REGULAR MEETING OF THE MISHAWAKA

BOARD OF PUBLIC WORKS AND SAFETY/UTILITY BOARD

July 21, 2009

 

 

The regular meeting of the Board of Public Works and Safety/Utility Board was called to order by President Gary West at 10:02 a.m.  All members were present.  Mr. Prince moved to dispense with the reading of the minutes of July 14, 2009, and accept them as circulated.  Mr. Watson seconded; motion carried.

 

Bid Openings:

Proposals were received for Planning and Design Services at “Mishawaka Furniture” 402 LWW from the following firms:

 

Arkos Design, Niles MI

The Troyer Group, Mishawaka, IN

James Childs Architects, South Bend, IN

Forum Architects, South Bend, IN

MPA Architects, South Bend, IN

Kil Architecture, South Bend, IN

 

Mr. West indicated that these proposals would be taken under advisement for review and recommendation by the Community Development Department and Redevelopment Commission.

 

Mayor’s Comments:

Mayor Rea advised that a brief staff meeting would follow today’s Board meeting.  He also reminded everyone that Kamm Island Fest is being held this weekend.

 

Department Head Reports:

Police Chief Ken Witkowski submitted a request to declare cameras and computer equipment surplus/obsolete for disposal via Property.com.  Mr. Watson moved to declare cameras and computer equipment surplus/obsolete for disposal via Property.com.  Mr. Prince seconded; motion carried.

 

Fire Chief Dale Freeman submitted a request to declare one (1) 1988 Dodge Ram Charger as surplus and for disposal at auction.  Mr. Prince moved to declare the vehicle as surplus and dispose of at auction.  Mr. Watson seconded; motion carried.

 

Chief Freeman requested the Board’s approval to select AccuMed of Riverview, MI, as provider for EMS billing services from four Requests for Qualifications received and requested a Standard Service Agreement from AccuMed for review by the Legal Department.  Mr. Prince moved to approve AccuMed as provider for EMS billing services and requested a Standard Service Agreement for review by the City’s Legal Department.  Mr. Watson seconded; motion carried.

 

Chief Freeman said in order to fulfill the 2008 Fire Department Contract Agreement he recommends that Firefighter Robert Leader be promoted from 1st Class Firefighter to the rank of Master Firefighter effective July 25, 2009.  Mr. Watson moved to promote Robert Leader from 1st Class Firefighter to Master Firefighter effective July 25, 2009.  Mr. Prince seconded; motion carried.

 

Park Superintendent Mike Faulkner submitted a request for six (6) tree plantings at Albright United Methodist Church, 504 W. Mishawaka Avenue.  Four trees will be planted along Charlotte Street and two along Mishawaka Avenue.  Mr. Prince indicated the trees need to be located off the corner.  Mr. Watson moved to approve six tree plantings at Albright United Methodist Church.  Mr. Prince seconded; motion carried.

 

Community Development Director Lory Timmer requested the Board’s approval of a professional service agreement with Specialty Systems of South Bend, Inc. for removal of accessible asbestos at 109 W. Front Street, “Frosted Mug”, for the lump sum around of $3,650.00.  Mr. Prince moved to approve the professional service agreement with Specialty Systems of South Bend, Inc. for the lump sum amount of $3,650.00.  Mr. Watson seconded; motion carried.

 

Mrs. Timmer also requested the Board’s approval of a professional service agreement with Specialty Systems of South Bend, Inc. for removal of accessible asbestos at 207 N. Mill Street, “Fire & Ice”, for the amount of $280.00.  Mr. Watson moved to approve the professional service agreement with Specialty Systems of South Bend, Inc. for the amount of $280.00.  Mr. Prince seconded; motion carried.

 

City Planner Ken Prince presented Change Order No.’s 1-7 with Northern Indiana Construction Co., Inc. for Riverwalk Phase III-B, INDOT No. R-30198 for the added amount of $62,248.50 making the new not-to-exceed contract amount of $1,403,377.50 and moved for the Board’s approval.  Mr. Watson seconded; motion carried.

 

Engineering Director Gary West presented a Letter of Understanding with Martin’s Super Markets for the schedule of improvements along Byrkit Avenue for the new Save-A-Lot grocery store with an intended completion date of approximately Jun 1, 2010, and moved for the Board’s approval.  Mr. Watson seconded; motion carried.

 

Mr. West presented a Professional Services Agreement with DLZ for the reconstruction of Edison Lakes Parkway from Day Road to Main Street for an amount not to exceed $43,450.00 and moved for the Board’s approval.  Mr. Prince seconded; motion carried.

 

Mr. West also presented a Deed of Dedication of 715 sqft of right-of-way at 139 W. McKinley Avenue from O’Reilly Auto Parts and moved for the Board’s approval.  Mr. Watson seconded; motion carried.

 

Approval of Claims:

There were no claims to approve.

 

New Business:

Mr. West said requests for disabled parking have been received from residents at 428 W. Lawrence St., 330 W. 6th St., 224 Melville, 213 Niles Ave., and 2120 LWE and have been reviewed by the Mishawaka Police Department’s Traffic Bureau.  Upon their review, the Police Department recommends these applications be approved.  Mr. West moved to approve the disabled parking requests as listed above.  Mr. Prince seconded; motion carried.

 

A request from Mr. Paul Gurson of Yakety-Yak Café to block Center Street between Fourth Street and the alley to the south for an “End of Summer Bash” at 701 W. Fourth Street on Saturday, August 29, 2009 between the hours of 2:00 pm and 10:00 pm was reviewed by the Board.  Mr. Prince moved to approve this request subject to the standard conditions regarding public safety and noise control.  Mr. Watson seconded; motion carried.

 

Grievance Hearing 09-03 for Patricia Duck is scheduled for 11:00 a.m., however, Mr. West said he had not received confirmation from Teamsters Local 364.

 

Old Business:

A request from The Montessori Academy at Edison Lakes to utilize surrounding streets including Day Road and the Windingbrook Subdivision from 6:30 a.m. to 12:00 p.m. around their campus on Saturday, September 26, 2009 for their annual Fall Frolic was reviewed by the Board.  Mr. Prince moved to approve the course as presented by The Montessori Academy at Edison Lakes.  Mr. Watson seconded; motion carried.

 

The request from the BK Club to hold a “Tailgate Party” on September 12, 2009 from 11:00 a.m. – 7:00 p.m. in the Club parking lot was considered by the Board.  Mr. Watson moved to approve the BK Club “Tailgate Party” on September 12, 2009 from 11:00 a.m. to 7:00 p.m.  Mr. Prince seconded; motion carried.

 

A request from St. Bavo’s Catholic Church for approval of an August (date to be determined) fundraising event was continued under advisement.

 

Public Comments:

There were no public comments.

 

Unfinished Business:

There being no additional business brought before the Board, the meeting was adjourned at 10:30 a.m.

 

Gary West – President of the Board of

Public Works and Safety/Utility Board

 

Kari Myers, Clerk of the Board of

Public Works and Safety/Utility Board