REGULAR MEETING OF THE MISHAWAKA

BOARD OF PUBLIC WORKS AND SAFETY/UTILITY BOARD

December 1, 2009

 

 

The regular meeting of the Board of Public Works and Safety/Utility Board was called to order by President Gary West at 10:07 a.m.  All members were present.  Mr. Prince arrived at 10:16 a.m.  Mr. Watson moved to dispense with the reading of the minutes of November 24, 2009, and accept them as circulated.  Mr. West seconded; motion carried.

 

Bid Openings:

There were no bid openings.

 

Mayor’s Comments:

The Mayor was not available for today’s Board meeting.

 

Department Head Reports:

Police Chief Ken Witkowski presented specifications and requested the Board’s approval to advertise to receive bids for up to 22 patrol vehicles to be opened January 5, 2010.  Mr. Watson moved to approve the request to advertise for up to 22 patrol vehicles to be opened January 5, 2010.  Mr. West seconded, but would like the legal department to review the specifications prior to advertising; motion carried.

 

On behalf of City Controller Yvonne Milligan, Mr. West presented Resolution 2009-10 for the participation of the City of Mishawaka in the Motor Fuel Hedge Program with the Indiana Bond Bank for the 2010 budget year.  Mr. West indicated this program would involve managing both fuel prices and quantities to achieve stabilized fuel prices for the 2010 budget year.  Mr. West moved to approve Resolution 2009-10 and name the City Controller as signatory.  Mr. Watson seconded; motion carried.

 

Community Development Director Lory Timmer requested the Board’s approval to receive quotes for the demolition and clearance of 821 S. Logan Street to be opened Tuesday, December 15, 2009.  Mr. Watson moved to approve.  Mr. West seconded; motion carried.

 

Engineering Director Gary West presented Amendment No. 2 from Lawson-Fisher Associates for final plans of Main Street Improvement:  Donaldson to Edison Lakes Parkway for an increase of $156,950.00 for a new not-to-exceed contract amount of $472,005.00 and moved for its approval.  Mr. Watson seconded; motion carried.

 

Mr. West presented a Professional Services Agreement with DLZ for the survey of Twelfth Street, Lexington to Blackberry, topographic and location control route survey plat for a lump sum of $49,500.00 and moved for its approval.  Mr. Prince seconded; motion carried.

 

Mr. West requested the Board’s approval to receive quotes for the demolition of six (6) structures, 1614, 1618, 1622, 1702, 1708, and 1712 North Main Street, to be opened December 22, 2009, and moved for its approval.  Mr. Watson seconded; motion carried.

 

Mr. West requested the Board’s approval for sale of a 6’ X 10’ easement for $2,000.00 to AT&T at the rear of 2123 N. Main Street and moved for its approval.  Mr. Prince seconded; motion carried.

 

Mr. West also presented Change Order #1 from Rieth-Riley Construction for Edison Lakes Whitetopping for an additional $270,394.78 for a new not-to-exceed amount of $839,152.78.  Mr. West said due to the timing of the project, the concrete was removed from the contract and replaced with 2” asphalt and the concrete contract items will be deleted.  Mr. West moved for its approval.  Mr. Prince seconded; motion carried.

 

Approval of Claims:

Mr. Watson moved to approve Claim Dockets for Utilities and Civil City as submitted by City Controller Yvonne Milligan.  Mr. Prince seconded; motion carried.

 

New Business:

A request to set a hearing date for Grievance 2009-1 filed by Mishawaka Firefighters Union Local 360 was received and has been set for Tuesday, December 8, 2009, at 11:00 a.m. in Room 106.

 

Public Comments:

There were no public comments.

 

Unfinished Business:

There being no additional business brought before the Board, the meeting was adjourned at 10:27 a.m.

 

Gary West – President of the Board of

Public Works and Safety/Utility Board

 

Kari Myers, Clerk of the Board of

Public Works and Safety/Utility Board