REGULAR MEETING OF THE MISHAWAKA

BOARD OF PUBLIC WORKS AND SAFETY/UTILITY BOARD

September 1, 2009

 

 

The regular meeting of the Board of Public Works and Safety/Utility Board was called to order by President Gary West at 10:07 a.m.  All members were present.  Mr. Prince moved to dispense with the reading of the minutes of August 25, 2009, and accept them as circulated.  Mr. Watson seconded; motion carried.

 

Bid Openings:

Bids were opened for the Holy Cross Parkway Lift Station Force Main – Phase IIF and are summarized below:

 

CONTRACTOR                                                             BASE BID

John Boettcher Sewer & Excavating                             $1,480,263.73

C & E Excavating                                                          $1,226,172.00

HRP Construction Company                                         $1,207,000.00

Niblock Excavating, Inc.                                               $1,289,000.00

R & R Excavating, Inc.                                                  $1,485,391.01

Rieth-Riley Construction Co., Inc.                                 $1,387,437.25

Selge Construction Company                                       $1,434,186.91

H&G Underground Services                                         $1,268,663.50

Woodruff & Sons, Inc.                                                  $1,347,594.00

 

Mr. West indicated the bids would be taken under advisement for review, evaluation, and recommendation by the City’s consultant.  The Engineer’s estimate for this project was $1,655.000.00.

 

Bids were opened for Twelfth Street Sanitary Sewer Relocation project and are summarized below:

 

CONTRACTOR                                                             BASE BID

C & E Excavating                                                          $728,480.00

H&G Underground Services                                         $832,314.00

HRP Construction                                                         $815,000.00

John Boettcher Sewer & Excavating                             $868,143.40

R & R Excavating, Inc.                                                  $535,560.10

Selge Construction Company                                       $641,518.25

 

Mr. West indicated the bids would be taken under advisement for review, evaluation, and recommendation by the City’s consultant.  The Engineer’s estimate for this project was $844,100.00.

 

Bids were opened for the North Side Traffic Signal Modernization project and are summarized below:

 

CONTRACTOR                                     BASE BID                    ALT. 1                          TOTAL BID

Martell Electric, LLC                              $429,749.50                -$21,440.00                 $408,309.50

Michiana Contracting Inc.                     $424,131.50                -$22,270.00                 $401,861.50

TGB Unlimited Inc.                               $459,908.75                -$14,298.00                 $445,610.75

 

Mr. West indicated the bids would be taken under advisement for review, evaluation, and recommendation by the City’s consultant.  The Engineer’s estimate for this project was $414,900.00.

 

Quotes were opened for the demolition of 217 S. Cedar Street and are summarized below:

 

                                                            TIME TO         

COMPANY                               BASE QUOTE   COMPLETE      ALTERNATE 1              TOTAL QUOTE

Torok Excavating                      $14,800.00      30 days                          $2,000.00                  $16,800.00

C & E Excavating                      $19,244.00      30 days                          $3,560.00                  $22,804.00

 

Mr. West indicated the bids would be taken under advisement for review, evaluation, and recommendation by the Community Development Department.

 

Mr. West thanked all those who submitted bids and quotes.

 

Mayor’s Comments:

Mayor Rea announced that a brief staff meeting would follow today’s Board meeting.

 

Department Head Reports:

Fire Chief Dale Freeman requested that the Board accept the voluntary retirement of Patrick A. Gnivecki who has served the Mishawaka Fire Department for 30 years and 5 months, effective October 20, 2009.  The Board extended their thanks and congratulations to Mr. Gnivecki for his dedicated service to the community.  Mr. Watson moved for the Board’s approval to accept the voluntary retirement of Patrick A. Gnivecki effective October 20, 2009.  Mr. Prince seconded; motion carried.

 

Park Superintendent Mike Faulkner submitted a request to trim a tree at 713 W. 11th Street.  The tree has been analyzed and recommended for trimming by the Park Department landscaper.   Mr. Watson moved for the Board’s approval to trim one tree at 713 W. 11th Street.  Mr. Prince seconded; motion carried.

 

Community Development Director Lory Timmer requested the Board’s approval to award the contract for demolition and removal of the structure located at 317 W. First Street to C & E Excavating, Inc., the lowest responsive and responsible quoter for the base amount of $23,134.00, Alternate 1 of $709.00, and Alternate 2 of $3,980.00 for a total not-to-exceed amount of $27,823.00.  Mr. Prince moved to award the demolition of 317 W. First Street for the not-to-exceed amount of $27,823.00 to C & E Excavating, Inc.  Mr. Watson seconded; motion carried.

 

Ms. Timmer requested the Board’s approval of a professional service agreement with Specialty Systems of South Bend, Inc. for removal of accessible asbestos at 317 W. First Street for the lump sum around of $1,920.00.  Mr. Watson moved to approve the professional service agreement with Specialty Systems of South Bend, Inc. for the lump sum amount of $1,920.00.  Mr. Prince seconded; motion carried.

