REGULAR MEETING OF THE MISHAWAKA

BOARD OF PUBLIC WORKS AND SAFETY/UTILITY BOARD

March 3, 2009

 

 

A regular meeting of the Board of Public Works and Safety/Utility Board was called to order by President Gary West at 10:04 a.m.  All members were present.  Mr. Prince moved to dispense with the reading of the minutes of February 24, 2009, and accept them as circulated.  Mr. Watson seconded; motion carried.

 

Bid Openings:

There were no bid openings.

 

Mayor’s Comments:

Mayor Rea deferred to Police Chief Ken Witkowski who introduced Corporal Chad Smith as the 2008 Police Officer of the Year.  Chief Witkowski said Corporal Smith is a 5-year veteran of the Uniform Division and is currently assigned to the afternoon shift.  Chief Witkowski praised Corporal Smith for his professionalism, self-motivation, and consistent dependability and loyalty to his job. 

 

Mayor Rea announced that a short staff meeting would follow today’s Board meeting.

 

Department Head Reports:

Building Commissioner Brock Hundt presented the Building Department statistics for the month of February, 2009.  Mr. Hundt said the building permit was issued for The Hearth @ Juday Creek for $7,750,000.00 in construction costs.

 

Park Superintendent Mike Faulkner submitted a request to trim one tree at 1809 Linden Avenue, which has been analyzed and recommended for trimming by the Park Department landscaper.  Mr. Watson moved for the Board’s approval to trim one tree at 1809 Linden Avenue.  Mr. Prince seconded; motion carried.

 

Mishawaka Utilities Water Division Manager Bruno Trimboli presented a Professional Services Agreement with DLZ for Drinking Water State Revolving Fund Preliminary Engineering Report development for the Clean Water Stimulus Project for a not-to-exceed amount of $32,500.00.  Mr. Prince moved to approve the Professional Services Agreement with DLZ for the Drinking Water PER, Clean Water Stimulus Project for a not-to-exceed amount of $32,500.00.  Mr. Watson seconded; motion carried.

 

Director of Community Development Lory Timmer requested the Board’s approval to award the contract for demolition and removal of the structure located at 1026 Lincolnway East to Indiana Earth, Inc. of Osceola, the lowest responsive and responsible quoter for the base amount of $3,600.00 and Alternate 1 for grading and seeding of $1,200.00 for a total not-to-exceed amount of $4,800.00.  Mr. Watson moved to award the demolition of 1026 Lincolnway East for the not-to-exceed amount of $4,800.00 to Indiana Earth, Inc. of Osceola.  Mr. Prince seconded; motion carried.

 

Engineering Director Gary West presented Amendment #2 for the Main Street Improvements Project, Phase V, Guam to Ardennes, Construction Engineering Services from Lawson-Fisher Associates for an increase of $23,400.00 for a not-to-exceed amount of $49,150.00.  Mr. West moved to approve Amendment #2 from LFA for Construction Engineering Services for the Main Street Improvements Project, Phase V, Guam to Ardennes for a not-to-exceed amount of $49,150.00.  Mr. Prince seconded; motion carried.

 

Mr. West presented a Professional Services Agreement from Lawson-Fisher Associates for Design Services for Supplemental Safety Measures for the Train Whistle Ban for an amount not-to-exceed $10,500.00.  Mr. West moved to approve the Professional Services Agreement from Lawson-Fisher Associates for Design Services for Supplemental Safety Measures for a not-to-exceed amount of $10,500.00.  Mr. Watson seconded; motion carried.

 

Mr. West presented Supplemental Agreement No. 4 from First Group Engineering, Inc., for additional design and right-of-way acquisition, right turn lane on McKinley at Grape for an increase of $25,647.50 for a new not-to-exceed amount of $249,700.00.  Mr. West moved to approve to approve Supplemental Agreement No. 4 from First Group Engineering, Inc. for an increase of $25,647.50 for a new not-to-exceed amount of $249,700.00.  Mr. Prince seconded; motion carried.

 

Mr. West said the City has asked for an additional 20’ of right-of-way on Douglas Road across the front of St. Joseph Regional Medical Center’s property to allow the additional turn lane to be constructed.  The Electric Department has also requested an additional 15’ Utility Easement adjacent to and outside of the right-of-way to allow for the installation of electrical service to the hospital.  Mr. West moved to accept the Grant of Right-of-Way from St. Joseph Regional Medical Center for the additional 20’, and the Grant of Easement for the 15’ Utility Easement across the front of the hospital’s property.  Mr. Watson seconded; motion carried.

 

Mr. West presented a Professional Services Agreement from DLZ for Design Services for Division “F” of the Milburn Area Sewer Improvement Project for a not-to-exceed amount of $397,000.00.  Mr. West moved to approve the Professional Services Agreement from DLZ for Design Services for Division “F” of the Milburn Area Sewer Improvement Project for a not-to-exceed amount of $397,000.00.  Mr. Prince seconded; motion carried.

 

Mr. West said a request for disabled parking has been received from residents at 626 Wilson Boulevard and has been reviewed by the Mishawaka Police Department’s Traffic Bureau.  Upon their review, the Police Department recommends that this application be approved.  Mr. West moved to approve the disabled parking request for 626 Wilson Boulevard.  Mr. Watson seconded; motion carried.

 

New Business:

The Sunburst Marathon, scheduled for Saturday, June 6, 2009, was taken under advisement.

 

Public Comments:

There were no public comments.

 

Unfinished Business:

There being no additional business brought before the Board, the meeting was adjourned at 10:25 a.m.

 

 

Gary West – President of the Board of

Public Works and Safety/Utility Board

 

Kari Myers, Clerk of the Board of

Public Works and Safety/Utility Board