REGULAR MEETING OF THE MISHAWAKA

BOARD OF PUBLIC WORKS AND SAFETY/UTILITY BOARD

May 12, 2009

 

 

The regular meeting of the Board of Public Works and Safety/Utility Board was called to order by President Gary West at 10:03 a.m.  All members were present.  Mr. Prince moved to dispense with the reading of the minutes of May 5, 2009, and accept them as circulated.  Mr. Watson seconded; motion carried.

 

Recognition:

Police Chief Ken Witkowski announced that the recipient for the Officer of the First Quarter of 2009 is Detective Sergeant Kevin Will.  Chief Witkowski said Sgt. Will, who is assigned to the Afternoon Shift of the Investigative Division, is a self-motivated and tenacious investigator who never leaves a stone unturned in his follow-ups.  His excellent investigative skills are significant when it comes to prosecution. 

 

Bid Openings:

Bids were opened for Holy Cross Parkway Lift Station Force Main – Phase IID.  Mr. West said the engineer’s estimate for the base bid is $2,033,060.00, alternate $413,460.00, for a total base bid with alternate $2,446.520.00.

 

 

CONTRACTOR

 

BASE BID

 

ALTERNATE

 

BASE W/ALT.

 

HRP Construction, Inc.

$1,694,725.00

$290,657.00

$1,985,382.00

Selge Construction

$1,609,949.75

$365,033.00

$1,974.982.75

 

Mr. West indicated that these quotes would be taken under advisement for review and recommendation by the City’s consultant and Engineering Department.

 

Mayor Comments:

Mayor Rea was not available to today’s Board meeting.  Mr. West said a brief staff meeting will follow today’s meeting.

 

Department Head Reports:

Building Commissioner Brock Hundt presented the Building Department statistics for the month of April, 2009.  Mr. Hundt said some of the permits that were issued last month were for Riverview 500 alteration, Liberty Mutual, Family Video, and Little Caesars alterations.

 

Park Superintendent Mike Faulkner requested the Board’s approval of the following Summerfest 2009 traffic restrictions:

 

  1. Mishawaka Avenue Street and bridge closure; 4:00 p.m. Thursday, June 25th thru midnight Sunday, June 28th.  Mr. Watson moved to approve the Mishawaka Avenue street and bridge closure.  Mr. Prince seconded; motion carried.
  2. Closure of Studebaker, Prospect, Linden, Homewood Saturday, June 27th at 8:00 a.m. for Summerfest 5K Run/Walk.  Mr. Prince moved to approve the closures as presented.  Mr. Watson seconded; motion carried.
  3. Request for the following:  Indiana Avenue between Lincolnway East and Mishawaka to be one-way north from Thursday, June 25th thru Sunday, June 28th; Indiana Avenue north of Mishawaka Avenue to Prospect be closed from Thursday, June 25th from 5:00 p.m. to 7:30 for the Kids Triathlon and remain restricted until Sunday, June 28th with access only to those with parking passes and Transpo Trolley; and Edgewater Drive to be closed from Cedar Street to Mishawaka Avenue Thursday, June 25th from 5:00 p.m. to 7:30 p.m. for the Kids Triathlon.  In addition, all vendor parking including food, craft, games, and Grand Prix will be required to park in the Mishawaka High School parking lot.  Mr. Prince moved to approve the above as presented.  Mr. Watson seconded; motion carried.

 

Mr. Faulkner also submitted a request to remove two trees and stumps in the right-of-way at 819 W. Lawrence Street.  The trees have been analyzed and recommended for approval by the Park Department landscaper.  Mr. Watson moved for the Board’s approval to remove two trees and stumps at 819 W. Lawrence Street.  Mr. Prince seconded; motion carried.

 

Community Development Director Lory Timmer requested the Board’s approval to award the contract for demolition and removal of the structure located at 619 E. Third Street to Torok Excavating, Inc. of South Bend, the lowest responsive and responsible quoter for the base amount of $6,480.00, Alternate 1 (drive removal and curb installation) of $1,680.00, and Alternate 2 (grading and seeding) of $900.00 for a total not-to-exceed amount of $9,060.00.  Mr. Prince moved to award the demolition of 619 E. Third Street for the not-to-exceed amount of $9,060.00 to Torok Excavating, Inc. of South Bend.  Mr. Watson seconded; motion carried.

 

Mrs. Timmer also requested the Board’s approval of a professional service agreement with Specialty Systems of South Bend, Inc. for removal of accessible asbestos at 619 E. Third Street for the not-to-exceed amount of $1,450.00.  Mr. Prince moved to approve the professional service agreement with Specialty Systems of South Bend, Inc. for the not-to-exceed amount of $1,450.00.  Mr. Watson seconded; motion carried.

 

City Planner Ken Prince presented Amendment No. 2 with Lehman & Lehman for Mishawaka Avenue Streetscape, Phase One, for an increase of $3,550.00, making the new not-to-exceed amount of this contract $72,350.00 and moved for the Board’s approval.  Mr. Watson seconded; motion carried.

 

Engineering Director Gary West said a public hearing will be scheduled for Wednesday, May 20, 2009, at 4:00 p.m. in the Council Chambers on the Train Whistle Quiet Zone Implementation to formally present our plans of compliance and moved to schedule the aforementioned public hearing.  Mr. Watson seconded; motion carried.

 

Mr. West moved the Board to approve plans and authorize the receipt of bids for Front Street trunk sewer extension and tail works structure to be opened Tuesday, June 2, 2009.  Mr. Prince seconded; motion carried.

 

Approval of Claims:

There were no claims.

 

New Business:

Mr. West said a request for a Secondhand Store License has been received from McKinley Flea Market at 1101 E. McKinley Avenue.  A public hearing will be scheduled. 

 

Mr. West said the request for a Secondhand Store License from McKinley Pawn, also at 1101 E. McKinley Avenue, will need to be submitted on the appropriate application for a pawn shop per the Legal Department.  The applicant will be notified.

 

Old Business:

A request for a Peddler’s License from Champion Enterprises, Inc., dba Kirby Co. and J Squared will be taken under advisement. 

 

Public Comments:

There were no public comments.

 

Unfinished Business:

There being no additional business brought before the Board, the meeting was adjourned at 10:30 a.m.

 

Gary West – President of the Board of

Public Works and Safety/Utility Board

 

Kari Myers, Clerk of the Board of

Public Works and Safety/Utility Board