 

Ms. Timmer requested the Board’s approval of a professional service agreement with Specialty Systems of South Bend, Inc. for removal of accessible asbestos at 217 S. Cedar Street for the lump sum around of $3,150.00.  Mr. Prince moved to approve the professional service agreement with Specialty Systems of South Bend, Inc. for the lump sum amount of $3,150.00.  Mr. Watson seconded; motion carried.

 

Engineering Director Gary West presented Change Order #1 Final from C & E Excavating, Inc. for Holy Cross Parkway Lift Station Forcemain, Phase IIB, for an increase of $9,799.74 making the final contract $833,816.74 and moved for the Board’s approval.  Mr. Prince seconded; motion carried.

 

Mr. West requested the Board to approve plans and authorize receipt of bids for Edison Lakes Parkway white topping from Day to Main to be opened September 22, 2009, and moved for the Board’s approval.  Mr. Watson seconded; motion carried.

 

City Engineer Gary West moved to approve Board of Public Works and Safety Resolution

2009-09 authorizing the City’s representative to proceed with the process of Eminent Domain to acquire a 17’ wide strip of land along North Main at 1602 N. Main Street.  Mr. Prince seconded; motion carried.

 

Mr. West presented Professional Services Agreement Amendment #1 with DLZ (construction services) for Milburn Area Sewer Improvement, Division “F”, for an increase of $144,300.00 for a new not-to-exceed amount of $541,300.00 and moved for its approval.  Mr. Watson seconded; motion carried.

 

Mr. West moved for the Board’s approval to award the contract for demolition and removal of the structures located at 109 W. Front Street and 207 N. Mill Street to C & E Excavating, Inc., the lowest responsive and responsible quoter for items 1-3 in the amount of $21,396.25.  Mr. Watson moved to award the demolition of 109 W. Front Street and 207 N. Mill Street to C & E Excavating, Inc., for the not to exceed amount of $21,396.25.  Mr. Prince seconded; motion carried.

 

Mr. West presented an agreement with the Indiana Department of Transportation for the installation of Emergency Vehicle Preemption Equipment at traffic signals on various State Highways in and near the City of Mishawaka in St. Joseph County and moved for the Board’s approval.  Mr. Watson seconded; motion carried.

 

Mr. West also moved for the Board to approve notification for Request For Proposals with the Indiana Department of Transportation for construction engineering on five American Recovery Reinvestment Act Projects and a possible sixth project, pending fund availability, of modification of traffic signals on McKinley between Division and Logan.  Mr. Prince seconded; motion carried.

 

Approval of Claims:

There were no claims to approve.

 

New Business:

The Board reviewed a request from Bethel College to restrict traffic on the north side of Lowell Avenue from Liberty to Logan between the hours of 8:45 and 9:45 for a 5K run/walk as part of their Alumni Weekend Festivities on October 10, 2009.  Mr. West moved for its approval.  Mr. Watson seconded; motion carried.

 

Open Items:

The Board received correspondence indicating FOP Grievance 2009-07 has been withdrawn.  The Hearing scheduled for 11:00 a.m., September 1, 2009 has been cancelled.

 

Unfinished Business:

There being no additional business brought before the Board, the meeting was adjourned at 10:47 a.m.

 

Gary West – President of the Board of

Public Works and Safety/Utility Board

 

Kari Myers, Clerk of the Board of

Public Works and Safety/Utility Board

 



BOARD OF PUBLIC WORKS & SAFETY

RESOLUTION 2009-09

 

            WHEREAS the City of Mishawaka by and through its Board of Public Works ("City") is engaged in the acquisition of property interests for road improvements on Main Street, commonly referred to as “Main Street Phase II”; and

 

            WHEREAS, the City has previously attempted to acquire the necessary property interests by providing a good faith offer to the landowners; and

 

            WHEREAS, the City has been unable to reach an agreement with regard to the following real estate interests (“Property Interests”) located at 1602 North Main Street (as more fully described in Exhibit 1, which Property Interests are currently owned by Rosendo Trevino, Jr. and Linda Trevino;

 

NOW, THEREFORE, BE IT RESOLVED:

 

1.      The City, through its representatives, may proceed with eminent domain to procure the Property Interests set forth above.

 

2.      The City directs its attorney to file Eminent Domain Proceedings to procure the Property Interests in from the owners of record.

 

 

By and through its Board of Public Works and Safety

 

Dated:  __________________

 

 

By:      ___________________________

            Gary E. West, President

 

 

By:      ____________________________

            Ronald E. Watson, Vice President

 

 

By:      ____________________________

            Kenneth B. Prince, Member

 

 

Attest:

 

 

____________________________

I/2373465.1

Kari Myers, Clerk