REGULAR MEETING OF THE MISHAWAKA

BOARD OF PUBLIC WORKS AND SAFETY/UTILITY BOARD

September 8, 2009

 

 

The regular meeting of the Board of Public Works and Safety/Utility Board was called to order by President Gary West at 10:04 a.m.  All members were present.  Mr. Prince moved to dispense with the reading of the minutes of September 1, 2009, and accept them as circulated.  Mr. Watson seconded; motion carried.

 

Bid Openings:

There were no bid openings.

 

Mayor’s Comments:

Mayor Rea announced that a brief staff meeting would follow today’s Board meeting. 

 

Department Head Reports:

Building Commissioner Brock Hundt presented the Building Department statistics for the month of August, 2009.  Mr. Hundt said permits for five new single family homes were issued in August for a total of twenty this year.  Permits were also issued for Douglas Meadows, the assisted living facility on Douglas Road.

 

City Planner Ken Prince, on behalf of Community Development Director Lory Timmer, requested the Board’s approval to award the contract for demolition and removal of 217 S. Cedar Street to Torok Excavating & Demolition, Inc., the lowest responsive and responsible quoter for the base amount of $14,800.00 and Alternate #1 of $2,000.00 for a total not-to-exceed amount of $16,800.00, and moved for its approval. Mr. Watson seconded; motion carried.

 

Engineering Director Gary West presented Change Order No. 1 Final from John Boettcher Sewer & Excavating for the Meijer South Lift Station Upgrade for an increase of $21,623.00 for a final contract amount of $83,471.00 and moved for its approval.  Mr. Watson seconded; motion carried.

 

Mr. West indicated that the quotes opened last week for the Twelfth Street Sanitary Sewer Relocation had been reviewed by the City’s consultant, American Structurepoint, Inc., who recommended this project be awarded to R & R Excavating, Inc., the lowest responsive, responsible bidder for $535,560.10, and moved for its approval.  Mr. Watson seconded; motion carried.

 

Mr. West indicated that the quotes opened last week for the Holy Cross Parkway Lift Station Force Main – Phase IIF had been reviewed by the City’s consultant, Lawson-Fisher Associates, who recommended this project be awarded to HRP Construction Company, Inc., the lowest responsive, responsible bidder for $1,207,000.00, and moved for its approval.  Mr. Prince seconded; motion carried.

 

Mr. West indicated that the quotes opened last week for the North Side Traffic Signal Modernization project had been reviewed by the City’s consultant, Lawson-Fisher Associates, who recommended this project be awarded to Michiana Contracting, Inc., the lowest responsive, responsible bidder for $424,131.50, and moved for its approval.  Mr. Watson seconded; motion carried.

 

Mr. West presented a Letter of Agency with Van Ausdall & Farrar for a one-year AT&T Centrex Service extension and moved for its approval.  Mr. Prince seconded; motion carried.

Approval of Claims:

City Controller Yvonne Milligan requested payment approval of claims for Utilities and Civil City as listed below:

 

#900278       $    91,897.79                    #900288       $         768.00

#900279       $      2,500.00                             #900289       $         768.00

#900280       $    89,050.39                    #900290       $         768.00

#900281       $1,305,668.86                             #900291       $   353,098.26

#900282       $         276.32                            #900292       $   505,199.61

#900284       $   100,472.76                             #900293       $6,077,678.39

#900285       $   837,404.02                             #900294       $   131,436.50

#900286       $   123,763.09                             #900295       $     58,719.59

#900287       $       4,125.08

 

NOTE ONLY:

#900283       Park Docket

 

Mr. Prince moved to approve the aforementioned claims.  Mr. Watson seconded; motion carried.

 

New Business:

There was no new business.

 

Old Business:

There was no old business.

 

Public Comments:

There were no public comments.

 

Unfinished Business:

There being no additional business brought before the Board, the meeting was adjourned at 10:20 a.m.

 

Gary West – President of the Board of

Public Works and Safety/Utility Board

 

Kari Myers, Clerk of the Board of

Public Works and Safety/Utility Board