REGULAR MEETING OF THE MISHAWAKA

BOARD OF PUBLIC WORKS AND SAFETY/UTILITY BOARD

February 24, 2009

 

 

The regular meeting of the Board of Public Works and Safety/Utility Board was called to order by President Gary West at 10:05 a.m.  All members were present.  Mr. Prince moved to dispense with the reading of the minutes of February 17, 2009, and accept them as circulated.  Mr. Watson seconded; motion carried.

 

Bid Openings:

Bids were opened for demolition of 1026 Lincolnway East.

 

COMPANY

 

BASE

QUOTE

DAYS TO

COMPLETE

ALTERNATE 1

(Grading & Seeding)

DAYS TO

COMPLETE

TOTAL

C & E Excavating, Inc.

$6,605.00

30

$1,160.00

10

$7,765.00

Alva Enterprises, LLC

$4,750.00

30

$   500.00

30

$5,250.00

Indiana Earth, Inc.

$3,600.00

21

$1,200.00

21

$4,800.00

R & R Excavating, Inc.

$4,885.00

30

$1,325.00

30

$6,210.00

Ritschard Bros., Inc.

$7,790.00

30

$1,289.00

15

$9,079.00

 

Mr. West indicated that these quotes will be taken under advisement for review, evaluation, and recommendation by the Community Development Department.

 

Mayor’s Comments:

Mayor Rea thanked everyone for their help in preparing for this year’s State of the City address, and announced that a brief staff meeting would follow today’s Board meeting.

 

Department Head Reports:

Central Motor Pool Department Manager Bill Redman submitted a request to declare nine (9) vehicles as surplus and allow for disposal.  Mr. Watson moved to declare the nine vehicles as surplus and approve their disposal.  Mr. Prince seconded; motion carried.

 

Street Commissioner Mike Watson thanked the employees in the various departments who assisted in clearing the snow this past weekend. 

 

Engineering Director Gary West presented a Professional Services Agreement with Lawson-Fisher Associates for an amount not-to-exceed $167,500.00 for Long Term Control Plan Improvements, Planning and Preliminary Engineering, City Project No. MWW-09-003.  Mr. West moved to approve the Professional Services Agreement with Lawson-Fisher Associates for the not-to-exceed amount of $167,500.00.  Mr. Prince seconded; motion carried.

 

Mr. West presented a Service Agreement with Motorola for voice components of the radio system effective January 1, 2009 thru December 31, 2009 for $452,429.84.  Mr. West moved to approve the Service Agreement with Motorola for $452,429.84.  Mr. Watson seconded; motion carried.

 

Mr. West presented a Deed of Dedication of Right-of-Way from the North Congregation of Jehovah’s Witnesses, Mishawaka, Indiana.  They are in the process of clearing their site on Filbert Road north of McKinley.  The City asked that they dedicate an additional 20’ of right-of-way across the eastern boundary of their property.  Mr. West moved to accept the Deed of Dedication of Right-of-Way from the North Congregation of Jehovah’s Witnesses, Mishawaka, Indiana.  Mr. Prince seconded; motion carried.

 

Mr. West moved for approval of plans for the McKinley Signal and Sidewalk Construction Project (one side) between Logan and Main Street.  The goal is to submit to INDOT in March.  Mr. Watson seconded; motion carried.

 

Old Business:

The Public Safety Departments have had extensive discussions with Houlihan’s regarding their annual St. Patrick’s Day Event.  Letters were sent to businesses in the immediate vicinity of Houlihan’s last week advising them the event was going to happen again and wanted to make sure we were not overlooking some of their concerns.  Mr. West said he did not receive any comments.  Both Police Chief Ken Witkowski and Fire Chief Dale Freeman said they were comfortable that Houlihan’s has provided all necessary information and satisfied all concerns.  Chief Witkowski said he expects to receive all documentation promised by Houlihan’s shortly.  Mr. West moved to approve Houlihan’s request to hold their annual St. Patrick’s Day Tent Party with live entertainment on Tuesday, March 17, 2009, subject to the city’s restrictions for outdoor music as well as restricted parking in all fire lanes.  Mr. Prince seconded; motion carried.

 

Public Comments:

There were no public comments.

 

Unfinished Business:

There being no additional business brought before the Board, the meeting was adjourned at 10:26 a.m.

 

 

Gary West – President of the Board of

Public Works and Safety/Utility Board

 

Kari Myers, Clerk of the Board of

Public Works and Safety/Utility Board