REGULAR MEETING OF THE MISHAWAKA

BOARD OF PUBLIC WORKS AND SAFETY/UTILITY BOARD

April 7, 2009

 

 

The regular meeting of the Board of Public Works and Safety/Utility Board was called to order by President Gary West at 10:05 a.m.  All members were present.  Mr. Prince moved to dispense with the reading of the minutes of March 31, 2009, and accept them as circulated.  Mr. Watson seconded; motion carried.

 

Bid Openings:

There were no bid openings.

 

Mayor’s Comments:

Mayor Rea advised that a brief staff meeting would follow today’s Board meeting.

 

Department Head Reports:

Staff Attorney Cory Hamel said he has reviewed the Permit Application for a Sexually Oriented Business for the Pleasureland Museum located at 114 W. Mishawaka Avenue as well as employee licenses for Antonio Macri, Shelia Williams, Marjorie L. Davidson, and Carrie L. Hansen.  These applications have also been reviewed by the Mishawaka Police Department.  Mr. Hamel said it is his opinion this business is in compliance with the Ordinance.  Mr. Watson moved for the approval of this permit application and the employee licenses as reviewed by Mr. Hamel and the Mishawaka Police Department.  Mr. Prince seconded; motion carried.

 

Mr. Hamel also presented a Revenue Sharing Agreement with Holt, Sheets & Associates for the distribution of crash reports via an online crash report repository on the internet.  Mr. Hamel said the reports are currently available at the Police Department and the cost is $5.  The cash reports will be available online via an agreement with Holt, Sheets & Associates and the reports will be available for $12 with $8 being sent to the City of Mishawaka.  Mr. Prince moved to approve the Revenue Sharing Agreement with Holt, Sheets & Associates for the sale of vehicle crash reports via the internet.  Mr. Watson seconded; motion carried.

 

Fire Chief Dale Freeman requested the Board’s approval to promote Eric Norris from the rank of Master Firefighter to the rank of Driver/Operator effective April 7, 2009.  Based on Fire Chief Freeman’s recommendation, Mr. Watson moved to promote Eric Norris to Driver/Operator effective April 7, 2009.  Mr. Prince seconded; motion carried.

 

Building Commissioner Brock Hundt presented the Building Department statistics for the month of March, 2009.  Mr. Hundt said actual building permits are up six from this time last year, but the majority of those are remodels.  Commercial permits are down.

 

Director of Community Development Lory Timmer presented Change Order #1 with Indiana Earth, Inc. for extra services for demolition work at the former Jefferson Mobile Home Park located at 716 W. Jefferson Blvd.  The extra work involves retiring two sewer vaults, filling with flowable fill, and grading the sites.  The cost of the extra work is $1,610.00 and increases the contract from $37,940.00 to a total not-to-exceed amount of $39,550.00.  Mr. Prince moved to approve Change Order #1 with Indiana Earth, Inc. for an additional $1,610.00 for a new contract not-to-exceed amount of $39,550.00.  Mr. Watson seconded; motion carried.

 

City Planner Ken Prince presented a Letter of Authority to Energy Systems Group to authorize them to perform assessment of Energy Conservation Measures within Municipal and Utility Facilities and moved the Board to approve same.  Mr. Watson seconded; motion carried.

 

Street Commissioner Mike Watson on behalf of Park Superintendent Mike Faulkner submitted a request to remove one tree and stump at 510 Burdette Street, and tree trimming at 423 Miami Club Drive.  The trees have been analyzed and recommended for removal and trimming by the Park Department landscaper.  Mr. Watson moved to remove one tree and stump at 510 Burdette Street and tree trimming at 423 Miami Club.  Mr. Prince seconded; motion carried.

 

Engineering Director Gary West presented a Memorandum of Understanding with MACOG for collection of traffic count data from July 1, 2009 – June 30, 2010 for a lump sum amount of $2,000.00 and moved the Board to approve.  Mr. Prince seconded; motion carried.

 

Approval of Claims:

City Controller Yvonne Milligan requested payment approval for seven batches of claims for Utilities and Civil City as listed below:

 

#900098                 $     16,438.91

#900106                 $1,303,432.50

#900107                 $      3,966.08

#900108                 $  323,035.83

#900109                 $  548,862.55

#900110                 $1,948,106.61

#900112                 $1,361,377.32

 

Mr. Watson moved to approve the aforementioned seven batches of claims.  Mr. Prince seconded; motion carried.

 

New Business:

Mr. West said a request for disabled parking has been received from the resident at 314 S. West Street and has been reviewed by the Mishawaka Police Department’s Traffic Bureau.  Upon their review, the Police Department recommends that this application be approved.  Mr. West moved to approve the disabled parking request for 314 S. West Street.  Mr. Watson seconded; motion carried.

 

A secondhand store license for “Angels Attic” located at 713 North Main Street was scheduled for a public hearing at 10:00 a.m. on Tuesday, April 14, 2009.

 

Public Comments:

There were no public comments.

 

Unfinished Business:

There being no additional business brought before the Board, the meeting was adjourned at 10:22 a.m.

 

 

Gary West – President of the Board of

Public Works and Safety/Utility Board

 

Kari Myers, Clerk of the Board of

Public Works and Safety/Utility Board