REGULAR MEETING OF THE MISHAWAKA
BOARD OF PUBLIC WORKS AND SAFETY/UTILITY BOARD
July 2, 2013

The regular meeting of the Board of Public Works and Safety/Utility Board was called to order by President Gary West at 10:00 a.m. All members were present except Mr. Watson. Mr. Prince moved to dispense with the reading of the minutes of June 25, 2013, and accept them as circulated. Mr. West seconded; motion carried.

Bid Openings:
One bid was received for fifty (50) Fire Service Air Mask and Accessories for the Fire Department and is summarized below:

BIDDER TOTAL PRICE
Donley Safety, Indianapolis, IN $283,484.25
Delivery: 45 days  
Discount: 15%  

Mr. West said this bid would be forwarded to the Fire Department for their review and evaluation.

Bids were opened for West Street Storm Sewer, Phase II, and are summarized below:

CONTRACTOR BID AMOUNT
HRP Construction, South Bend $1,993,000.00
Niblock Excavating, Inc., Bristol, IN $2,450,255.87
Selge Construction Co., Inc., Niles, MI $2,053,668.46

Mr. West said these bids would be forwarded to the consultant for their review and evaluation.

Mayor’s Comments:
Mayor Wood announced a staff meeting would follow today’s Board meeting.

Mayor Wood also reminded everyone of fireworks at dusk on July 4 at Beutter Park.

Department Head Reports:
Wastewater Division Manager Karl Kopec requested the Board award the contract for Middleboro Lift Station Upgrade Project to R. E. Crosby, Inc., Ft. Wayne, IN, the lowest most responsive and responsible bidder in the amount of $597,700.00. Mr. Prince moved to approve as presented. Mr. West seconded; motion carried.

Engineering Director Gary West requested the Board approve plans and authorize the receipt of bids for Carriage Lane, Winding Brook, and South Hampton Lift Station Upgrades to be opened July 30, 2013, and moved for its approval. Mr. Prince seconded; motion carried.

Mr. West presented Professional Service Agreement Supplement No. 2 from Danch, Harner & Associates for Main Street Corridor Platting Project for an increase of $3,575.00 for a new not-to-exceed amount of $35,000.00, and moved for its approval. Mr. Prince seconded; motion carried.

Approval of Claims:
There were no claims to approve.

Approval of SRF Pay Applications:
There were no applications to approve.

New Business:
A request from The Res to hold a “Run for the Res” on Saturday, September 7, 2013, was taken under advisement.

A request from HealthLinc to close a portion of West Fourth Street on August 13, 2013 for a “Back to School Health Fair” was taken under advisement.

Mr. Prince moved to approve a request from VFW Post 360, 1307 E. Jefferson Blvd., to hold a “Get a Vet Wet” fundraiser on Saturday, July 27, 2013, from 11:00 a.m. to 8:00 p.m. with live music subject to normal conditions of approval for live music. Mr. West seconded; motion carried.

Mr. Prince moved to approve a request to close Fifth Street between Smith and Taylor on Thursday, July 4, 2013 from 4:00 p.m. to midnight for a neighborhood block party subject to all normal conditions of approval for public safety. Mr. West seconded; motion carried.

Mr. Prince moved to approve a request to close Seventh Street between Smith and Cleveland on Thursday, July 4, 2013, from 4:00 p.m. to 11:00 p.m. for a neighborhood block party subject to all normal conditions of approval for public safety. Mr. West seconded; motion carried.

A request for renewal of a Tattoo and/or Body Piercing License has been received from Peggie O’Neil, 4609 Grape Road, Ste D-9 and reviewed by the Mishawaka Police Department. Mr. West moved for its approval. Mr. Prince seconded; motion carried.

Old Business:
A request to close Ann Street from Broadway to south alley for a neighborhood block party on Saturday, July 13, 2013 from 3:00 p.m. to 11:00 p.m. continued under advisement.

A request for Notice of Recognition of Encroachment submitted by Bethel College for installation of a directional sign on Lowell Avenue continued under advisement.

Administrative approval of Second Hand Store License Renewal received from Julie’s Used Appliances, 2302 Lincolnway West, continued under advisement due to previous building and zoning deficiencies identified on the property.

A request submitted by ASAP Towing Services for Towing Services Contract continued under advisement.

Unfinished Business:
There being no additional business brought before the Board, the meeting was adjourned at
10:26 a.m.

Gary West - President of the Board of
Public Works and Safety/Utility Board

Kari Myers - Clerk of the Board of
Public Works and Safety/Utility Board

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