REGULAR MEETING OF THE MISHAWAKA
BOARD OF PUBLIC WORKS AND SAFETY/UTILITY BOARD
July 9, 2013

The regular meeting of the Board of Public Works and Safety/Utility Board was called to order at 10:00 a.m. All members were present. Mr. Prince moved to dispense with the reading of the minutes of July 2, 2013, and accept them as circulated. Mr. West seconded; motion carried.

Bid Openings:
Bids were opened for construction of a new concrete retaining wall containment area for the storage of winter salt at 702 S. Union Street and are summarized below:

BIDDER AMOUNT
Larson Danielson Construction, LaPorte, IN $284,543.00
Ziolkowski Construction, South Bend, IN $377,500.00
L.L. Geans Construction, Mishawaka, IN $273,850.00

Mr. West said these bids would be forwarded to Central Services for their review and evaluation.

Bids were opened for general construction at 702 S. Union Street and are summarized below:

BIDDER AMOUNT
Larson Danielson Construction, LaPorte, IN $93,865.00
Ziolkowski Construction, South Bend, IN $110,000.00
Gibson-Lewis, Inc., Mishawaka, IN $101,800.00

Mr. West said these bids would be forwarded to Central Services for their review and evaluation.

Bids were opened for Electrical Services at 702 S. Union Street and are summarized below:

BIDDER AMOUNT
Gemmer Electric, Mishawaka, IN $46,334.50
Herrman & Goetz, Inc., South Bend, IN $120,715.00
Pemberton Davis, Mishawaka, IN $89,375.00

Mr. West said these bids would be forwarded to Central Services for their review and evaluation.

Mayor’s Comments:
Mayor Wood thanked Parks, Police, Central Services and anyone involved to help make the 4th of July fireworks show one of the best.

Mayor Wood announced a staff meeting would follow today’s Board meeting.

Department Head Reports:
Mishawaka Utilities General Manager Jim Schrader presented Utility Board Resolution 2013-01 Establishing a Formal Appeal Process for Complaints for Utility Customers. Mr. Watson moved to approve as presented. Mr. Prince seconded; motion carried.

Fire Chief Dale Freeman requested the Board award the contract for one (1) medium duty ambulance to Donley Safety, Indianapolis, in the amount of $249,106.00. Mr. Prince moved to approve as presented. Mr. Watson seconded; motion carried.

Chief Freeman requested the Board award the contract for fifty (50) self-contained breathing apparatus units and additional equipment to Donley Safety, Indianapolis, as listed on the proposal form as items numbered: 1, 2, 5, 6, 7, and 8 for a total award amount of $251,819.25. Mr. Watson moved to approve as presented. Mr. Prince seconded; motion carried.

City Controller Becky Miller requested the Board declare forty-one (41) cell phones as obsolete and dispose of through Office Depot. Mr. Watson moved to approve as presented. Mr. Prince seconded; motion carried.

Community Development Director Dave Thomas presented Professional Services Agreement Amendment #1 from TecServ Environmental, Inc., for additional over sight services at 523 N. Cedar Street for an increase of $33,595.00 for a new not-to-exceed amount of $36,230.00. Mr. Prince moved to approve as presented. Mr. Watson seconded; motion carried.

City Planner Ken Prince presented a Professional Services Agreement from Schuler Shook Lighting Designers for design services for Central Park Pedestrian Bridge for the not-to-exceed amount of $9,500.00, and moved for its approval. Mr. Watson seconded; motion carried.

Mr. Prince presented Change Order No. 6 from Walsh Construction for the Mishawaka Avenue Bridge Project, B-30481, for a decrease of $6,543.63 for a revised contract amount of $5,778,663.65, and moved for its approval. Mr. Watson seconded; motion carried.

Engineering Director Gary West presented an Escrow Agreement with Selge Construction and 1st Source Bank for Fulmer Road Drainage Improvements and moved for its approval. Mr. Watson seconded; motion carried.

Mr. West presented Change Order No. 2 from Selge Construction for Main Street Improvements Project, Phase VI, for an increase of $309,197.84 for a revised contract amount of $5,741,314.19, and moved for its approval. Mr. Watson seconded; motion carried.

Mr. West requested the Board award the bid for West Street Storm Sewer, Phase II, to HRP Construction, the lowest most responsive, responsible bidder, in the amount of $1,993,000.00, and moved for its approval. Mr. Prince seconded; motion carried.

Approval of Claims:
Mr. Prince moved to approve fourteen (14) Claim Dockets for Utilities and Civil City as submitted by City Controller Becky Miller for a total amount of $9,978,575.20. Mr. Watson seconded; motion carried.

Approval of SRF Pay Applications:
There were no applications to approve.

New Business:
There was no new business.

Old Business:
A request from The Res to hold a “Run for the Res” on Saturday, September 7, 2013, continued under advisement.

A request from HealthLinc to close a portion of West Fourth Street on August 13, 2013 for a “Back to School Health Fair” continued under advisement.

Mr. Watson moved to approve a request to close Ann Street from Broadway to south alley for a neighborhood block party on Saturday, July 13, 2013 from 3:00 p.m. to 11:00 p.m. subject to all normal conditions for noise and public safety. Mr. Prince seconded; motion carried.

A request for Notice of Recognition of Encroachment submitted by Bethel College for installation of a directional sign on Lowell Avenue continued under advisement.

Administrative approval of Second Hand Store License Renewal received from Julie’s Used Appliances, 2302 Lincolnway West, continued under advisement due to previous building and zoning deficiencies identified on the property.

A request submitted by ASAP Towing Services for Towing Services Contract continued under advisement.

Unfinished Business:
There being no additional business brought before the Board, the meeting was adjourned at 10:30 a.m.

Gary West - President of the Board of
Public Works and Safety/Utility Board

Kari Myers - Clerk of the Board of
Public Works and Safety/Utility Board
 

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