REGULAR MEETING OF THE MISHAWAKA
BOARD OF PUBLIC WORKS AND SAFETY/UTILITY BOARD
March 5, 2013

The regular meeting of the Board of Public Works and Safety/Utility Board was called to order by President Gary West at 10:00 a.m. All members were present. Mr. Prince moved to dispense with the reading of the minutes of February 26, 2013, and accept them as circulated. Mr. Watson seconded; motion carried.

Bid Openings:
Bids were opened for Wilson Boulevard Area Combined Sewer Outfall Consolidation Project and are summarized below:

BIDDER BASE BID ALT #1
C & E Excavating, Elkhart, IN $2,547,079.42 $283,660.20
HRP Construction, South Bend, IN $2,473,300.00 $219,700.00
Rieth-Riley Construction, South Bend, IN $2,767.096.00 $178,100.23
Selge Construction, Niles, MI $2,529,271.65 $224,636.80
Walsh & Kelly, South Bend, IN $2,571,281.79 $186,008.00
Woodruff & Sons, Michigan City, IN $2,548,818.00 $250,786.00
Niblock Excavating, Bristol, IN $2,755,107.50 $246,375.40

Mr. West said the Engineer’s estimate for the project was $2,913,455.00 and $283,824.00 for Alternate #1. He said the bids would be taken under consideration and advisement by the City’s consultant.

Mayor’s Comments:
Mayor Wood announced a brief staff meeting would follow today’s Board meeting.

Department Head Reports:
Police Chief Ken Witkowski requested the Board authorize the receipt of bids for one (1) 2013 four door all wheel drive Police patrol vehicle to be opened March 26, 2013. Mr. Watson moved to approve as presented. Mr. Prince seconded; motion carried.

Building Commissioner Brock Hundt presented the Building Department statistics for the month of February, 2013. He said 246 permits have been issued so far this year vs. 242 at this time. He said even though more permits have been issued, estimated costs are $2.9 million less than last year.

Community Development Director Dave Thomas requested the Board authorize the receipt of quotes for the demolition and removal of 523 N. Cedar Street to be opened March 19, 2013. Mr. Prince moved to approve as presented. Mr. Watson seconded; motion carried.

Engineering Director Gary West presented Supplement No. 1 with INDOT for Traffic Signals for Union Street from Front Street to Dragoon Trail for an increase to 80% Federal Funds for maximum Federal Funds of $1,900,000.00, and moved for its approval. Mr. Prince seconded; motion carried.

Mr. West presented Professional Service Agreement Supplement No. 1 from DLZ for Douglas Road As-Built Drawings for an increase of $18,500.00 for a not-to-exceed amount of $53,400.00, and moved for its approval. Mr. Watson seconded; motion carried.

Mr. West presented a Professional Service Agreement with Danch, Harner & Associates for land platting services for Main Street remnant properties, Broadway to McKinley, for the not-to-exceed amount of $29,900.00, and moved for its approval. Mr. Prince seconded; motion carried.

Mr. West requested the Board accept a 15’ wide storm sewer easement along the east side of Lot 7 Byerley’s Subdivision, common known as 2228 Lincolnway West from Karen Gorbitz, and moved for its approval. Mr. Watson seconded; motion carried.

Mr. West presented a Deed of Dedication for right-of-way to build a connector road between Fir and Capital Avenue from Memorial Health Systems and moved for its approval. Mr. Watson seconded; motion carried.

Mr. West presented a Deed of Dedication for right-of-way to build a connector road between Fir and Capital Avenue from Golata Family and moved for its approval. Mr. Prince seconded; motion carried.

Approval of Claims:
Mr. Prince moved to approve thirteen (13) Claim Dockets for Utilities and Civil City as submitted by City Controller Yvonne Milligan for a total amount of $8,319,643.52. Mr. Watson seconded; motion carried.

Approval of SRF Pay Applications:
There were no applications to approve.

New Business:
A request from ABATE of Indiana for a motorcycle ride, Sunday, September 1, 2013, was taken under advisement.

A request from Memorial Hospital for Sunburst Marathon to be held on Saturday, June 1, 2013, was taken under advisement.

A request from Villa Macri at Toscana Park for Waiver of Noise Ordinance for a St. Patrick’s Tent Party on Saturday, March 16, 2013, from 5:00 p.m. to 12:00 a.m. Mr. Watson moved to approve subject to all normal public safety conditions and that live music end at 12:00 a.m. Mr. Prince seconded; motion carried.

Old Business:
Mr. Prince moved to approve a request from WSBT Radio Group to hold a St. Patrick’s Day Tent Party at Heritage Square on Saturday, March 16, 2013, from 3:00 p.m. to 1:00 a.m. subject to all normal public safety conditions and that live music end at 12:00 a.m. Mr. Watson seconded; motion carried.

A request for Notice of Recognition of Encroachment submitted by Bethel College for installation of a directional sign on Lowell Avenue continued under advisement.

Administrative approval of Second Hand Store License Renewal received from Julie’s Used Appliances, 2302 Lincolnway West, continued under advisement due to previous building and zoning deficiencies identified on the property.

A request submitted by ASAP Towing Services for Towing Services Contract continued under advisement.

Unfinished Business:
There being no additional business brought before the Board, the meeting was adjourned at
10:39 a.m.

Gary West - President of the Board of
Public Works and Safety/Utility Board

Kari Myers - Clerk of the Board of
Public Works and Safety/Utility Board

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