REGULAR MEETING OF THE MISHAWAKA

BOARD OF PUBLIC WORKS AND SAFETY/UTILITY BOARD

January 6, 2009

 

The regular meeting of the Board of Public Works and Safety/Utility Board was called to order by Mayor Rea at 10:04 a.m.  Mayor Rea reappointed Mr. West, Mr. Watson, and Mr. Prince to serve on the Board of Public Works and Safety.  Following the reappointments, the Board’s organization was determined.  Mr. Prince moved to retain the same Board leadership as in 2008 with Mr. Gary West as President and Mr. Ronald (Mike) Watson as Vice-President of the Board of Public Works and Safety.  Mr. Watson seconded; motion carried.  Mr. West moved to appoint Kari Myers as Clerk of the Board.  Mr. Watson seconded; motion carried.  Mr. West moved to appoint Ed Salyer to the Board of Public Works and Safety as a representative on the Plan Commission.  Mr. Prince seconded; motion carried.

 

Mr. Prince moved to dispense with the reading of the minutes of December 23, 2008 and accept them as circulated.  Mr. Watson seconded; motion carried.

 

Mayor’s Comments:

 

Mayor Rea announced that a brief staff meeting would follow today’s Board meeting. 

 

Department Head Reports:

 

Fire Chief Dale Freeman requested that Brian Thomas be promoted from Paramedic to the rank of Battalion Chief, EMS Division, to fill a vacancy, effective January 1, 2009.   Mr. Watson moved to approve the promotion of Brian Thomas to the rank of Battalion Chief, EMS Division, effective January 1, 2009.  Mr. Prince seconded; motion carried.

 

Chief Freeman also requested that Allen Kite be transferred from rank of Driver Operator Fire Department Suppression Division to Paramedic in the Fire Department, EMS Division, effective January 1, 2009.  Mr. Prince moved to approve the change of rank of Allan Kite to Paramedic, EMS, effective January 1, 2009.  Mr. Watson seconded; motion carried.

 

Chief Freeman also requested that Dale Francis be transferred from rank of Paramedic, EMS Division, to that of Master Firefighter in the Fire Department Suppression Division, effective January 1, 2009.  Mr. Watson moved to approve the transfer of Dale Francis to Fire Department Suppression Division effective January 1, 2009.  Mr. Prince seconded; motion carried.

 

Human Resources Director Tara Merriman presented a contract renewal for New Avenues Employee Assistance Program for January 1 thru December 31, 2009 and requested the Board designate the Director of Human Resources as signatory.  Mr. Watson moved the Board approve the contract renewal for New Avenues Employee Assistance Program for 2009 calendar year and designates the Director of Human Resources as signatory.  Mr. Prince seconded; motion carried.

 

City Planner Ken Prince presented an Interlocal Agreement with St. Joseph County for Mishawaka Avenue Bridge and Intersection of Cleveland Road and Fir Road Reconstruction, County paying for Bridge and Tunnel, City paying $100,000 for Cleveland/Fir Road construction.   The County will spend $400,000 in bridge funds for the Riverwalk project; the City will spend $400,000 to design, right of way acquisition for the Cleveland/Fir Road intersection.  It is also a federal aid project which would be an 80/20 match.  Mr. Prince moved to approve the Interlocal Agreement with St. Joseph County for the reciprocal funding for the Mishawaka Avenue Bridge and Intersection of Cleveland Road and Fir Road Reconstruction.  Mr. Watson seconded; motion carried.  Mr. West said it was important to note it’s an opportunity for us to incorporate this tunnel under Mishawaka Avenue into that project which is the most logical and cost effective way to do it.

Mr. Prince presented an Interlocal Agreement with South Bend for the widening of Douglas Road from State Road 23 to the corporate limits of Mishawaka including a 300’ section within Mishawaka.  This is unique because it involves the loan of Northwest TIF funds to the City of South Bend that will be repaid over a maximum of 20 years with 5% interest rate.  This concept was approved by the Redevelopment Commission at their June, 2008, meeting subject to Board of Works final approval.  The South Bend Board of Works approved the agreement on January 5, 2009.  It includes $150,000 in actual costs to the City for the widening of the 300’ in the corporate limits of Mishawaka as well as $75,000 for the conduit for the Metronet fiber optic connection to Mishawaka.  The remainder of the $1.4M TIF funds would be in the form of the loan to South Bend.  Mr. Prince moved to approve the Interlocal Agreement with South Bend for the Douglas Road expansion.  Mr. West said he would like to thank Ken for his efforts as this has been a missing link and it has taken some creative work on his part to put this together.  Mr. Watson seconded; motion carried.

 

Public Comments:

There were no public comments.

 

Unfinished Business:

There being no additional business brought before the Board, meeting was adjourned at 10:18 a.m.

 

 

Gary West-President of the Board of

Public Works and Safety/Utility Board

 

Kari Myers, Clerk of the Board of

Public Works and Safety/Utility Board