REGULAR MEETING OF THE MISHAWAKA

BOARD OF PUBLIC WORKS AND SAFETY/UTILITY BOARD

December 8, 2009

 

 

The regular meeting of the Board of Public Works and Safety/Utility Board was called to order by President Gary West at 10:05 a.m.  All members were present.  Mr. Prince moved to dispense with the reading of the minutes of December 1, 2009, and accept them as circulated.  Mr. Watson seconded; motion carried.

 

Bid Openings:

Bids were opened for one (4) 4 X 4 Mini Dump Truck with Snow Plow and are summarized below:

 

VENDOR

MODEL

BASE

DELIVERY

PARTS DISCOUNT

Jordan Automotive

2011 Ford F450

$52,930.00

Apr/May 2010

25%

Lakeshore Ford

2011 Ford F450

$50,690.00

Mid-March 2010

20%

 

Bids were opened for one (1) 4 X 2 Cab/Chassis w/KUV Service Body and are summarized below:

 

VENDOR

MODEL

BASE

DELIVERY

PARTS DISCOUNT

Jordan Automotive

2008 Ford F450

$37,587.25

30 days

25%

Lakeshore Ford

2009 Ford F450

$39,990.00

35 days

20%

 

Mr. West thanked the bidders and indicated the bids will be taken under advisement for review and consideration by the Street Department.

 

Department Head Reports:

Police Chief Ken Witkowski submitted a request to declare computer monitors, computers, printers, and ups’s (uninterrupted power supply) obsolete for disposal by the IT Department.  Mr. Prince moved to declare computer monitors, computers, printers, and ups’s obsolete for disposal by the IT Department.  Mr. Watson seconded; motion carried.

 

Building Commissioner Brock Hundt presented the Building Department statistics for the month of November, 2009.  Mr. Hundt said the Department had issued permits for two new homes in November bringing the total for the year to 29.  Last year at this time permits were issued for 44 new homes. 

 

Mishawaka Utilities Water Division Manager Bruno Trimboli presented a reimbursement agreement with INDOT for Utility Adjustment for Motel 8 on SR 933 in the amount of $53,063.62 for relocation of water main and service near the proposed intersection of SR 331 and SR 933.  Mr. Watson moved to approve the reimbursement agreement with INDOT for Utility Adjustment for Motel 8 water service in the amount of $53,063.62.  Mr. Prince seconded; motion carried.

 

On behalf of Community Development Director Lory Timmer, Mr. Prince requested to receive quotes for the demolition and clearance of 851 and 853 E. Third Street and 209 S. Merrifield Avenue to be opened on December 22, 2009 and moved for the Board’s approval.  Mr. Watson seconded; motion carried.

 

Engineering Director Gary West presented a reimbursement agreement with INDOT for Utility Adjustment for Motel 8 on SR 933 in the amount of $80,942.50 for relocation of sanitary sewer and lift station near the proposed intersection of SR 331 and SR 933 and moved for the Board’s approval.  Mr. Watson seconded; motion carried.

 

Mr. West presented Change Order No. 1 from Bowen Engineering for the Holy Cross Parkway Lift Station for an increase of $22,324.17 making the new contract amount of $1,127,324.17, and additional 101 days to the contract time and moved for its approval.  Mr. Watson seconded; motion carried.

 

Mr. West requested approval of an Escrow Agreement with Insituform Technologies USA, Inc. for the Northwest Trunk Sewer Rehabilitation project and moved for its approval.  Mr. Prince seconded; motion carried.

 

Mr. West presented a professional service agreement with Lawson-Fisher Associates for field documentation and mapping of storm sewer outfalls for the not-to-exceed amount of $26,369.00 and moved for its approval.  Mr. Watson seconded; motion carried.

 

Mr. West presented Change Order #3 Final from R & R Excavating Inc. for Holy Cross Parkway Pavement for a decrease of $75,315.17 for a final contract amount of $4,439,525.26 and moved for its approval.  Mr. Prince seconded; motion carried.

 

Lastly, Mr. West presented Amendment No. 1 to the professional service agreement with Lawson-Fisher Associates for the Northside Signal Modernization for an additional $20,400.00 for a new contract amount of $54,550.00 and moved for its approval.  Mr. Watson seconded; motion carried.

 

Street Commissioner Mike Watson presented the Street Department and Central Motor Pool Holidays for 2010 and moved for their approval.  Mr. Prince seconded; motion carried.

 

Mayor’s Comments:

Mayor Rea arrived at 10:20.  He announced a brief staff meeting would follow today’s Board meeting.

 

Approval of Claims:

There were no claims to approve.

 

Hearing:

A request for postponement of Grievance 2009-1 filed by Mishawaka Firefighters Union Local 360 was received.

 

Public Comments:

There were no public comments.

 

Unfinished Business:

There being no additional business brought before the Board, the meeting was adjourned at 10:29 a.m.

 

Gary West – President of the Board of

Public Works and Safety/Utility Board

 

Kari Myers, Clerk of the Board of

Public Works and Safety/Utility Board