REGULAR MEETING OF THE MISHAWAKA

BOARD OF PUBLIC WORKS AND SAFETY/UTILITY BOARD

March 31, 2009

 

 

The regular meeting of the Board of Public Works and Safety/Utility Board was called to order by President Gary West at 10:01 a.m.  All members were present.  Mr. Prince moved to dispense with the reading of the minutes of March 24, 2009, and accept them as circulated.  Mr. Watson seconded; motion carried.

 

Mayor’s Comments:

Mayor Rea deferred to Fire Chief Dale Freeman.

 

Fire Chief Freeman announced that Nicholas L. Casper had successfully completed the written Firefighters Aptitude Examination, the Physical Agility Test administered by the Mishawaka Firefighter Pension Board as well as the medical and psychological testing required for becoming a member of the Mishawaka Fire Department.  He also recommended that Mr. Casper be approved for probationary employment effective March 31, 2009.  Mr. Watson moved that Nicholas L. Casper be approved for probationary employment effective March 31, 2009.  Mr. Prince seconded; motion carried.

 

Mayor Rea swore in Nicholas L. Casper as a Probationary Firefighter for the Mishawaka Fire Department effective March 31, 2009.

 

Chief Freeman announced that Brandon J. Kucharski had successfully completed the written Firefighters Aptitude Examination, The Physical Agility Test administered by the Mishawaka Firefighter Pension Board as well as the medical and psychological testing required for becoming a member of the Mishawaka Fire Department.  He also recommended that Mr. Kucharski be approved for probationary employment effective March 31, 2009.  Mr. Watson moved that Brandon J. Kucharski be approved for probationary employment effective March 31, 2009.  Mr. Prince seconded; motion carried.

 

Mayor Rea swore in Brandon J. Kucharski as a Probationary Firefighter for the Mishawaka Fire Department effective March 31, 2009.

 

Mayor Rea also recognized Mishawaka Utilities Electric Employees Dave Cochran and Chuck Bailey for achievements during APPA Competition in Austin, TX where they competed with linemen from across the United States. 

 

Bid Openings:

Bids were opened for up to sixteen (16) new patrol cars.

 

 

Pine Chevrolet

Eriks Chevrolet

Jordan Ford

Gates Chevrolet

 

2009 Impala

2009 Impala

2009 Crown Vic

2009 Impala

Base Bid

$19,560.00

$20,215.00

$21,870.00

$19,970.00

Total (16)

$312,960.00

$323,440.00

$349,920.00

$319,520.00

Delivery

*70-80 days

90 days

90 days

90-150 days

Part Discount

10%

10%

20%

25%

Trade (1)

$1,500.00

$1,500.00

$1,500.00

$1,800.00

Trade (2)

$1,500.00

$1,800.00

$1,500.00

$1,800.00

Trade (3)

$1,000.00

$1,000.00

$  900.00

$1,800.00

Trade (4)

$1,000.00

$1,000.00

$1,000.00

$1,800.00

Trade (5)

$1,500.00

$1,800.00

$1,650.00

$1,800.00

Trade (6)

$1,500.00

$1,800.00

$1,500.00

$1,800.00

Trade (7)

$1,500.00

$1,800.00

$1,700.00

$1,800.00

Trade (8)

$2,000.00

$2,000.00

$2,200.00

$1,800.00

Trade (9)

$2,000.00

$2,000.00

$1,900.00

$1,800.00

Trade (10)

$2,000.00

$2,000.00

$2,000.00

$1,800.00

Trade (11)

$2,000.00

$2,000.00

$1,700.00

$1,800.00

Trade (12)

$2,000.00

$2,000.00

$2,000.00

$1,800.00

Trade (13)

$2,000.00

$2,000.00

$2,200.00

$1,800.00

Trade (14)

$2,000.00

$2,000.00

$2,000.00

$1,800.00

Trade (15)

$1,500.00

$1,500.00

$1,500.00

$1,800.00

Trade (16)

$1,500.00

$1,500.00

$1,300.00

$1,800.00

Trade (17)

$1,500.00

$1,500.00

$1,300.00

$1,800.00

Trade (18)

$1,500.00

$1,500.00

$1,700.00

$1,800.00

Trade (19)

$1,500.00

$1,500.00

$1,700.00

$1,800.00

Trade (20)

$1,500.00

$1,500.00

$1,400.00

$1,800.00

Trade Total

$32,500.00

$33,700.00

$32,650.00

$36,000.00

Total minus trades

 

$280,460.00

 

$289,740.00

 

$317,270.00

 

$283,520.00

 

*Pine Chevrolet advises orders must be placed by April 3, 2009 as manufacturer is phasing out 2009 model. 

