REGULAR MEETING OF THE MISHAWAKA
BOARD OF PUBLIC WORKS AND SAFETY/UTILITY BOARD
February 18, 2014

 

The regular meeting of the Board of Public Works and Safety/Utility Board was called to order by President Gary West at 10:01 a.m. All members were present. Mr. Prince moved to dispense with the reading of the minutes of February 11, 2014, and accept them as circulated. Mr. Watson seconded; motion carried.

Quote Opening:
Quotes were opened for the demolition of 703 Union Street, 707 Union Street, 309 Fisher Court, and 209 E. 4th Street and are summarized below:

         
Grade-Rite Excavating, Inc., Granger, IN
703 Union Street $ 11,850.00
707 Union Street $ 12,040.00
309 Fisher Court $ 10,300.00
209 E. 4th Street $ 8,700.00
Fence replacement $ 6,850.00
TOTAL      $ 49,740.00
Item #1 $ 1,400 / each  
 
R & R Excavating, Mishawaka, IN
703 Union Street $ 11,200.00
707 Union Street $ 11,200.00
309 Fisher Court $ 13,200.00
209 E. 4th Street $ 13,200.00
Fence replacement $ 6,000.00
TOTAL      $ 54,800.00
Item #1 $ 2,000 / each  
 
Torok Excavating, South Bend, IN
703 Union Street $ 12,400.00
707 Union Street $ 12,400.00
309 Fisher Court $ 10,700.00
209 E. 4th Street $ 14,000.00
Fence replacement $ 7,910.00
TOTAL      $ 57,410.00
Item #1 $ 950 / each  
 
C & E Excavating, Elkhart, IN
703 Union Street $ 18,260.00
707 Union Street $ 17,865.00
309 Fisher Court $ 18,160.00
209 E. 4th Street $ 21,140.00
Fence replacement $ 7,365.00
TOTAL      $ 82,790.00
Item #1 $ 650 / each  
 
John Boettcher Sewer & Excavating, Mishawaka, IN
703 Union Street $ 8,886.00
707 Union Street $ 8,886.00
309 Fisher Court $ 14,500.00
209 E. 4th Street $ 18,500.00
Fence replacement $ 6,192.00
TOTAL      $ 56,964.00
Item #1 $ 1,000 / each  
 
Indiana Earth, Osceola, IN
703 Union Street $ 8,470.00
707 Union Street $ 9,610.00
309 Fisher Court $ 8,470.00
209 E. 4th Street $ 9,610.00
Fence replacement $ 6,600.00
TOTAL      $ 42,760.00
Item #1 $ 1,400 / each  
 

Mr. West indicated these quotes will be forwarded to the Engineering Department for their review and consideration.

Mayor’s Comments:
Mayor Wood announced a staff meeting would follow today’s Board meeting.

Department Head Reports:
City Planner Ken Prince presented Change Order No. 3 Final from Selge Construction for Mishawaka Riverwalk Improvements and Extension Project for an increase of $52,360.56 for a final contract amount of $1,357,824.77, plus add 115 days to schedule, and moved for its approval. Mr. Watson seconded; motion carried.

Mr. Prince presented Supplemental Agreement No. 1 from Lawson-Fisher Associates for construction engineering for Mishawaka Riverwalk Improvements and Extension Project for an increase of $6,300.00 for a revised contract amount of $100,450.00, and moved for its approval. Mr. Watson seconded; motion carried.

Mr. Prince presented a Certificate of Substantial Completion from Selge Construction for Mishawaka Riverwalk Improvements and Extension Project and moved for its approval. Mr. Watson seconded; motion carried.

Engineering Director Gary West requested the Board approve plans and authorize the receipt of bids for Union-Church Improvements, Phase II, to be opened on March 18, 2014, and moved for its approval. Mr. Watson seconded; motion carried.

Mr. West presented a Letter of Engagement with May-Oberfell-Lorber hiring attorney Brett Hummer to represent the Board with regard to the discipline hearing for Firefighter Eric Hazen at an hourly rate of $150.00, and moved for its approval. Mr. Prince seconded; motion carried.

Approval of Claims:
Mr. Watson moved to approve fifteen (15) Claim Dockets for Utilities and Civil City as submitted by City Controller Becky Miller for a total amount of $6,946,425.39. Mr. Prince seconded; motion carried.

Hearing:
Hearing for Firefighter Eric Hazen, February 18, 2014, at 11:00 a.m. in Council Chambers.

New Business:
Mr. West presented a request for a disabled parking space for 215 N. Middleboro Avenue. Based on the review and recommendation of Captain Spencer of the Mishawaka Police Department, Mr. West moved approval of the request. Mr. Watson seconded; motion carried.

Requests for renewal of Secondhand Store Licenses have been received from the businesses below:

Plato’s Closet, 5942 Grape Road
Clothes Mentor, 5930 Grape Road
Once Upon a Child, 5936 Grape Road

Mr. West moved to approve as presented. Mr. Prince seconded; motion carried.

Mr. West moved to appoint Mr. Edward Salyer to a one (1) year term as Board of Public Works and Safety appointment to Mishawaka Plan Commission for 2014. Mr. Prince seconded; motion carried.

Mr. West moved to set an Executive Session of the Board for Thursday, February 20, 2014, at 11:00 a.m. in Room 106 to discuss Firefighter Eric Hazen’s status as an employee. Mr. Watson seconded; motion carried.

Old Business:
The Fire Department Pension Board Disability Hearing on February 17, 2014, at 2:00 p.m. for Firefighter Jeffrey Wernsing, results of which will be forward to the Board for review.

A request for Notice of Recognition of Encroachment submitted by Bethel College for installation of a directional sign on Lowell Avenue continued under advisement.

Unfinished Business:
There being no additional business brought before the Board, the meeting was adjourned at 10:25 a.m.

Gary West – President of the Board of
Public Works and Safety/Utility Board

Kari Myers - Clerk of the Board of
Public Works and Safety/Utility Board

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