REGULAR MEETING OF THE MISHAWAKA

BOARD OF PUBLIC WORKS AND SAFETY/UTILITY BOARD

October 13, 2009

 

 

The regular meeting of the Board of Public Works and Safety/Utility Board was called to order by President Gary West at 10:05 a.m.  Mr. Prince moved to dispense with the reading of the minutes of October 6, 2009, and accept them as circulated.  Mr. Watson seconded; motion carried.

 

Bid Openings:

There were no bid openings.

 

Mayor’s Comments:

The Mayor said a brief staff meeting would follow today’s Board meeting.

 

Department Head Reports:

Park Superintendent Mike Faulkner requested the receipt of quotes for the Eberhart-Petro Drainage Improvement Project be delayed.  He said the scope of work may be modified and plans available mid-November.

 

Mr. Faulkner submitted a request to trim two trees located at 1012 Charlotte Street.  The Park Department landscaper has analyzed these trees and recommended they be trimmed.  It should be noted that the Electric Department will be trimming the trees.  Mr. Watson moved to approve the trimming of two trees at 1012 Charlotte Street.  Mr. Prince seconded; motion carried.

 

Mr. Faulkner also thanked those who participated in Oktoberfest and said the help was very much appreciated.

 

Director of Community Development Lory Timmer requested the Board’s approval to award the demolition of 2023 Lincolnway West to Indiana Earth, Inc., the lowest responsive and responsible quoter, for the base amount of $8,500.00 and the alternate of $1,340.00 for a total contract amount of $9,840.00.  Mr. Watson moved to award the demolition of 2023 Lincolnway West to Indiana Earth, Inc., for the not-to-exceed amount of $9,840.00.  Mr. Prince seconded; motion carried.

 

Sewer Maintenance Department Manager Tom Dolly requested the Board’s approval to receive quotes for one Battery Powered Push Mini Camera System with quotes to be opened on October 27, 2009.  Mr. Prince moved to approve.  Mr. Watson seconded; motion carried.

 

City Planner Ken Prince requested the Board’s approval to receive sealed Requests for Qualifications for “Guaranteed Energy Savings Project” to be opened on Tuesday, November 24, 2009, and moved for approval.  Mr. Watson seconded; motion carried.

 

Mr. Prince presented Change Order No. 1 from L.L. Geans for Kate’s Garden Parking Lot Improvements for an increase of $23,248.50 for a new not-to-exceed contract amount of $126,748.50, plus 22 additional days for a new Substantial Completion date of November 6, 2009, and moved for the Board’s approval.  Mr. Watson seconded; motion carried.

 

Engineering Director Gary West presented Change Order No. 1 Final from C & E Excavating for the demolition of 109 Front Street and 207 Mill Street for an increase of $870.00 for a final contract amount of $22,266.25 and moved for the Board’s approval.  Mr. Watson seconded; motion carried.

 

Street Commissioner Mike Watson said leaf pick up would begin next Monday.

 

Approval of Claims:

There were no claims to approve.

 

New Business:

A Transient Merchants License Hearing was scheduled for Brown’s Tree Farms on Tuesday, October 27, 2009, to sell Christmas trees at the K-Mart Plaza located at 420 W. McKinley Avenue.

 

Public Comments:

There were no public comments.

 

Unfinished Business:

There being no additional business brought before the Board, the meeting was adjourned at 10:18 a.m.

 

Gary West – President of the Board of

Public Works and Safety/Utility Board

 

Kari Myers, Clerk of the Board of

Public Works and Safety/Utility Board