REGULAR MEETING OF THE MISHAWAKA

BOARD OF PUBLIC WORKS AND SAFETY/UTILITY BOARD

February 10, 2009

 

 

The regular meeting of the Board of Public Works and Safety/Utility Board was called to order by President Gary West at 10:04 a.m.  All members were present.  Mr. Prince moved to dispense with the reading of the minutes of February 3, 2009, and accept them as circulated.  Mr. Watson seconded; motion carried.

 

Bid Openings:

Bids were opened for demolition of 211 N. Hill Street.

 

 

Company

 

Base Quote

Days to

Complete

Alternate 1

(Grading & Seeding)

Days to

Complete

 

Total

C&E Excavating, Inc.

$13,140.00

30

$2,000.00

5

$15,140.00

Torok Excavating &

Demolition Inc.

$  6,700.00

30

$   900.00

15

$ 7,600.00

R & R Excavating, Inc.

$10,570.00

30

$1,000.00

30

$11,570.00

Ritschard Bros., Inc.

$13,800.00

30

$1,441.00

15

$15,241.00

 

Mr. West indicated that these quotes will be taken under advisement for review, evaluation, and recommendation by the Community Development Department.

 

Mayor’s Comments:

Mayor Rea announced that a brief staff meeting would follow today’s Board meeting.

 

Department Head Reports:

Fire Chief Dale Freeman requested that the Board accept the voluntary retirement of Robert A. Saros who has served the Mishawaka Fire Department for over 28 years.  The Board extended their thanks and congratulations to Mr. Saros for his dedicated service to the community.  Mr. Watson moved for the Board’s approval to accept the voluntary retirement of Robert A. Saros effective February 26, 2009.  Mr. Prince seconded; motion carried.

 

Chief Freeman requested the Board’s approval to promote First Class Firefighter Isaac L. Detweiler to Master Firefighter effective January 24, 2009.  Based on Fire Chief Freeman’s recommendation, Mr. Watson moved to promote Isaac L. Detweiler to Master Firefighter effective January 24, 2009.  Mr. Prince seconded; motion carried.

 

Chief Freeman also requested the Board’s approval to promote First Class Firefighter Kevin Gnivecki to Master Firefighter effective January 17, 2009.  Based on Fire Chief Freeman’s recommendation, Mr. Prince moved to promote Kevin Gnivecki to Master Firefighter effective January 17, 2009.  Mr. Watson seconded; motion carried.

 

Building Commissioner Brock Hundt presented the Building Department statistics for the month of January, 2009.  Mr. Hundt said the first new house permit in two months was issued in January.  He indicated 106 permits had been issued to date versus 161 last year in January.

 

Human Resources Director Tara Merriman presented a contract with On-Site Health Solutions for wellness screenings for City and Utility employees and spouses and requested the Board designate the Director of Human Resources as signatory.  Mr. Watson moved the Board approve the contract with On-Site Health Solutions and designates the Director of Human Resources as signatory.  Mr. Prince seconded; motion carried.

 

Director of Community Development Lory Timmer presented a Professional Services Agreement from Specialty Systems of South Bend, Inc. for asbestos abatement for the former Fashion Cleaners property located at 1026 Lincolnway East for the lump sum amount of $1,250.00.  Mr. Prince moved to approve the Professional Services Agreement with Specialty Systems, Inc. for asbestos abatement for 1026 Lincolnway East for the lump sum of $1,250.00.  Mr. Watson seconded; motion carried.

 

Ms. Timmer also requested to receive quotes for the demolition and clearance of property located at 1026 Lincolnway East.  Grading and seeding of the disturbed areas will be an alternate.  Quotes for this project will be received by the Board for opening at the February 24, 2009, meeting.  Mr. Watson moved for approval.  Mr. Prince seconded; motion carried.

 

City Planner Ken Prince presented a Public Utility Easement for fire hydrants submitted by The Village at Arborwood, L.L.C.  Mr. Prince moved to accept the Public Utility Easement submitted by the Village at Arborwood, L.L.C.  Mr. Watson seconded; motion carried.

 

Engineering Director Gary West presented Supplemental Agreement No. 3, Holy Cross Parkway, from DLZ for right-of-way and easement description along Douglas Road, exchange for field survey and IDNR coordination.  This language change will add “zero dollars” and does not change the not-to-exceed amount of $302,100.00.  Mr. West moved to approve Supplemental Agreement No. 3 from DLZ for development of right-of-way and easement description for zero dollars and the not-to-exceed amount of $302,100.00 remains the same.  Mr. Prince seconded; motion carried.

 

Mr. West moved the Board to approve a Professional Services Agreement with DLZ for a not-to-exceed amount of $42,500.00 for development of a preliminary engineering report and application for the State Revolving Fund for seventeen (17) projects.  Mr. Watson seconded; motion carried.

 

Mr. West moved the Board to approve Change Order No. 1 Final with Brooks Construction Company, Inc. for work completed on the Grape and Edison Road right turn lane for a decrease in the amount of $955.63 for a final contract amount of $202,233.35.  Mr. Prince seconded; motion carried.

 

Mr. West said requests for disabled parking have been received from residents at 433 Studebaker St., 233 E. 7th St., and 825 Fairmount Ave., and have been reviewed by the Mishawaka Police Department’s Traffic Bureau.  Upon their review, the Police Department recommends that these applications be approved.  Mr. West moved to approve the disabled parking requests for 433 Studebaker St., 233 E. 7th St., and 825 Fairmount Ave.  Mr. Watson seconded; motion carried.

 

Open Items:

The request from Houlihan’s Restaurant, located at 4240 N. Main Street, for waiver of the noise ordinance for their annual St. Patrick’s Day Tent Party on Tuesday, March 17, 2009, is still under advisement.  Police Chief Ken Witkowski met with Houlihan’s representatives last week and they are to submit an updated layout to specifically address parking with adjacent businesses.

 

Unfinished Business:

There being no additional business brought before the Board, the meeting was adjourned at 10:27 a.m.

 

 

Gary West – President of the Board of

Public Works and Safety/Utility Board

 

Kari Myers, Clerk of the Board of

Public Works and Safety/Utility Board