2012 rate study be attached for reference; motion carried.

Human Resource Director Bonnie Bonham requested the Board approve a one year Memorandum of Understanding with St. Joseph Regional Medical Center Inc’s Occupational Health Network to provide certain services to City employees, and designate Human Resource Director as signatory. Mrs. Bonham indicated there were no changes to the program. Mr. Prince moved to approve as presented. Mr. Watson seconded; motion carried.

City Planner Ken Prince presented Professional Service Agreement Supplement No. 3 from Lawson-Fisher Associates for additional topographic survey and mapping of Central Park for an increase of $6,500.00 for a new not-to-exceed amount of $35,950.00, and moved for its approval. Mr. Watson seconded; motion carried.

Engineering Director Gary West presented Change Order No. 2 from C & E Excavating for Hospice Site Infrastructure for an increase of $1,584.22 for a new contract amount of $1,527,202.50, and moved for its approval. Mr. Prince seconded; motion carried.

Mr. West requested the Board approve the three-year Maintenance Bond from Thieneman Construction, Inc. for the Biofilter Facility at River Crossing No. 2 and moved for its approval. Mr. Watson seconded; motion carried.

Approval of Claims:
There were no claims to approve.

Approval of SRF Pay Applications:
There were no applications to approve.

New Business:
A request submitted by ASAP Towing Services for Towing Services Contract was referred to the Legal Department and taken under advisement.

Old Business:
Mr. West moved to approve the route for the Fallen Heroes Ride to be held May 19, 2013. Mr. West seconded; motion carried.

A request for Notice of Recognition of Encroachment submitted by Bethel College for installation of a directional sign on Lowell Avenue continued under advisement.

Administrative approval of Second Hand Store License Renewal received from Julie’s Used Appliances, 2302 Lincolnway West, continued under advisement due to previous building and zoning deficiencies identified on the property.

Unfinished Business:
There being no additional business brought before the Board, the meeting was adjourned at 10:42 a.m.

Gary West - President of the Board of
Public Works and Safety/Utility Board

Kari Myers - Clerk of the Board of
Public Works and Safety/Utility Board
 

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