REGULAR MEETING OF THE MISHAWAKA

BOARD OF PUBLIC WORKS AND SAFETY/UTILITY BOARD

January 27, 2009

 

The regular meeting of the Board of Public Works and Safety/Utility Board was called to order by President Gary West at 10:05 a.m.  All members were present.  Mr. Prince moved to dispense with the reading of the minutes of January 20, 2009, and accept them as circulated.  Mr. Watson seconded; motion carried.

 

Bid Openings:

There were no bid openings.

 

Mayor’s Comments:

Mayor Rea announced that a brief staff meeting would follow today’s Board meeting.

 

Mr. West said the hearing for Mishawaka Police Department Grievance 2008-1, which was originally scheduled for 11:00 a.m. today, has been rescheduled for Tuesday, February 3, 2009, at 11:00 a.m. in Room 205.

 

Police Chief Ken Witkowski introduced Lt. Eric Laudeman as the Officer of the Fourth Quarter of 2008.   Lt. Laudeman is assigned to the afternoon shift of the Uniform Division.  Lt. Laudeman was commended for his keen instincts and perceptiveness during an incident on the evening of December 20, 2008, whereas two subjects who possessed Heroin, hypodermic needles, and possible stolen goods were apprehended at the corner of Grape and Edison Roads.

 

Mayor Rea offered Lt. Laudeman his congratulations and reminded everyone what a difficult and dangerous job police officers have.  Lt. Laudeman said he appreciated the recognition.

 

Department Head Reports:

Mishawaka Utilities General Manager Jim Schrader presented Utility Board Resolution 2009-01 Amending the Schedule of Compensation for Mishawaka Utilities for the Calendar Year 2009.  It specifically deals with an omission of specialty teaching for the apprenticeship program that was inadvertently left off the wage ordinance previously passed and requested the Board’s approval.  Mr. Prince moved to approve Utility Board Resolution 2009-01 for Amending the Schedule of Compensation for Mishawaka Utilities for the Calendar Year 2009.  Mr. Watson seconded; motion carried.

 

Police Chief Ken Witkowski said Corporal Brian Costa is now ready to be reinstated and will resume his duties as Corporal effective January 27, 2009.  Chief Witkowski said he has completed all required testing to this point.  Mr. Prince moved to remove Cpl. Brian Costa from Suspended Without Pay and be reinstated as Corporal effective January 27, 2009.  Mr. Watson seconded; motion carried.

 

Chief Witkowski requested the Board’s approval to demote Officer Ron Hantz to the rank of Corporal.  Officer Hantz has taken a voluntary demotion from Sergeant and transferred from the Afternoon Shift to the Day Shift of the Uniform Division (Pick of Shift – 2009), retroactive to January 1, 2009.  Based on the recommendation of Police Chief Witkowski, Mr. Watson moved to approve the voluntary demotion of Officer Ron Hantz to the rank of Corporal retroactive to January 1, 2009.  Mr. Prince seconded; motion carried.

 

Chief Witkowski requested the Board’s approval to promote Probationary Officer Jeffrey Price to the rank of Patrol Officer with the Uniform Division effective January 29, 2009.  Mr. Prince moved to promote Probationary Officer Jeffrey Price to the rank of Patrol Officer effective January 29, 2009.  Mr. Watson seconded; motion carried.

Chief Witkowski also requested to promote Corporal Wesley Thompson to the rank of Sergeant in the Uniform Division due to a vacancy on the Midnight Shift.  The change of status will be effective January 31, 2009.  Mr. Watson moved to promote Corporal Wesley Thompson to the rank of Sergeant on the Midnight Shift in the Uniform Division effective January 31, 2009.  Mr. Prince seconded; motion carried.

 

Building Commissioner Brock Hundt said he will be meeting Thursday, January 29, 2009, with developers of St. Joseph Hospital for talks about temporary occupancy on some equipment. 

 

Director of Community Development Lory Timmer presented a professional service agreement from Specialty Systems of South Bend, Inc. for the not-to-exceed amount of $2,550.00 for the removal of accessible asbestos at 211 N. Hill Street.  Mr. Prince moved to approve the professional service agreement with Specialty Systems of South Bend, Inc. for the not-to-exceed amount of $2,550.00.  Mr. Watson seconded; motion carried.