 

The bids will be taken under advisement by the Police Department.  The meeting will be continued to 4:00 this afternoon to advise results of deliberations.

 

Department Head Reports: 

Mishawaka Utilities General Manager Jim Schrader submitted a request to declare a Toro Snow blower and Lawnboy Lawnmower as surplus and transfer to the Parks Department for parts.  Mr. Prince moved to declare the items as surplus and transfer to the Parks Department.  Mr. Watson seconded; motion carried.

 

Fire Chief Dale Freeman said on October 7, 2008 the Board opened bids for a 2009 Ambulance for the Fire Department.  Following a pre-construction conference with the winning bidder, Crossroads Ambulance Sales and Service, several additions were needed.  The total for the additions were $3,300.00 bringing the new contract price minus trade-in to $147,215.00.  Mr. Watson moved to approve the change order to Crossroads Ambulance Sales and Service for an additional $3,300.00 for a new contract amount of $147,215.00.  Mr. Prince seconded; motion carried.

 

Park Superintendent Mike Faulkner requested the Board’s approval to approve a Professional Services Agreement from Lawson-Fisher Associates for a drainage study at Eberhart Golf Course for 2009 for an amount not-to-exceed $12,325.00.  Mr. Prince moved to approve a Professional Services Agreement from Lawson-Fisher Associates for an amount not-to-exceed $12,325.00.  Mr. Watson seconded; motion carried.

 

City Controller Yvonne Milligan said Allied Benefits has been selected to administer health and COBRA benefits from April 1, 2009 through March 31, 2010 and requests that she be designated as signatory for plan administration.  Mr. Watson moved to select Allied Benefits to administer health and COBRA benefits from April 1, 2009 through March 31, 2010 and appoint the City Controller as signatory.  Mr. Prince seconded; motion carried.

 

City Engineer Gary West said a public hearing to present proposed projects to be funded with Wastewater State Revolving Loan Funds will be held on Monday, April 13, 2009 at 4:00 p.m. in Council Chambers.  Representatives from DLZ Indiana, Lawson-Fisher Associates, and Christopher B. Burke Engineering will make presentations on the elements of design.  Mr. West moved to set the hearing for Monday, April 13, 2009 at 4:00 p.m. in Council Chambers.  Mr. Prince seconded; motion carried.

 

Mr. West presented a Memorandum of Understanding with St. Joseph County Soil and Water Conservation District, St. Joseph County, City of South Bend, and City of Mishawaka outlining a partnering agreement for MS4 Public Education, Outreach, and Public Participation and Involvement and moved for the Board’s approval.  Mr. Watson seconded; motion carried.

 

Mr. West presented Change Order No. 4 from Rieth-Riley Construction Co., Inc. for the Main Street Underpass Project, Phase II, which increases the project by $153,206.51.  Mr. West moved to approve Change Order No. 4 from Rieth-Riley Construction Co., Inc. making the new not-to-exceed amount of the contract $13,812,826.57.  Mr. Watson seconded; motion carried.

 

New Business:

A request from Prevent Child Abuse St. Joseph County for the inaugural “Spring Sprint” 5K run/walk event to be held on the Riverwalk in Beutter Park on April 25, 2009.  The run will begin at 9:00 a.m. in Beutter Park and finish in Beutter Park.  Mr. Faulkner has been working with the group to finalize the route.  Front Street from Main Street to Center Street will be closed until all runners have completed the course which should be no later than 9:30 a.m.  Mr. Prince asked Mr. Faulkner to contact Ironworks to advise them of the run.  Mr. Prince moved to approve the Prevent Child Abuse St. Joseph County “Spring Sprint” 5K run/walk and closing of Front Street from Main Street to Center Street from 8:00 a.m. – 10:00 a.m. on April 25, 2009.  Mr. Watson seconded; motion carried.

 

Old Business:

A request for an Exception to the Noise Control Ordinance was received from Summer Song, Inc. to operate two trucks in Mishawaka for the remainder of the ice cream season or until about October 20, 2009.  Mr. Prince moved to approve Board Resolution 2009-01 for the hours of 10:00 a.m. to 9:00 p.m. and other conditions as specified in the Resolution.  Mr. Watson seconded; motion carried.

 

Public Comments:

There were no public comments.

