REGULAR MEETING OF THE MISHAWAKA
BOARD OF PUBLIC WORKS AND SAFETY/UTILITY BOARD
March 19, 2013

The regular meeting of the Board of Public Works and Safety/Utility Board was called to order by President Gary West at 10:02 a.m. All members were present. Mr. Prince moved to dispense with the reading of the minutes of March 12, 2013, and accept them as circulated. Mr. West seconded; motion carried.

Bid/Quote Openings:
One bid was received for one (1) self-contained, fully digital, pan/tilt push camera system for the Sewer Department and is summarized below:

VENDOR UNIT PRICE
Best Equipment, Indianapolis, IN  
MODEL: Agilios $34,000.00
DELIVERY: 60 days  
DISCOUNT: 0%  

Mr. West said this bid will be forwarded to the Sewer Department for their review and evaluation.

Quotes were received for asbestos abatement at Central Services Building, 702 S. Union Street, and are summarized below:

CONTRACTOR  BASE QUOTE
EHC Industries, Inc., Wauconda, IL   $22,500.00
Valor Technologies, Inc., Bolingbrook, IL  $34,300.00
Specialty Systems of South Bend, Inc., South Bend, IN $27,477.00

Mr. West said these quotes will be forwarded to Central Services for their review and evaluation.

Quotes were opened for the demolition and removal of 523 N. Cedar Street and are summarized below:

CONTRACTOR BASE BID ALTERNATE  TIME TO
COMPLETE
John Boettcher Sewer & Excavating $25,129.00 $61.00/ton 40 days
Ritschard Bros., Inc. $47,500.00 $500.00/ton 30 days
C & E Excavating, Inc. $78,946.77 $60.50/ton 30 days
Torok Excavating Inc. $45,940.00 $100.00/ton 35 days
R & R Excavating, Inc. $36,405.00 $46.50/ton Per spec

Mr. West said these quotes will be forwarded to the Community Development Department for their review and evaluation.

Pre-qualification applications for Micro Tunneling Contractors were received from the following:

  • Bradshaw Construction Corporation, Eldersburg, MD
  • Cruz Contractors LLC, Holmdel, NJ
  • James W. Fowler Co., Dallas, OR
  • L. D’Agostini and Sons, Inc., Macomb, MI
  • Nada Pacific Corporation, Caruthers, CA
  • Northeast Remsco Construction Inc., Farmingdale, NJ
  • Super Excavators Inc., Menomonee Falls, WI

Mr. West said these applications will be forwarded to the City’s Consultant for their review and evaluation.

Quotes were received March 19, 2013, for Fire System Repair at 702 S. Union Street and are summarized below:

CONTRACTOR  BASE QUOTE
Kropp Fire Protection South Bend, IN $32,144.00
  plus $1,030.00 if Engineered drawings required by State  
Ryan Fire Protection, South Bend, IN $27,230.00
  plus $3,270.00 wiring to existing panel  

Mr. West said these quotes will be forwarded to Central Services for their review and consideration.

Mayor’s Comments:
Mayor Wood was not available for today’s Board meeting.

Department Head Reports:
Police Chief Ken Witkowski requested the Board award the bids for accessories for up to nine (9) patrol cars as follows: Waymire Fleet Equipment for items #2, #3, #4, #5, #8, #10, and #13 for a total award of $9,753.45; Steven R. Jenkins for items #1, #6, and #11 for a total award of $6,287.00; and Galls LLC for items #7, #9 and #12 for a total award of $6,819.25.

Fire Chief Dale Freeman requested the Board declare one (1) Toshiba Copy Machine, which is unable to be repaired, as surplus for disposal. Mr. Watson moved to approve as presented. Mr. Prince seconded; motion carried.

Chief Freeman requested the Board award the contract for three (3) new Monitor/Defibrillators to Physio-Control, Inc., Redmond, WA, the sole quoter, for a total of $92,322.45. Mr. Watson moved to approve as presented. Mr. Prince seconded; motion carried.

Park Superintendent Terry Zeller submitted a request to remove one tree and stump in the right of way at 421 N. Mason Street. The tree has been analyzed and recommended for removal by the Park Department Landscaper. Mr. Prince moved to approve as presented. Mr. Watson seconded; motion carried.

Mr. Zeller submitted a request to approve two (2) tree plantings at 133 N. Russell Street. Mr. Prince moved to approve the plantings, locations to be determined by Engineering due to new underground utilities in the area. Mr. Watson seconded; motion carried.

City Planner Ken Prince presented Change Order No. 1 from L. L. Geans Construction for Beutter Park 2012 Improvements for an increase of $11,193.00 for a new contract amount of $113,643.00, and moved for its approval. Mr. Watson seconded; motion carried.

Mr. Prince presented Supplement No. 1 from Rundell Ernstberger for Beutter Park 2012 Improvements for an increase of $1,800.00 for a new not-to-exceed amount of $8,300.00, and moved for its approval. Mr. Watson seconded; motion carried.

Mr. Prince presented a Professional Services Agreement with Specialty Systems of South Bend for asbestos abatement at 523 N. Cedar Street for the not-to-exceed amount of $2,175.00, and moved for its approval. Mr. Watson seconded; motion carried.

Engineering Director Gary West requested the Board award Alternate No. 1 to HRP Construction for Wilson Boulevard Area Combined Sewer Outfall Consolidation for an increase of $219,700.00 for a total award of $2,693,000.00, and moved for its approval. Mr. Watson seconded; motion carried.

Mr. West requested the Board approve plans and authorize the receipt of bids for Church Street Improvements (Lincolnway East to Seventh Street) to be opened April 16, 2013, and moved for its approval. Mr. Prince seconded; motion carried.

Mr. West requested the Board approve plans and authorize the receipt of bids for Fir Road Widening to be opened April 9, 2013, and moved for its approval. Mr. Watson seconded; motion carried.

Mr. West presented Change Order No. 1 to Michiana Contracting for Union Street Traffic Signal Modernization for a decrease of $34,216.00, for a new contract amount of $1,676,532.24, and moved for its approval. Mr. Prince seconded; motion carried.

Mr. West presented Change Order No. 1 Final from Walsh & Kelly for Merrifield Avenue Sidewalk and Curb Installation for an increase of $48,236.13 for a final contract amount of $245,521.39, and moved for its approval. Mr. Prince seconded; motion carried.

Approval of Claims:
Mr. Watson moved to approve nineteen (19) Claim Dockets for Utilities and Civil City as submitted by City Controller Yvonne Milligan for a total amount of $7,716,049.77. Mr. Prince seconded; motion carried.

Approval of SRF Pay Applications:
There were no applications to approve.

New Business:
There was no new business.

Old Business:
A request for Notice of Recognition of Encroachment submitted by Bethel College for installation of a directional sign on Lowell Avenue continued under advisement.

Administrative approval of Second Hand Store License Renewal received from Julie’s Used Appliances, 2302 Lincolnway West, continued under advisement due to previous building and zoning deficiencies identified on the property.

A request submitted by ASAP Towing Services for Towing Services Contract continued under advisement.

Unfinished Business:
There being no additional business brought before the Board, the meeting was adjourned at
10:49 a.m.

Gary West - President of the Board of
Public Works and Safety/Utility Board

Kari Myers - Clerk of the Board of
Public Works and Safety/Utility Board