REGULAR MEETING OF THE MISHAWAKA

BOARD OF PUBLIC WORKS AND SAFETY/UTILITY BOARD

November 3, 2009

 

 

The regular meeting of the Board of Public Works and Safety/Utility Board was called to order by President Gary West at 10:05 a.m.  All members were present.  Mr. Prince moved to dispense with the reading of the minutes of October 27, 2009, and accept them as circulated.  Mr. Watson seconded; motion carried.

 

Bid Openings:

There were no bid openings.

 

Mayor’s Comments:

The Mayor said a brief staff meeting would follow today’s Board meeting.

 

Department Head Reports:

Building Commissioner Brock Hundt presented the Building Department statistics for the month of October, 2009.  Mr. Hundt said the Department had covered their expenses for the year.  Permits for the month included two (2) new single family homes and four (4) build-outs at the Medical Office Building on Douglas Road.

 

City Planner Ken Prince on behalf of Community Development Director Lory Timmer presented Change Order No. 1 from Quality Environmental Professionals, Inc. (QEPI) for additional work involved in site investigation at 1126 S. Union Street (former Sunoco Station) for an additional $3,018.78 for a new not-to-exceed amount of $15,635.78 and moved for its approval.  Mr. Watson seconded; motion carried.

 

Mr. Prince requested the Board’s approval to receive quotes for the demolition and clearance of 126 W. 10th Street, to be opened on November 17, 2009, and moved for its approval.  Mr. Watson seconded; motion carried.

 

Mr. Prince presented Change Order No. 8 from Northern Indiana Construction Company for Mishawaka Riverwalk project R-30198 for an additional $2,010.00 for tree removal; Change Order No. 9 for an additional $15,566.55 for staining of the retaining wall; and Change Order No. 10 for an additional $7,189.80 for boat ramp modifications for a new not-to-exceed contract amount of $1,428,143.85 and moved for their approval.  Mr. Watson seconded; motion carried.

 

Engineering Director Gary West presented Change Order No. 1 from Herrman & Goetz, Inc. dba Underground Services for Front Street Sewer to River Crossing No. 2 for an additional $42,314.32 making the new not-to-exceed value of this project $598,485.87 and moved for its approval.  Mr. Watson seconded; motion carried.

 

Mr. West presented Change Order No. 3 from Walsh & Kelly, Inc. for Douglas Road Improvements, Grape-City Limits for an additional $73,757.89 for a new not-to-exceed value of this project $4,590,458.40 and moved for its approval.  Mr. Prince seconded; motion carried.

 

Mr. West presented a contract between INDOT and the City of Mishawaka for McKinley Avenue Traffic Signal Improvements and moved for its acceptance.  Mr. Watson seconded; motion carried.

 

Mr. West presented Change Order No. 1 from HRP Construction for Juday Creek ForceMain Div. A & B for an additional $51,226.00 for a new not-to-exceed contract amount of $3,308,040.20 and moved for its approval.  Mr. Prince seconded; motion carried.

 

Mr. West presented Professional Services Agreement Amendment No. 1 from Lawson-Fisher Associates for design of Supplemental Measures on the Train Whistle Ban for an additional $17,800.00 for a new not-to-exceed amount of $49,000.00 and moved for its approval.  Mr. Watson seconded; motion carried. 

 

Approval of Claims:

City Controller Yvonne Milligan requested payment approval of claims for Utilities and Civil City as listed below:

 

#900346                      $   312,462.02

#900347                      $2,986,333.11

#900348                      $     30,084.56

#900349                      $           55.00

#900350                      $   118,663.29

#900351                      $   212,783.73

#900352                      $     96,453.99

#900353                      $     46,628.94

#900354                      $     18,959.07

#900355                      $2,801.996.36

#900356                      $   254,078.00

#900357                      $     89,069.38

#900358                      $   409,541.62

#900359                      $   370,464.01

#900360                      $     15,000.00

 

NOTE ONLY:

#900345                      Park Docket

 

Mr. Prince moved to approve the aforementioned claims.  Mr. Watson seconded; motion carried.

 

Hearings:

A Transient Merchants License Hearing has been scheduled for T. C. Tree Farms on Tuesday, November 10, 2009, to sell Christmas trees at 4917 Grape Road.

 

A Hearing for a Second Hand Store License has been scheduled for Disc Replay, 5916 Grape Road on Tuesday, November 10, 2009.

 

New Business:

A request submitted by Ruth’s Christ Steak House, 902 E. University Drive, to hold a tailgate tent party on Saturday, November 14, 2009, was taken under advisement.

 

Public Comments:

Richard Barnette thanked Mike Faulkner and his staff for repainting four (4) Historic Marker Signs. 

 

Unfinished Business:

There being no additional business brought before the Board, the meeting was adjourned at 10:23 a.m.

 

 

Gary West – President of the Board of

Public Works and Safety/Utility Board

 

Kari Myers, Clerk of the Board of

Public Works and Safety/Utility Board