REGULAR MEETING OF THE MISHAWAKA
BOARD OF PUBLIC WORKS AND SAFETY/UTILITY BOARD
May 28, 2013

The regular meeting of the board of Public Works and Safety/Utility Board was called to order by President Gary West at 10:01 a.m. All members were present. Mr. Prince moved to dispense with the reading of the minutes of May 21, 2013, and accept them as circulated. Mr. Watson seconded; motion carried.

Bid/Quote Opening:
Quotes were opened for purchase of heating equipment at 700 S. Union Street and are summarized below:

QUOTER AMOUNT
G. W. Berkheimer, Gary, IN $16,850.00/each
Thermocycler, Union Mills, IN $17,920.00/each
L. D. Thornton & Assoc., Laporte, IN $16,123.00/each

Mr. West said the quotes will be taken under consideration by Central Services.

Bids were opened for re-roof of Central Services Building, 700 S. Union Street, and are summarized below:

BIDDER BASE BID FLAT FLUID APPLIED TOTAL FLAT & FLUID
Dudeck Roofing, South Bend, IN $653,100.00 $128,100.00 $781,200.00
Kulp’s, Stratford, WI $659,344.00 $88,032.00 $744,344.00
Lawmasters, Elkhart, IN $559,875.00 $98,750.00 $658,625.00
Midland Engineering, South Bend, IN $540,000.00 $97,250.00 $634,500.00

Mr. West said the bids will be taken under consideration by Central Services.

Bids were opened for Milburn Area Sewer Improvements, CIPP Lateral Lining – Phase II, and are summarized below:

CONTRACTOR BID AMOUNT
BLD Services, LLC, Kenner, LA $1,841,875.00
Liquiforce Services USA, Romulus, MI $1,890,910.00
Performance Piplining, Inc., Ottowa, IL $1,059,931.00

Mr. West said the bids will be forwarded to the City’s consultant for their review and evaluation.

Bids were opened for Fairmount Area Rehabilitation Project and are summarized below:

CONTRACTOR DIV A
BASE BID
DIV A
ALTERNATE
DIV B
BASE BID
TOTAL
DIV A & B
TOTAL
DIV A & B
PLUS ALT
John Boettcher Sewer & Excavating $391,560.08 $59,476.12 $323,666.55 $715,226.63 $774,702.75
C & E Excavating $306,359.70 $56,616.00 $301,156.50 $607,527.20 $664,143.20
HRP Construction $337,583.00 $53,872.00 $304,545.00 $642,128.00 $696,000.00
Rieth-Riley Const. $303,903.00 $50,372.00 $297,621.00 $601,524.00 $651,896.00
Selge Construction $399,133.00 $53,872.00 $327,962.95 $727,095.95 $780,967.95
Walsh & Kelley $373,733.00 $53,876.00 $341,575.50 $715,308.50 $760,573.50

Mr. West said the bids will be forwarded to the City’s consultant for their review and evaluation.

Mayor’s Comments:
Mayor Wood thanked everyone who helped with the Memorial Day Parade. Once again, the City departments did an outstanding job and the turn-out was good despite the rain.

Mayor Wood announced a staff meeting would follow today’s Board meeting.

Department Head Reports:
Park Superintendent Terry Zeller submitted a request to prune two trees and remove one tree and stump in the right of way at 1126 E. Mishawaka Avenue. The trees have been analyzed and recommended for pruning and removal by the Park Department Landscaper. Mr. Watson moved to approve as presented. Mr. Prince seconded; motion carried.

City Planner Ken Prince presented a Professional Services Agreement with Lawson-Fisher Associates for river race hydraulic and structural evaluations for a lump sum amount of $28,400.00, and moved for its approval. Mr. Watson seconded; motion carried.

Engineering Director Gary West presented Professional Services Agreement Supplement No. 2 from DLZ for additional design services on Fir-Capital Connector Design for an increase of $49,345.00 for a new not-to-exceed amount of $617,065.00, and moved for its approval. Mr. Prince seconded; motion carried.

Approval of Claims:
Mr. Watson moved to approve thirteen (13) Claim Dockets for Utilities and Civil City as submitted by City Controller Yvonne Milligan for a total amount of $5,849,613.25. Mr. Prince seconded; motion carried.

Approval of SRF Pay Applications:
There were no applications to approve.

New Business:
Mr. West said a request for a Transient Merchants License has been received from TNT Fireworks/Apostolic Pentecostal to sell fireworks at 3610 Bremen Highway (Meijer parking lot) from June 25 thru July 6, 2013. A public hearing has been set for Tuesday, June 4, 2013, at 10:00 a.m.

Mr. West said a request for a Transient Merchants License has been received from TNT Fireworks/Harris Prairie Church Christ to sell fireworks at 5020 Grape Road (Meijer parking lot) from June 25 thru July 6, 2013. A public hearing has been set for Tuesday, June 4, 2013, at 10:00 a.m.

A request for disabled parking space has been received from the resident at 317 E. Borley Avenue. This request has been reviewed by the Mishawaka Police Department’s Traffic Bureau. Upon their review, the Police Department recommends that this application be approved. Mr. West moved to approve the disabled parking request for 317 E. Borley Avenue. Mr. Watson seconded; motion carried.

Old Business:
A request for Race to Save Lives on Saturday, November 9, 2013, beginning and ending at St. Joseph Regional Medical Center continued under advisement.

A request from First United Methodist Church to block off their parking lot on Wednesday, July 31, 2013, for a community outreach picnic continued under advisement.

Mr. West moved to approve the “Help with Love” Bike-A-Thon and Motorcycle Ride on Saturday, September 14, 2013, pending final approval from the Police Department as deemed necessary. Mr. Prince seconded; motion carried.

A request for Notice of Recognition of Encroachment submitted by Bethel College for installation of a directional sign on Lowell Avenue continued under advisement.

Administrative approval of Second Hand Store License Renewal received from Julie’s Used Appliances, 2302 Lincolnway West, continued under advisement due to previous building and zoning deficiencies identified on the property.

A request submitted by ASAP Towing Services for Towing Services Contract continued under advisement.

Unfinished Business:
There being no additional business brought before the Board, the meeting was adjourned at
10:41 a.m.

Gary West - President of the Board of
Public Works and Safety/Utility Board

Kari Myers - Clerk of the Board of
Public Works and Safety/Utility Board
 

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