REGULAR MEETING OF THE MISHAWAKA

BOARD OF PUBLIC WORKS AND SAFETY/UTILITY BOARD

March 24, 2009

 

 

The regular meeting of the Board of Public Works and Safety/Utility Board was called to order by President Gary West at 10:03 a.m.  All members were present.  Mr. Watson moved to dispense with the reading of the minutes of March 17, 2009, and accept them as circulated.  Mr. Prince seconded; motion carried.

 

Bid Openings:

There were no bid openings.

 

Mayor’s Comments:

Mayor Rea said the Annual Spring Leaf Pick-up has begun and will continue through April 10.  The Mayor said residents should rake the leaves to the curb and the piles need to be free of sticks and debris.

 

Mayor Rea said DLZ and Lawson-Fisher Associates were awarded the Engineering Excellence Merit Award for Ironworks of Mishawaka Infrastructure from the American Council of Engineering Companies this weekend and Gary West represented the City.  He offered his congratulations not only to DLZ and Lawson-Fisher Associates but also to Mr. West and Mr. Prince and everyone who worked hard on that project.

 

The Mayor also said a brief staff meeting would follow today’s Board meeting.

 

Department Head Reports:

Park Superintendent Mike Faulkner submitted a request to trim a tree at 302 E. Battell Street.  The tree has been analyzed and recommended for trimming by the Park Department landscaper.   Mr. Watson moved for the Board’s approval to trim one tree at 302 E. Battell Street.  Mr. Prince seconded; motion carried.

 

City Planner Ken Prince presented a Professional Services Agreement with DLZ for Environmental Statement and Preliminary Engineering of Fir and Cleveland Roads for an amount not-to-exceed $525,025.00 per the intergovernmental agreement with St. Joseph County and moved for the Board’s approval.  Mr. Watson seconded; motion carried.

 

Mr. Prince presented Change Order No. 4 with Northern Indiana Construction Co., Inc. for Phase 2 and 3 of the Mishawaka Riverwalk, South Walkway, for a decrease of $9,775.33 for a new not-to-exceed contract amount of $3,355,277.49, and moved for the Board’s approval.  Mr. Watson seconded; motion carried.

 

Engineering Director Gary West presented a Professional Services Agreement from Christopher B. Burke Engineering, Ltd., for design services associated with the Milburn Boulevard Area Sewer Improvement Project, Division “E”, for an amount not-to-exceed $252,170.00, and moved for the Board’s approval.  Mr. Prince seconded; motion carried.

 

Mr. West presented a Professional Services Agreement from Lawson-Fisher Associates for design services associated with the Milburn Boulevard Area Sewer Improvement Project, Division “B” and “D”, for an amount not-to-exceed $326,850.00, and moved for the Board’s approval.  Mr. Watson seconded; motion carried.

 

 

 

Approval of Claims:

Deputy Controller Rebecca Miller requested payment approval for seven batches of claims for Utilities and Civil City as listed below:

 

#90090                   $ 70,283.99

#90091                   $799,177.45

#90092                   $309.069.43

#90094                   $332,380.43

#90095                   $   7,358.86

#90096                   $218,631.76

#90097                   $252,670.42

 

TOTAL                    $1,989,572.10

 

Mr. Watson moved to approve the aforementioned seven batches of claims.  Mr. Prince seconded; motion carried.           

 

New Business:

A request was received from the Mishawaka Memorial Day Parade Committee requesting permission to hold the annual Memorial Day Parade on Monday, May 25, 2009.  Mr. Prince moved to approve the request from the Mishawaka Memorial Day Parade Committee to hold the parade on May 25, 2009, subject to the same route and conditions that were in place last year.  Mr. Watson seconded; motion carried.

 

A request for an Exception to the Noise Control Ordinance was received from Summer Song, Inc. to operate two trucks in Mishawaka between the hours of 10:00 a.m. and sunset for the remainder of the ice cream season or until about October 20, 2009, was taken under advisement. 

 

Open Items:

The Sunburst Marathon scheduled for Saturday, June 6, 2009, remains under advisement.

 

Public Comments:

There were no public comments.

 

Unfinished Business:

There being no additional business brought before the Board, the meeting was adjourned at 10:20 a.m.

 

 

Gary West – President of the Board of

Public Works and Safety/Utility Board

 

Kari Myers, Clerk of the Board of

Public Works and Safety/Utility Board