 

Open Items:

Police Chief Ken Witkowski said he doesn’t have anything written yet, but it’s a go.  The organizers are trying to nail down the Sunburst Marathon route; where the runners come across Logan.  Mr. West asked if they had provided a Certificate of Insurance.  Chief Witkowski said he didn’t have it.  Mr. Prince moved to approve the Sunburst Marathon to be held on Saturday, June 6, 2009, subject to the conditions presented.  Mr. Watson seconded; motion carried.

 

The request for a Sexually Oriented Business License Renewal for Pleasureland remains under advisement by the Legal Department.

 

Unfinished Business:

There being no additional business brought before the Board, Mr. Prince moved to recess until 4:00 p.m.  Mr. Watson seconded; motion carried.

 

President Gary West reconvened the Board of Public Works and Safety at 4:10 p.m.

 

Police Chief Ken Witkowski requested the Board’s approval to award the contract for the purchase of five (5) new patrol cars, with the trade in of five vehicles (units #3, #4, #6, #17, #20), to Gates Chevrolet, Inc., the most responsive and most responsible bidder for the following line items:

 

2009 Chevrolet Impalas:      Unit Price:      $19,970.00 x 5 vehicles                 $99,850.00

                                      Less Trade-Ins:

                                      1999 Ford Crown Victoria, 2FAFP71W3XX163633   $  1,800.00

                                      1999 Ford Crown Victoria, 2FAFP71WXXX163631   $  1,800.00

                                      2001 Chevrolet Impala, 2G1WF55KX19320944      $  1,800.00

                                      2000 Chevrolet Impala, 2G1WF55K9Y9298557      $  1,800.00

                                      2000 Chevrolet Impala, 2G1WF55K7Y9297908      $  1,800.00

 

                                      Total with Trade-Ins:                                             $90,850.00

 

Mr. Prince moved to award the contract to Gates Chevrolet, Inc. for the purchase of five (5) 2009 Chevrolet Impala patrol cars for $99,850.00, less trade in of five (5) vehicles listed above for a total not-to-exceed amount of $90,850.00.  Mr. Watson seconded; motion carried.

 

Unfinished Business:

There being no additional business brought before the Board, the meeting was adjourned at 4:15 p.m.

 

Gary West – President of the Board of

Public Works and Safety/Utility Board

 

Kari Myers, Clerk of the Board of

Public Works and Safety/Utility Board

 

 



RESOLUTION NO. 2009-01____

 

A RESOLUTION OF

THE BOARD OF PUBLIC WORKS AND SAFETY OF THE

CITY OF MISHAWAKA, INDIANA

GRANTING AN EXCEPTION TO THE NOISE CONTROL ORDINANCE

 

            WHEREAS, Section 30-109 of the Municipal Code of the City of Mishawaka, Indiana, otherwise known as the Noise Control Ordinance, authorizes the Board of Public Works and Safety to issue special exceptions to its provisions and define procedures to be followed, and

 

WHEREAS, the current Ordinance by its provisions prohibits all commercial entities from playing amplified music on city streets, and

 

WHEREAS, certain ice-cream vendors have requested an exception to the provisions in the Noise Control Ordinance;

 

NOW THEREFORE BE IT RESOLVED THAT:

 

Section 1.        Between the hours of 10:00 AM and 9:00 PM, a clearly-marked food vending vehicle, equipped with signal or warning lamps and a signal arm cautioning passers-by, may utilize one (1) loudspeaker or other noise-making device while in motion along city streets. The device must not be capable of emitting sound at a level higher than one hundred (100) decibels, measured at any distance from the device. Such maximum volume must be proven by the vendor requesting such an exception. When the vehicle is stopped in a residential neighborhood, the sound-emitting device must be turned off until the vehicle is in motion again. No noise-making device may be used within 1000 feet of any school during a time when school is in session or a city function when food vendors have contracted to sell food, dates and times to be provided. This permit shall be carried in each vehicle at all times while operating within the city limits of Mishawaka. 

 

Section 2.        The special exception permit will expire on December 31 of each year.

 

APPROVED AND ADOPTED on March 31, 2009.

 

            BOARD OF PUBLIC WORKS AND SAFETY, Mishawaka, Indiana

 

            _________________________________

Gary E. West, President

 

__________________________________

Ronald E. Watson, Vice President

 

__________________________________

Kenneth B. Prince, Member

 

ATTEST:        

____________________________________

Kari Myers, Clerk of the Board