 

Ms. Timmer also requested to receive quotes for the demolition and clearance of property located at 211 N. Hill Street.  Grading and seeding of the disturbed areas will be an alternate.  Quotes for this project will be received by the Board for opening at the February 10, 2009, meeting.  Mr. Watson moved for approval.  Mr. Prince seconded; motion carried.

 

Engineering Director Gary West said one of the requirements of the Indiana Department of Transportation, as we utilize Federal Highway Funding for a project, is that at the completion of the project a preliminary inspection is performed and punch list developed which identifies any deficiencies or missing items.  He said a Report of Contract Final Inspection and Recommendation for Acceptance on the Jefferson Road project from Byrkit to the eastern City limits has been submitted and the contractor has completed all of the items identified and is ready for final acceptance and moved the Board accept Contract R-27732 Jefferson Road for maintenance.  Mr. Watson seconded; motion carried.

 

Mr. West presented a Professional Services Supplemental Agreement No. 1 from First Group Engineering, Inc.  They completed the design of a center left turn lane for a portion of Main Street between Edison Lakes Parkway and Day Road and have identified five parcels the City will need to acquire.  They have submitted an amendment to this agreement in the amount of $36,405.00 which will bring the Engineering contract to a new not-to-exceed amount of $69,765.00.  Mr. West moved the Board approve Supplemental Agreement No. 1 from First Group Engineering, Inc., and authorize them to proceed with right of way services for this project.  Mr. Prince seconded; motion carried.

 

Mr. West presented Change Order No. 1 from Brooks Construction Company, Inc. for work on the right turn lane on Grape Road at Edison.  This is adding $32,053.28 to the project for a new contract amount of $203,188.98.  Mr. West moved the Board approve Change Order No. 1 with Brooks Construction Company, Inc. in the amount of $32,053.28.  Mr. Watson seconded; motion carried.

 

Open Items:

Mr. West said Houlihan’s Restaurant provided a drawing and parking lot layout that has been routed to the appropriate departments.  Chief Witkowski said a meeting will be held with representatives of Houlihan’s next week.  Mr. Prince noted it was the identical map provided last year.  Mr. West asked that Chief Witkowski update the information on the layout to reflect any deficiencies or corrections that are asked for by the Police Department.

 

Unfinished Business:

There being no additional business brought before the Board, the meeting was adjourned at 10:27 a.m.

 

 

Gary West – President of the Board of

Public Works and Safety/Utility Board

 

Kari Myers, Clerk of the Board of

Public Works and Safety/Utility Board   

 

 

 

 

 



 

 

RESOLUTION  NO. 09-01

 

A RESOLUTION OF THE

UTILITIES BOARD

OF THE CITY OF MISHAWAKA, INDIANA

 

AMENDING THE SCHEDULE OF COMPENSATION FOR

MISHAWAKA UTILITIES FOR THE CALENDAR YEAR 2009

 

 

            WHEREAS, Mishawaka Ordinance 2580 designates the Board of Public Works and Safety of the City of Mishawaka as the city’s Utility Board, with responsibility for the control and operation of Mishawaka Utilities; and

 

            WHEREAS, the Utilities Board adopted a schedule of compensation for salaried and part time employees for 2009 as Utility Board resolution 2008-04 on December 16, 2008; and

 

            WHEREAS, the Utilities Board finds it desirable to amend the Resolution 2008-04 schedule of compensation,

 

            NOW, THEREFORE, BE IT RESOLVED BY THE UTILITY BOARD OF THE CITY OF MISHAWAKA, INDIANA, that:

 

                        The wage schedule for 2009 is hereby amended for certain positions as follows:

 

                                                                        New Biweekly Pay                  New Annual Salary

 

SPECIALITY PAY FOR TEACHING             $  195.00                                 $  5,070.00

 

 

            PASSED by the Utility Board of the City of Mishawaka, Indiana, on this _____ day of January, 2009.

 

 

                                                                                    UTILITIES BOARD

 

 

                                                                                    ___________________________

                                                                                    Gary E. West

 

 

                                                                                    ___________________________

                                                                                    Ronald E. Watson

 

 

                                                                                    ___________________________

ATTEST:                                                                     Kenneth Prince

 

___________________________

Kari Myers, Clerk of the Board