REGULAR MEETING OF THE MISHAWAKA

BOARD OF PUBLIC WORKS AND SAFETY/UTILITY BOARD

August 18, 2009

 

 

The regular meeting of the Board of Public Works and Safety/Utility Board was called to order by President Gary West at 10:06 a.m.  All members were present except Mr. Watson.  Mr. Prince moved to dispense with the reading of the minutes of August 11, 2009, and accept them as circulated.  Mr. West seconded; motion carried.

 

Bid Openings:

Bids were opened for the High Efficiency Aeration Blower for Wastewater Treatment Plant and are summarized below:

 

COMPANY                                                      BID AMOUNT

Mason Engineering and Construction          $197,900.00

Bowen Engineering Corporation                $199,000.00

 

Mr. West indicated these quotes would be taken under advisement for review and recommendation.

 

Bids were also opened for Mishawaka Avenue Streetscape Improvements and are summarized below:

 

COMPANY                                           BID AMOUNT

Brooks Construction Company                  $419,840.00

Northern Construction Services                $437,992.35

C & E Excavating                                   $404,298.30

Walsh & Kelly, Inc.                                 $440,762.32

Selge Construction                                 $583,074.12

Rieth-Riley Construction, Inc.                   $386,156.99

 

Mr. West indicated these quotes would be taken under advisement for review and recommendation.

 

Mayor’s Comments:

Mayor Rea announced that a staff meeting would follow today’s Board meeting. 

 

Department Head Reports:

Fire Chief Dale Freeman said Douglas Victor will have completed his one year as Probationary Firefighter as of August 19, 2009, and requests he be promoted to 1st Class Firefighter effective August 19, 2009.  Mr. Prince moved to approve the promotion of Douglas Victor to 1st Class Firefighter from Probationary Firefighter effective August 19, 2009.  Mr. West seconded; motion carried.

 

Human Resources Director Tara Antonucci reminded everyone about the bloodmobile drive this Friday, August 21, from 11:00 a.m. – 4:00 p.m.

 

Community Development Director Lory Timmer requested the Board’s approval to receive quotes for the demolition and clearance of 217 S. Cedar Street to be opened Tuesday, September 1, 2009.  Mr. Prince moved to approve.  Mr. West seconded; motion carried.

 

Engineering Director Gary West indicated that the bids for the Juday Creek Force Main Rehabilitation Division “A” and “B” had been reviewed and evaluated by the City’s consultant, Lawson-Fisher Associates, and it is the Board’s intent to award the contract to HRP Construction, the lowest responsive and responsible bidder, for $3,256,814.20, subject to concurrence of award by IDEM/SRF and closing of financing, and moved for the Board’s approval.  Mr. Prince seconded; motion carried.

 

Mr. West presented Professional Services Agreement Amendment #3 with DLZ for the Milburn Area Sewer Improvement Project, Division “A” for the amount of $92,600.00 for the new not-to-exceed amount of $680,500.00 and moved for its approval.  Mr. Prince seconded; motion carried.

 

Mr. West presented an Escrow Agreement for Herrman & Goetz, Inc. dba Underground Services with Lake City Bank for Front Street Trunk Sewer and named the City Controller as signatory and moved for its approval.  Mr. Prince seconded; motion carried.

 

Mr. West presented Change Order No. 1 from John Boettcher Sewer & Excavating, Inc. for Milburn Boulevard Improvement Project, Division “C” for the amount of $261,336.11 for the new not-to-exceed amount of $2,239,074.22 and moved for its approval.  Mr. Prince seconded; motion carried.

 

Mr. West presented Professional Services Agreement Amendment #1 with Lawson-Fisher Associates for Juday Creek Force Main Rehabilitation for the amount of $97,464.00 for design and $155,800.00 for construction services for the new not-to-exceed contract amount of $344,087.00 and moved for its approval.  Mr. Prince seconded; motion carried.

 

Mr. West also presented a new Professional Services Agreement with Lawson-Fisher Associates for Northwest Trunk Sewer Rehabilitation from Marion Street to River Crossing No. 4 for a not-to-exceed amount of $99,086.00 and moved for its approval.  Mr. Prince seconded; motion carried.

 

Approval of Claims:

There were no claims to approve.

 

New Business:

A request to set a hearing date for FOP Grievance 2009-07 was received and has been set for Tuesday, September 1, 2009, at 11:00 a.m. in Room 106.

 

Public Comments:

There were no public comments.

 

Unfinished Business:

There being no additional business brought before the Board, the meeting was adjourned at 10:30 a.m.

 

Gary West – President of the Board of

Public Works and Safety/Utility Board

 

Kari Myers, Clerk of the Board of

Public Works and Safety/Utility Board