REGULAR MEETING OF THE MISHAWAKA

BOARD OF PUBLIC WORKS AND SAFETY/UTILITY BOARD

September 15, 2009

 

 

The regular meeting of the Board of Public Works and Safety/Utility Board was called to order by President Gary West at 10:02 a.m.  All members were present.  Mr. Prince moved to dispense with the reading of the minutes of September 8, 2009, and accept them as circulated.  Mr. Watson seconded; motion carried.

 

Bid Openings:

Bids were opened for the Northwest Trunk Sewer Rehabilitation and are summarized below:

 

                             COMPANY                        BID AMOUNT

                             Insituform Technologies         $805,673.00

 

Mr. West indicated this quote would be taken under advisement for review and recommendation by the City’s consultant. 

 

Bids were opened for Mill Street Improvements and Parking Lot and are summarized below:

 

COMPANY                                           BASE BID              ALTERNATE #1

Niblock Excavating, Inc.                          $883,470.11              $791,941.36

John Boettcher Sewer & Excavating          $608,815.06              $538,733.73

Walsh & Kelly, Inc.                                 $632,512.00              $368,418.00

Brooks Construction Company, Inc.           $725,199.03              $652,133.14

Selge Construction Co., Inc.                     $735,707.00              $690,905.25

HRP Construction, Inc.                            $710,158.20              $656,162.70

Rieth-Riley Construction Co.                     $675,597.15              $612,206.50

C & E Excavating                                   $652,094.15              $577,576.85

 

Mr. West indicated these quotes would be taken under advisement for review and recommendation by the City’s consultant.

 

Mayor’s Comments:

The Mayor was not available for today’s meeting.  Mr. West indicated a brief staff meeting would follow today’s Board meeting.

 

Department Head Reports:

Park Superintendent Mike Faulkner requested authorization to receive quotes for Drainage Improvements at Eberhart-Petro Golf Course with quotes to be opened September 29, 2009.  Mr. West moved to authorize the receipt of quotes for Drainage Improvements at Eberhart-Petro Golf course with opening on September 29, 2009.  Mr. Prince seconded; motion carried.

 

Wastewater Division Manager Karl Kopec presented Change Order #9 from Walsh Construction for the Waste Water Treatment Plant expansion project for an increase of $140,309.09 for an adjustment contract amount of $35,199,314.00.  Mr. Prince moved to approve Change Order #9 from Walsh Construction for an increase of $140,309.09 for an adjusted contract amount of $35,199,314.00.  Mr. Watson seconded; motion carried.

 

City Planner Ken Prince presented Supplemental Agreement No. 1 with DLZ for additional design services for Merrifield Park Connector for an increase of $14,790.00 for a new not to exceed amount of $260,290.00 and moved for its approval.  Mr. Watson seconded; motion carried.

Mr. Prince presented a Notice of Encroachment for the existing structure and stoop at 323 S. West Street.  The home was recently rezoned from R-1 Single Family Residential to R-3 Multi Family Residential to allow for up to three units; and a Development Variance was approved September 9, 2009, for parking setbacks and moved for approval of the Notice of Encroachment.  Mr. Watson seconded; motion carried.

 

Engineering Director Gary West requested the Board award the contract for the High Efficiency Blower Motor for the Wastewater Treatment Plan to Mason Engineering & Construction, the lowest responsive and responsible bidder, for the amount of $197,900.00 and moved for its approval.  Mr. Prince seconded; motion carried.

 

Mr. West requested the Board’s approval to award the Juday Creek Force Main Rehabilitation project, Divisions “A” and “B” to HRP Construction Company, the lowest responsive and responsible bidder, in the amount of $3,256,814.20 and moved for its approval.  Mr. Watson seconded; motion carried.

 

Mr. West presented Change Order No. 1 from Selge Construction for the Holy Cross Parkway Lift Station Force Main, Phase IIC and IID for a reduction of $5,405.00 for a new contract amount of $562,320.00 and moved for its approval.  Mr. Prince seconded; motion carried.

 

Mr. West presented a Professional Services Agreement with Lawson-Fisher Associates for construction observation of the Holy Cross Parkway Lift Station Force Main Phase IIF for a not to exceed amount of $78,820.00 and moved for its approval.  Mr. Watson seconded; motion carried.

 

Approval of Claims:

There were no claims to approve.

 

Public Comments:

There were no public comments.

 

Unfinished Business:

There being no additional business brought before the Board, the meeting was adjourned at 10:25 a.m.

 

Gary West – President of the Board of

Public Works and Safety/Utility Board

 

Kari Myers, Clerk of the Board of

Public Works and Safety/Utility Board