REGULAR MEETING OF THE MISHAWAKA

BOARD OF PUBLIC WORKS AND SAFETY/UTILITY BOARD

November 24, 2009

 

 

The regular meeting of the Board of Public Works and Safety/Utility Board was called to order by President Gary West at 10:05 a.m.  All members were present except Mr. Watson.  Mr. Prince moved to dispense with the reading of the minutes of November 17, 2009, and accept them as circulated.  Mr. West seconded; motion carried.

 

Quote Openings:

Responses for the requests for qualifications (RFQ) for the Guaranteed Energy Savings project were opened and the companies who submitted proposals are listed below:

 

Performance Services, Indianapolis, IN

Energy Systems Group, Indianapolis, IN

 

Mr. West indicated the responses will be taken under advisement and consideration by Mr. Prince.

 

Mayor’s Comments:

Mayor Rea said a staff meeting would follow today’s Board meeting.

 

Department Head Reports:

Police Chief Ken Witkowski announced that the recipient of the Officer of the Third Quarter is Sgt. Bryan Fox who is assigned to the Public Relations Division.  Sergeant Fox was commended for his professionalism and high standards, and when not on the streets serving the community, he coordinates all of the Department’s training needs.

 

Chief Witkowski said Lieutenant Tim Williams was recently recognized for his leadership with the “Operation Pull Over” program and the DUI Task Force.  Chief Witkowski also said Lt. Williams has been nominated for the State D.A.R.E. award.

 

Human Resources Director Tara Antonucci requested the Board adopt the Employee Handbook for Civil City and Utilities employees.  Mr. Prince moved for the adoption of the Employee Handbook for Civil City and Utilities employees.  Mr. West seconded; motion carried.

 

Community Development Director Lory Timmer requested the Board’s approval of a professional service agreement with Specialty Systems of South Bend, Inc. for removal of accessible asbestos at 126 W. Tenth Street for the lump sum amount of $1,250.00.  Mr. Prince moved to approve the professional service agreement with Specialty Systems of South Bend, Inc. for the lump sum amount of $1,250.00.  Mr. West seconded; motion carried.

 

Mrs. Timmer requested the Board’s approval of a professional service agreement with Specialty Systems of South Bend, Inc. for removal of accessible asbestos at 1812 N. Main Street for the lump sum amount of $2,970.00.  Mr. Prince moved to approve the professional service agreement with Specialty Systems of South Bend, Inc. for the lump sum of $2,970.00.  Mr. West seconded; motion carried.

 

Mrs. Timmer also requested the Board’s approval to award the demolition of 126 W. Tenth Street to Torok Excavating, Inc., the lowest responsive and responsible quoter, for the base amount of $8,000.00 and the alternate of $560.00 for a total contract amount of $8,560.00.  Mr. Prince moved to award the demolition of 126 W. Tenth Street to Torok Excavating, Inc., for the not-to-exceed amount of $8,560.00.  Mr. West seconded; motion carried.

 

Engineering Director Gary West presented Amendment No. 2 from Abonmarche Consultants for additional services in connection with the Douglas Road Medical Park for an additional $16,500.00 making the new not-to-exceed amount of the agreement $155,900.00 and moved for its approval.  Mr. Prince seconded; motion carried.

 

Mr. West presented Project Coordination Contracts with INDOT for the Large Overhead ID Sign (DES: 0900915), and for Traffic Signal Efficiency Upgrade (DES: 0900858) and moved for their approval.  Mr. Prince seconded; motion carried.

 

Approval of Claims:

There were no claims to approve.

 

Public Comments:

There were no public comments.

 

Unfinished Business:

There being no additional business brought before the Board, the meeting was adjourned at 10:24 a.m.

 

Gary West – President of the Board of

Public Works and Safety/Utility Board

 

Kari Myers, Clerk of the Board of

Public Works and Safety/Utility Board