REGULAR MEETING OF THE MISHAWAKA
BOARD OF PUBLIC WORKS AND SAFETY/UTILITY BOARD
April 23, 2013

Bid Openings:
There were no bid openings.

Mayor’s Comments:
Mayor Wood announced a staff meeting would follow today’s Board meeting.

Department Head Reports:
Fire Chief Dale Freeman requested the Board award the quote for three (3) monitor/defibrillators for Fire Department ambulances to Physio-Control, Inc., in the amount of $84,902.25 plus accessories in the amount of $4,511.80 for a total award of $89,414.05. Mr. Watson moved to approve as presented. Mr. Prince seconded; motion carried.

City Planner Ken Prince requested the Board acknowledge the receipt and approve the Energy Savings Guarantee Report and terminate the agreement with Energy Systems Group, and moved for its approval. Mr. Watson seconded; motion carried.

Street Commissioner Mike Watson requested the Board authorize the receipt of bids for roofing system at 700 S. Union Street to be opened May 28, 2013, and moved for its approval. Mr. Prince seconded; motion carried.

Mr. Watson requested the Board award Grape Road Crack Sealing to Pavement Solutions, Middletown, IN, the lowest most responsive, responsible quoter, in the amount of $65,100.00, and moved for its approval. Mr. Prince seconded; motion carried.

Mr. Watson requested the Board reject all quotes received for heating system improvements at 700 S. Union Street, and moved for its approval. Mr. Prince seconded; motion carried.

Engineering Director Gary West presented Change Order No. 2 from Michiana Contracting for Union Street Traffic Signal Modernization, Contract T-33244, Project No. 0901527, for an increase of $18,880.00 for a new contract amount of $1,695,412.24, and moved for its approval. Mr. Prince seconded; motion carried.

Mr. West presented Change Order No. 2 from John Boettcher Sewer & Excavating for Bennington Drive Utility and Street Extension for an increase of $39,295.94 for a new contract amount of $795,981.99, and moved for its approval. Mr. Watson seconded; motion carried.

Mr. West presented a Professional Service Agreement with DLZ for Church Street Improvements, Phase 2 (7th thru 9th Streets) for design services for the not-to-exceed amount of $361,000.00, and moved for its approval. Mr. Prince seconded; motion carried.

Mr. West presented Professional Service Agreement Supplement No. 1 from DLZ for Church Street Improvements for an increase of $311,000.00 for a new not-to-exceed amount of $773,500.00, and moved for its approval. Mr. Watson seconded; motion carried.

Mr. West requested the Board award Church Street Improvements construction project to Rieth-Riley Construction, South Bend, the lowest most responsive, responsible bidder, in the amount of $7,688,952.00, and moved for its approval. Mr. Prince seconded; motion carried.

Mr. West presented Professional Service Agreement Supplement No. 3 from DLZ for surveying services for sewer and roadway improvements for Long Term Control Plan for an increase of $7,000.00 for a new not-to-exceed amount of $202,000.00, and moved for its approval. Mr. Watson seconded; motion carried.

Mr. West presented Change Order No. 3 from C & E Construction for Hospice Site Infrastructure for an increase of $42,180.00 for a new not-to-exceed amount of $1,569,382.50, and moved for its approval. Mr. Prince seconded; motion carried.

Approval of Claims:
There were no claims to approve.

Approval of SRF Pay Applications:
There were no applications to approve.

Public Hearing:
Mr. West opened the public hearing for a secondhand store license submitted by Paul McDonald located at 1006 S. Merrifield. Mr. McDonald appeared to speak on behalf of the request.

Mr. McDonald stated he wanted to open a flea market and have inside and outside vendors offering new and used items similar to garage sale. He stated he would rent out inside booths to vendors and he would also have a donation center. Mr. McDonald said proceeds from those items would be donated to a local food pantry.

Mr. West asked if the hours would still be 10:00 a.m. to 6:00 p.m. Mr. McDonald said that’s changed a bit now. He’s planning on being open from 10:00 a.m. to 10:00 p.m. Thurs, Friday and Saturday, hoping to get some of the people from bingo next door.

Mr. West asked if the business would be seasonal. Mr. McDonald said no, will be open all year.

Mr. Prince asked if the business would be located entirely in the building. Mr. McDonald said he would like to have vendors outside on the weekends. Mr. Prince said that would require separate approval.

Mr. Prince also said he would need to follow the Sign Ordinance relative to banners and temporary signs and said Mr. McDonald would need to remove the temporary sign near the road.

Building Commissioner Brock Hundt said he was not aware of an occupancy permit being issued. He said Fire and Building Departments would need to walk thru before he could occupy the building.

Mr. West asked what the business would be called. Mr. McDonald said Mishawaka Flea Market.

Mr. West closed the Public Hearing.

Mr. Watson moved to approve the Secondhand Store License request with final approval being granted by the Fire and Building Departments. Mr. Prince seconded; motion carried.

New Business:
A request from Office Lounge, 1813 E. 12th Street, for outside band on June 15, July 6, August 31, September 14, and September 28, 2013, from 7:00 p.m. to 11:00 p.m. was taken under advisement.

Old Business:
A request from First United Methodist Church to block off their parking lot on Wednesday, July 31, 2013, for a community outreach picnic continued under advisement.

A request for “Help With Love Bike-A-Thon” on Saturday, September 14, 2013, continued under advisement.

A request for Notice of Recognition of Encroachment submitted by Bethel College for installation of a directional sign on Lowell Avenue continued under advisement.

Administrative approval of Second Hand Store License Renewal received from Julie’s Used Appliances, 2302 Lincolnway West, continued under advisement due to previous building and zoning deficiencies identified on the property.

A request submitted by ASAP Towing Services for Towing Services Contract continued under advisement.

Unfinished Business:
There being no additional business brought before the Board, the meeting was adjourned at
10:25 a.m.

Gary West - President of the Board of
Public Works and Safety/Utility Board

Kari Myers - Clerk of the Board of
Public Works and Safety/Utility Board
 

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