REGULAR MEETING OF THE MISHAWAKA

BOARD OF PUBLIC WORKS AND SAFETY/UTILITY BOARD

December 22, 2009

 

 

The regular meeting of the Board of Public Works and Safety/Utility Board was called to order by President Gary West at 10:04 a.m.  All members were present.  Mr. Prince moved to dispense with the reading of the minutes of December 15, 2009, and accept them as circulated.  Mr. Watson seconded; motion carried.

 

Quote Opening:

Quotes were opened for the demolition of 1614, 1618, 1622, 1702, 1708, 1712 N. Main Street and the total quotes summarized below.  Each bid included an itemized breakdown of cost by address that are not included in this summary.  Unit prices for cisterns up to 500 gallons and abandonment of water wells up to 4” in diameter were taken in case such elements are encountered during demolition.

 

 

 

Company

Base Quote

(demolition, removal, grading) for all structures

Unit Price     Unit Price

Cistern         Well   

Removal       Abandonment

Torok Excavating Inc.

$37,022.00

$700.00         $750.00

John Boettcher Sewer & Ex.

$52,350.00

$850.00         $1,200.00

Ritschard Bros., Inc.

             $57,707.00

$500.00         $500.00

C & E Excavating, Inc.

$48,785.00

$850.00         $475.00

R & R Excavating, Inc.

$53,245.00

$600.00         $500.00

 

Mr. West indicated these quotes would be taken under advisement for review and recommendation by the Engineering Department.

 

Quotes were then opened for the demolition of 851 and 853 East Third Street  and 209 S. Merrifield Avenue and are summarized below:

 

 

 

Company

Total Quote

(demolition, removal, grading and seeding)

 

 

Time to Complete

Torok Excavating Inc.

$37,528.00

30 days

Indiana Earth, Inc.

$33,250.00

30 days

Ritschard Bros., Inc.

$33,475.00

40 days

C & E Excavating, Inc.

$32,543.50

40 days

R & R Excavating, Inc.

$45,790.00

30 days

 

Mr. West indicated these quotes would be taken under advisement for review and recommendation by the Redevelopment Department.

 

Department Head Reports:

Corporation Counsel John Gourley presented a joint Utility Board/Board of Public Works resolution 2009-11 approving the licensing agreement submitted by Broadcast Music, Inc. (BMI) covering the use of music in municipal buildings, swimming pools, ice rink, senior center dances/classes, golf/tennis centers, snack bars, and community/recreation center activities in the amount of three hundred and five dollars ($305.00).   Mr. Prince moved approval of joint resolution 2009-11 as presented, Mr. Watson seconded.  Motion carried.

 

Corporation Counsel John Gourley presented an Animal Control and Shelter services agreement between the City and the Humane Society of St. Joseph County, Indiana, Inc.   This is a three year agreement with established rates of $138,000.00 for calendar year 2010, $144,900.00 for calendar year 2011, and $152,145.00 for calendar year 2012.  As part of the agreement, the City reserved the right to terminate this agreement at the end of calendar rear 2010, and also at the end of calendar year 2012 with proper advance notice to the Humane Society.   Mr. Watson moved for approval of the agreement.  Mr. Prince seconded; motion carried. 

 

Mishawaka Utilities General Manager Jim Schrader presented Utility Board Resolution 2009-06 for approving and confirming a collective bargaining agreement for certain employees (International Brotherhood of Electrical Workers, Local 1392) and Mishawaka Utilities for calendar year 2010 (one year agreement). The Board thanked Local 1392, Mr. Schrader, and the negotiating team for their work on reaching an agreement.   Mr. Watson moved for the approval of Utility Board Resolution 2009-06.  Mr. Prince seconded; motion carried.

 

Police Chief Ken Witkowski requested that the Board promote probationary officer Gregory Carr to the rank of Patrol Officer within the uniform Division effective on December 23, 2009 when his one year probationary period ends.  Based on Chief Witkowski’s recommendation, Mr. Prince moved for the approval.  Mr. Watson seconded; motion carried.

 

Human Resource Director Tara Antonucci presented a contract renewal for the New Avenues  Employee Assistance Program (EAP) for calendar year 2010, and requested that Mrs. Antonucci as Human Resource Director be designated as the signatory to the agreement.  Mr. Watson moved for the approval.  Mr. Prince seconded; motion carried. 

 

Community Development Director Lory Timmer recommended that the contract for the demolition and removal of the structure located 821 South Logan Street be awarded to Torok Excavating, Inc. of South Bend, the lowest responsive and responsible quoter in an amount not to exceed $7,250.00.  Based on Mrs. Timmer’s recommendation, Mr. Prince moved for the approval.  Mr. Watson seconded; motion carried.

 

Director of Engineering, Gary West presented Change Order #1 for the Northwest Trunk Gravity Sewer Rehabilitation Project with Insituform Technologies USA Inc.  The change decreases the project by $195,257.00 based on the ability to significantly reduce the amount of dewatering required as part of the project.  The new not to exceed amount is $610,416.00.  The change also increases the length of the contract by 120 days.  Mr. West moved approval.  Mr. Watson seconded; motion carried.

 

Director of Engineering, Gary West presented three contracts for consultant services for construction observation.  All three contracts are with First Group Engineering.  All three projects are being funded with American Recovery and Reinvestment Act (ARRA) stimulus funds and are being bid by the Indiana Department of Transportation.  The projects and not to exceed amount of the contracts are as follows: 

 

(1) State Project (Des 0600199) Traffic Signal Upgrades McKinley Ave (Logan Street to Division Street) $135,487.00.  Mr. West moved approval.  Mr. Prince seconded; motion carried.

 

(2) State Project (Des 0900858) Traffic Signal Modernization Energy Efficiency $36,402.16. Mr. West moved approval.  Mr. Watson seconded; motion carried.

 

(3) State Project (Des 0900915) Large Overhead ID Signs $5,723.01. Mr. West moved approval.  Mr. Prince seconded; motion carried.

 

 

Director of Engineering, Gary West presented a one year service agreement for the voice (radio) component of the City’s communication system with Motorola.  The agreement is for calendar year 2010.  The monthly fees are $41,119.41 with a yearly cost of $478,991.47.  Mr. West noted that there were still some questions being asked of the service provider that may impact the final cost, but asked that the Board approve the service agreement to insure that coverage did not lapse.  If required, adjustments will be brought back before the Board for subsequent approval. Mr. West moved approval.  Mr. Watson seconded; motion carried.

 

Approval of Claims:

Mr. Prince moved to approve Claim Dockets for Utilities and Civil City as submitted by City Controller Yvonne Milligan.  Mr. Watson seconded; motion carried.

 

Public Comments:

There were no public comments.

 

Unfinished Business:

There being no additional business brought before the Board, the meeting was adjourned at 10:38 a.m.

 

 

 

Gary West – President of the Board of

Public Works and Safety/Utility Board

 

 

 

Ken Prince Member, on behalf of Kari Myers Clerk of the Board of

Public Works and Safety/Utility Board