REGULAR MEETING OF THE MISHAWAKA
BOARD OF PUBLIC WORKS AND SAFETY/UTILITY BOARD
April 9, 2013

 

The regular meeting of the Board of Public Works and Safety/Utility Board was called to order by President Gary West at 10:00 a.m. All members were present. Mr. Prince moved to dispense with the reading of the minutes of April 2, 2013, and accept them as circulated. Mr. West seconded; motion carried.

Bid Openings:
Bids were opened for Fir Road Widening and are summarized below:

CONTRACTOR BASE BID
John Boettcher Sewer & Excavating $1,063,074.29
C & E Excavating, Inc. $870,321.58
Selge Construction $853,823.00
HRP Construction, Inc. $970,816.06
Rieth-Riley (South Bend) $954,717.25
Walsh & Kelly $943,490.21
Niblock Excavating, Inc. $948,370.25
Phend & Brown, Inc. $951,385.84
R & R Excavating, Inc. $849,440.73

Mr. West indicated these bids will be forwarded to the City’s consultant for their review and consideration.

Mayor’s Comments:
Mayor Wood said Whole Foods will have their Grand Opening tomorrow and he will be attending two (2) ribbon cutting ceremonies today for new medical uses in town.

Mayor Wood announced a staff meeting would follow today’s Board meeting.

Department Head Reports:
Police Chief Ken Witkowski introduced Cpl. Jeremy Tyler as Police Officer of the Year for 2012. Chief Witkowski said Cpl. Tyler is assigned to the Uniform Division on the Midnight Shift and has been awarded two “Officer of the Quarter” awards in 2012.

Chief Witkowski said Cpl. Tyler performs his duties in an exemplary fashion and does not hesitate to go the extra mile in locating a suspect or solving a crime. He also indicated Cpl. Tyler has great vision with recognizing suspicious criminal activity and a knack of knowing what is about to happen next.

Park Superintendent Terry Zeller requested the Board approve the “Summerfest 5K Race” to be held Saturday, June 22, 2013. He said the race route is the same as in past years. Mr. Prince moved to approve as presented. Mr. Watson seconded; motion carried.

Mr. Zeller submitted a request to remove one tree and stump in the right of way at 808 Webster Street; two (2) trees and stumps at 735 N. Mason Street; and one tree and stump at 132 W. Battell Street. The trees have been analyzed and recommended for removal by the Park Department Landscaper. Mr. Prince moved to approve as presented. Mr. Watson seconded; motion carried.

City Planner Ken Prince presented a Professional Services Agreement with ARKOS Design for Ironworks Development parking analysis for the not-to-exceed amount of $3,900.00, and moved for its approval. Mr. Watson seconded; motion carried.

Street Commissioner Mike Watson requested the Board receive quotes for Grape Road crack sealing to be opened April 16, 2013, and moved for its approval. Mr. Prince seconded; motion carried.

Mr. Watson requested the Board receive quotes for heating system improvements at 700 S. Union Street to be opened April 16, 2013, and moved for its approval. Mr. Prince seconded; motion carried.

Engineering Director Gary West requested the Board award the contract for West Street Storm Sewer Phase IB to HRP Construction, the lowest most responsive, responsible bidder, in the amount of $535,500.00, and moved for its approval. Mr. Watson seconded; motion carried.

Approval of Claims:
There were no claims to approve.

Approval of SRF Pay Applications:
There were no applications to approve.

New Business:
A request for “Help With Love Bike-A-Thon” on Saturday, September 14, 2013, was taken under advisement.

Old Business:
A request for Notice of Recognition of Encroachment submitted by Bethel College for installation of a directional sign on Lowell Avenue continued under advisement.

Administrative approval of Second Hand Store License Renewal received from Julie’s Used Appliances, 2302 Lincolnway West, continued under advisement due to previous building and zoning deficiencies identified on the property.

A request submitted by ASAP Towing Services for Towing Services Contract continued under advisement.

Unfinished Business:
There being no additional business brought before the Board, the meeting was adjourned at
10:28 a.m.

Gary West - President of the Board of
Public Works and Safety/Utility Board

Kari Myers - Clerk of the Board of
Public Works and Safety/Utility Board

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