REGULAR MEETING OF THE MISHAWAKA

BOARD OF PUBLIC WORKS AND SAFETY/UTILITY BOARD

September 22, 2009

 

 

The regular meeting of the Board of Public Works and Safety/Utility Board was called to order by President Gary West at 10:03 a.m.  All members were present.  Mr. Prince moved to dispense with the reading of the minutes of September 15, 2009, and accept them as circulated.  Mr. Watson seconded; motion carried.

 

Bid Openings:

Bids were opened for the Edison Lakes Parkway White Topping Project and are summarized below:

 

COMPANY                                                      BASE BID

Selge Construction Co., Inc.                     $775,383.10

Walsh & Kelly, Inc.                                 $744,503.30

Rieth-Riley Construction Co., Inc.              $568,758.00

 

Mr. West indicated bids would be taken under advisement for review and recommendation by the City’s consultant. 

 

Mayor’s Comments:

The Mayor was not available for today’s meeting.  Mr. West indicated a brief staff meeting would follow today’s Board meeting.

 

Department Head Reports:

Police Chief Ken Witkowski said Sgt. Joseph Kasznia has been cleared to return to “Active Duty” effective September 16, 2009.  Sgt. Kasznia was placed on “Administrative Leave with Pay” following an incident in the discharge of his weapon while on a SWAT call out.  Mr. Prince moved to return Sgt. Joseph Kasznia to “Active Duty” effective September 16, 2009.  Mr. Watson seconded; motion carried.

 

Chief Witkowski said the “2nd Annual Justice Ride” would be Sunday, October 11, 2009.  Proceeds support the Family Justice Center of St. Joseph County. 

 

Park Superintendent Milk Faulkner submitted a request for tree and stump removal at 402 Byrkit.  The Parks Department landscaper has analyzed the tree and recommended its removal.  Mr. Watson moved for the Board’s approval to remove tree and stump at 402 Byrkit.  Mr. Prince seconded; motion carried.

 

Mr. Faulkner submitted a request for tree and stump removal at 808 Elizabeth Street.  The Parks Department landscaper has analyzed the tree and recommended its removal.  Mr. Watson moved for the Board’s approval to remove tree and stump at 808 Elizabeth.  Mr. Prince seconded; motion carried.

 

Community Development Director Lory Timmer requested the Board’s approval to receive quotes for the demolition and clearance of 2023 Lincolnway West to be opened Tuesday, October 6, 2009.  Mr. Prince moved to approve.  Mr. West seconded; motion carried.

 

Mrs. Timmer requested the Board’s approval of a professional service agreement with Specialty Systems of South Bend, Inc. for removal of accessible asbestos at 2023 Lincolnway West for the lump sum amount of $3,000.00.  Mr. Watson moved to approve the professional service agreement with Specialty Systems of South Bend, Inc. for the lump sum amount of $3,000.00.  Mr. Prince seconded; motion carried.

 

Mrs. Timmer requested the Board’s approval of a professional service agreement with Specialty Systems of South Bend, Inc. for removal of accessible asbestos at 1702 N. Main Street for the lump sum amount of $1,450.00.  Mr. Prince moved to approve the professional service agreement with Specialty Systems of South Bend, Inc. for the lump sum amount of $1,450.00.  Mr. Watson seconded; motion carried.

 

Engineering Director Gary West requested the Board award the contract for the Northwest Trunk Sewer Rehabilitation project to Insituform Technologies, the lowest responsive and responsible bidder, for the amount of $805,673.00 and moved for its approval.  Mr. Prince seconded; motion carried.

 

Mr. West requested the Board award the contract for Mill Street and Mill Street Parking Lot Improvements to John Boettcher Sewer and Excavating, the lowest responsive and responsible bidder, for the corrected amount of $608,843.93 and moved for its approval.  Mr. Watson seconded; motion carried.

 

Mr. West presented an Escrow Agreement with First Source Bank and Rieth-Riley for the Mishawaka Avenue Streetscape Project and named the City Controller as signatory and moved for its approval.  Mr. Watson seconded; motion carried.

 

Mr. West presented an Escrow Agreement with Bank of New York Mellon Trust Company and Bowen Engineering for the Holy Cross Parkway Lift Station and named the City Controller as signatory and moved for its approval.  Mr. Prince seconded; motion carried.

 

Approval of Claims:

City Controller Yvonne Milligan requested payment approval of claims for Utilities and Civil City as listed below:

 

#900296       $       3,839.44

#900297       $          380.56

#900299       $    349,645.00

#900300       $        8,590.55

#900301       $      33,647.34

#900302       $    112,157.98

#900303       $    470,423.71

#900304       $    116,269.63

#900306       $    479,916.65

#900307       $    821,196.79

#900308       $    315,842.65

#900309       $ 1,145,382.12

 

NOTE ONLY:

#900298       Park Docket

 

Mr. Watson moved to approve the aforementioned claims.  Mr. Prince seconded; motion carried.

 

New Business:

Mr. West said requests for disabled parking have been received from residents at 1021 Geyer Street and 109 W. Battell Street and have been reviewed by the Mishawaka Police Department’s Traffic Bureau.  Upon their review, the Police Department recommends these applications be approved.  Mr. Prince moved to approve the disabled parking requests as listed above.  Mr. Watson seconded; motion carried.

 

Public Comments:

There were no public comments.

 

Unfinished Business:

There being no additional business brought before the Board, the meeting was adjourned at 10:27 a.m.

 

Gary West – President of the Board of

Public Works and Safety/Utility Board

 

Kari Myers, Clerk of the Board of

Public Works and Safety/Utility Board