REGULAR MEETING OF THE MISHAWAKA

BOARD OF PUBLIC WORKS AND SAFETY/UTILITY BOARD

July 14, 2009

 

 

The regular meeting of the Board of Public Works and Safety/Utility Board was called to order by President Gary West at 10:03 a.m.  Mr. Watson moved to dispense with the reading of the minutes of July 7, 2009, and accept them as circulated.  Mr. Prince seconded; motion carried.

 

Bid Openings:

There were no bid openings.

 

Mayor’s Comments:

The Mayor was not available for today’s Board meeting.  Mr. West indicated a brief staff meeting would follow the Board meeting.

 

Department Head Reports:

Mishawaka Utilities General Manager Jim Schrader submitted a request to declare ten (10) vehicles and one air compressor surplus and allow for disposal by auction.  Mr. Prince moved to declare the nine vehicles as surplus and approve their disposal by auction with the proceeds going back to the City or Utility operating funds.  Mr. Watson seconded; motion carried.

 

Park Superintendent Mike Faulkner submitted a request for tree and stump removal at 311 Victoria Street.  The Park Department landscaper has analyzed the tree and recommended its removal.  Mr. Watson moved for the Board’s approval to remove the tree and stump at 311 Victoria Street.   Mr. Prince seconded; motion carried. 

 

City Planner Ken Prince requested the Board to approve plans and authorize the receipt of bids for construction of concrete parking lot, curbs, sidewalks, landscaping, and miscellaneous work at 1122 Lincolnway West to be opened Tuesday, August 4, 2009, and moved for the Board’s approval.  Mr. Watson seconded; motion carried.

 

Engineering Director Gary West presented Change Order No. 5 Final with C & E Excavating, Inc. for Milburn Area Sewer Improvements, Division “A”, Phase I which increased the contract by $88,937.94 for a final contract amount of $2,528,473.47 and moved for the Board’s approval.  Mr. Watson seconded; motion carried.

 

Approval of Claims:

City Controller Yvonne Milligan requested payment approval of claims for Utilities and Civil City as listed below:

 

#900207                      $  322,035.94

#900208                      $    20,378.93

#900209                      $    50,037.32

#900210                      $         800.00

#900211                      $     30,518.11

#900212                      $   277,256.33

#900213                      $   424,916.06

#900214                      $   282,021.13

#900216                      $       2,064.35

#900217                      $3,252,014.98

#900218                      $   284,894.97

#900221                      $     31,917.62

#900222                      $   557,324.80

#900223                      $   513,073.20

 

NOTE ONLY:

#900215                      Park Docket

#900919                      Park Docket

#900220                      Park Docket

 

Mr. Prince moved to approve the aforementioned claims.  Mr. Watson seconded; motion carried.

 

Public Hearing:

Mr. West opened the public hearing for a Tattoo and/or Body Piercing License Application for “The Body Art Gallery” at 2336 Miracle Lane.  Ms. Haley Jachimiak was present.  The application was reviewed and approved by the Mishawaka Police Department.  The Planning Department indicates zoning is appropriate for the business.  No comments against the license were received from the various departments.  Mr. West closed the public hearing.  The Law Department will advise date of permit expiration.  Mr. Prince moved for the Board’s approval of the establishment permit as well as practitioners permit for “The Body Art Gallery” Tattoo and/or Body Piercing License.  Mr. Watson seconded; motion carried.

 

New Business:

A request from First United Methodist Church to close a portion of the municipal parking lot on Wednesday, July 22, between 5:30 and 7:30 p.m. for a church picnic and asks that they be able to barricade that portion of the parking lot for the entire day for set up prior to the picnic.   Mr. Watson moved to close a portion of the municipal parking lot at First United Methodist Church on Wednesday, July 22 for a church picnic.  Mr. Prince seconded the motion but included the Church provide some type of notification to those who park in the lot; motion carried.

 

A request from The Montessori Academy at Edison Lakes to utilize streets from 6:30 a.m. to 12:00 p.m. around their campus on Saturday, September 26, 2009 for their annual Fall Frolic was taken under advisement.

 

A request to close Trippel Drive between Stefan Drive and Rodich Drive on Saturday, August 1, 2009 from 3:00 p.m. to 10:00 p.m. for a neighborhood block party.  Mr. Watson moved to approve the request to close Trippel Drive between Stefan Drive and Rodich Drive on Saturday, August 1, 2009 from 3:00 p.m. to 10:00 p.m. for a neighborhood block party.  Mr. Prince seconded; motion carried.

 

Mr. West set a hearing date for Grievance #09-03 filed with the Chauffeurs, Teamsters and Helpers Local Union No. 364 on behalf of Public Safety Dispatcher Patricia Duck.  The hearing will be held on July 21, 2009 at 11:00 a.m. in Room 106.

 

Old Business:

The request from the BK Club for a “Tailgate Party” on Sept. 12, 2009 11:00 a.m. – 7:00 p.m. was continued under advisement.

 

A request from St. Bavo’s Catholic Church for approval of an August (date to be determined) fundraising event was continued under advisement.

 

Public Comments:

There were no public comments.

 

Unfinished Business:

There being no additional business brought before the Board, the meeting was adjourned at 10:26 a.m.

 

Gary West – President of the Board of

Public Works and Safety/Utility Board

 

Kari Myers, Clerk of the Board of

Public Works and Safety/Utility Board