REGULAR MEETING OF THE MISHAWAKA

BOARD OF PUBLIC WORKS AND SAFETY/UTILITY BOARD

August 11, 2009

 

 

The regular meeting of the Board of Public Works and Safety/Utility Board was called to order by President Gary West at 10:03 a.m.  All members were present except Mr. Prince.  Mr. Watson moved to dispense with the reading of the minutes of August 4, 2009, and accept them as circulated.  Mr. West seconded; motion carried.

 

Bid Openings:

Bids were opened for the Juday Creek Force Main Rehabilitation, Division “A” Gravity Sewer and Division “B” Force Main Rehabilitation.

 

                                                       BASE BID                               BASE W/

            COMPANY                              DIV A & B                              ALTERNATE

 

          C & E Excavating                $4,311,292.45                   $3,328,424.45

          HRP Construction Co.          $3,256,814.20                   $3,172,084.20

 

Mr. West indicated that these bids would be taken under advisement for review and recommendation by the City’s consultant and Engineering Department.

 

Mayor’s Comments:

Mayor Rea announced that a brief staff meeting would follow today’s Board meeting. 

 

Department Head Reports:

Police Chief Ken Witkowski requested that Corporal Chad Thomas of the Street Crimes Unit be promoted to the rank of Sergeant effective August 1, 2009.  Mr. Watson moved to promote Corporate Chad Thomas to the rank of Sergeant effective August 1, 2009.  Mr. West seconded; motion carried.

 

Community Development Director Lory Timmer requested the Board’s approval of a professional service agreement with Quality Environmental Professionals, Inc. for expanded site investigation for the former Union Street Sunoco located at 1126 S. Union Street for a not-to-exceed amount of $12,617.00.  Mr. Watson moved to approve the professional service agreement with QEPI for $12,617.00.  Mr. West seconded; motion carried.

 

Ms. Timmer requested the Board award the contract for Kate’s Garden Parking Lot Improvements to L. L. Geans Construction, the lowest responsive and responsible bidder, for their base bid of $103,500.00.  Mr. Watson moved to award the contract for Kate’s Garden Parking Lot Improvements to L. L. Geans Construction in the amount of $103,500.00.  Mr. West seconded; motion carried.

 

Ms. Timmer also requested the Board’s approval to receive quotes for the demolition and clearance of 317 W. First Street, to be opened on Tuesday, August 25, 2009, with removal of the drive approach as an alternate.  Mr. Watson moved to approve.  Mr. West seconded; motion carried.

 

Engineering Director Gary West presented Change Order No. 2 Walsh & Kelly, Inc. for Douglas Road Improvements from Grape Road to 3,300 east of Main Street for an additional $132,452.30 making the new not-to-exceed amount of this contract $4,516,700.51 and moved for its approval.  Mr. Watson seconded; motion carried.

 

Mr. West presented Change Order No. 1 – Final from Walsh & Kelly, Inc. for Division and McKinley intersection improvement project for an additional $2,115.51 making the final amount of this contract $206,297.11 and moved for its approval.  Mr. Watson seconded; motion carried.

 

Mr. West requested the Board’s approval of plans and to authorize the receipt of bids for Twelfth Street Sewer Relocation to be opened Tuesday, September 1, 2009, and moved for the Board’s approval.  Mr. Watson seconded; motion carried.

 

Mr. West requested the Board’s approval of plans and to authorize the receipt of bids for North Side Traffic Signal Modernization to be opened Tuesday, September 1, 2009, and moved for the Board’s approval.  Mr. Watson seconded; motion carried.

 

Mr. West presented an Escrow Agreement for Selge Construction Company with Key Bank National Association for Milburn Boulevard Improvements – Division “F” and named the City Controller as signatory and moved for its approval.  Mr. Watson seconded; motion carried.

 

Mr. West requested the Board’s approval to receive quotes for the demolition of 109 W. Front Street and 207 N. Mill Street to be opened on Tuesday, August 25, 2009, and moved for its approval.  Mr. Watson seconded; motion carried.

 

Mr. West presented a Professional Services Agreement from First Group Engineering, Inc. for four (4) ARRA stimulus projects for the not-to-exceed amount of $71,000.00 and moved for its approval.  Mr. Watson seconded; motion carried.

 

Approval of Claims:

City Controller Yvonne Milligan requested payment approval of claims for Utilities and Civil City as listed below:

 

#900239       $   1,656.35

#900240       $ 28,150.61

#900241       $   5,127.60

#900243       $246,538.59

#900244       $  88,056.99

#900245       $113,240.61

#900246       $936,467.32

#900247       $293,511.93

#900248       $      752.08

#900250       $105,203.13

#900251       $222,573.91

#900252       $589,019.26

#900253       $    1,906.61

 

NOTE ONLY:

#900242       Park Docket

#900249       Park Docket

 

Mr. Watson moved to approve the aforementioned claims.  Mr. West seconded; motion carried.

 

New Business:

A request to block Calhoun Street from Mishawaka Avenue to Vine Street on Friday, August 21, 2009, from 5:00-9:00 p.m. for a neighborhood barbeque was considered by the Board.  Mr. Watson moved to approve the request to block Calhoun Street from Mishawaka Avenue to Vine Street on August 21, 2009 from 5:00-9:00 for a neighborhood barbeque.  Mr. West seconded; motion carried.

 

Old Business:

A request for a St. Bavo’s Youth Athletic Assoc. Fundraiser on August 29, 2009, from 10:00 a.m. - 5:00 p.m. was considered by the Board.  Mr. West moved to approve the St. Bavo’s fundraiser on August 29, 2009.  Mr. Watson seconded; motion carried.

 

Public Comments:

There were no public comments.

 

Unfinished Business:

There being no additional business brought before the Board, the meeting was adjourned at 10:28 a.m.

 

Gary West – President of the Board of

Public Works and Safety/Utility Board

 

Kari Myers, Clerk of the Board of

Public Works and Safety/Utility Board